AC Determination MM

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How to configure account determination

Purpose

The purpose of this page is to describe the main customizing settings for Account Determination.

Overview

For every goods movement created for a valuated material the !AP system can create two types of documents" a material

document and an accounting document. The !AP system follows the accounting principle that for every material movement

there is a corresponding document that provides details of that movement. #n addition an accounting document is produced

that describes the financial aspects of the goods movement.

The material document and accounting $F#% document creation depend on the movement type configuration.

Through the movement type configuration and based on the customizing settings defined for the account determination the

!AP !ystem can do automatic account postings.

To determine the customizing settings for Account Determination you should &O through the following customizing

path" SPRO -> IMG -> Materials Management -> Valuation and Account Assignment -> Account Determination.

'elow sections describe the two ways to define the account determination" Account Determination (izard and Account

Determination without (izard.

Account Determination (izard

#t is a proposal from !AP !ystem to define the account determination.

#n this step you can )uic*ly configure the system to ma*e automatic postings by answering the wizard+s )uestions. The

wizard underta*es the functions of the following steps"
http://wiki.scn.sap.com/wiki/display/ERPSCM/How+to+configure+account+determinationhttp://wiki.scn.sap.com/wiki/display/ERPSCM/How+to+configure+account+determination


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,. Defining valuation control

-. &rouping valuation areas

. Defining valuation classes

/. Defining account grouping for movement types

0. Purchase account management

1. 2onfiguring automatic postings

3ou can continue to use these transactions either in con4unction with or instead of the wizard.

Account Determination (ithout (izard

#n this step you can manually define the settings for account determination in #nventory 5anagement and #nvoice

6erification.

Account determination without the wizard enables you to ma*e a more comple7 configuration than account determination

with the wizard but re)uires that you are already familiar with the principle of automatic account determination in the 89P

!ystem.

3ou can configure account determination with the wizard in the first instance for e7ample. Then if the wizard does not meet

your company+s account determination re)uirements you can wor* without it.

3ou have to wor* without the wizard if you use the material ledger $this is standard%.

Define Valuation Control

#t can be configured by the following customizing path" SPRO -> IMG -> Materials Management -> Valuation and Account

Assignment -> Account Determination -> Account Determination witout !i"ard-> Define Valuation Control .

#t defines if the valuation areas will be grouped by activating the valuation grouping code. This ma*es the configuration of

automatic postings much easier.

#n the standard !AP 9: !ystem the valuation grouping code is set to active as default setting.

Firstly you should create the valuation grouping code.

#t corresponds to the transaction O5(5.

OM!M - Valuation Control

Grou# togeter Valuation Areas


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#t can be configured by the following customizing path" !P9O ;< #5& ;< 5aterials 5anagement ;< 6aluation and Account

Assignment ;< Account Determination ;< Account Determination without (izard;< &roup together 6aluation Areas.

#n this step you assign valuation areas to a valuation grouping code.

6aluation area corresponds to the organization level in which the valuation will occur. Or the valuation occurs at the plant

level or it occurs at the company code level.

The valuation grouping code ma*es it easier to set automatic account determination. (ithin the chart of accounts you

assign the same valuation grouping code to the valuation areas you want to assign to the same account. The chart of

account is a list of accounts.

(ithin a chart of accounts you can use the valuation grouping code"

to define individual account determination for certain valuation areas $company codes or plants%

$%am#le&

The valuation areas ===, and ===- are assigned to company codes which use the same chart of accounts. For both

valuation areas however you would li*e to define a different account determination.

3ou must assign different valuation grouping codes $for e7ample ==,, and ==--% to both valuation areas.

to define common account determination for several valuation areas $company codes or plants%

$%am#le&

6aluation areas === and ===/ are assigned to company codes which use the same chart of accounts. Account assignment

for both valuation areas should be similar.

3ou assign the same valuation grouping code $for e7ample ==% to both valuation areas. Thus you only have to define

account assignment for both valuation areas once.

Re'uirements&

3ou must have activated the valuation grouping code in the step Define (aluation control$O5(5%.

3ou must have defined the valuation level in corporate structure 2ustomizing. The valuation level is defined in

transaction O>,/ where you should decide if the valuation will occur at the plant level or company code level.

3ou must have assigned each plant to a company code in ?8nterprise structure? into the 2ustomizing. (hen

assigning your plants the valuation areas are defined automatically. To assign a plant to company code you should go to

transaction O>,@.

O)*+ - Define Valuation ,e(el


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Recommendation&

!AP recommends that you only use a valuation grouping code within a chart of accounts in order to prevent account

determination from becoming confusing.

Default settings

#n the standard !AP system valuation is predefined at plant level. All plants are grouped together via valuation grouping

code ===,.

&roup together 6aluation Areas corresponds to the transaction O5(D.

OM!D - Account Determination for Valuation Areas

Define Valuation Classes

#t can be configured by the following customizing path" SPRO -> IMG -> Materials Management -> Valuation and Account

Assignment -> Account Determination -> Account Determination witout !i"ard->Define Valuation Classes.

#n this step you define which valuation classes are allowed for a material type.

#f an user creates a material he:she must enter the material+s valuation class in the accounting data $Accounting , and -

views%. The 89P system uses your default settings to chec* whether the valuation class is allowed for the material type.

The valuation class is a *ey to group materials with the same account determination. The valuation classes depend on the

material type. !everal valuation classes are generally allowed for one material type. A valuation class can also be allowed

for several material types.

The valuation class determines the &: accounts which will be updated as result of the goods movement generated for the

material.

The valuation class ma*es it possible to"


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Post the stoc* values of materials of the same material type to different &: accounts

Post the stoc* values of materials of different material types to the same &: account

MM - Dis#la/ - Acoount * (iew

The lin* between the valuation classes and the material types is set up via the account category reference.

The account category reference is a combination of valuation classes. Precisely one account category reference is assigned

to a material type.

Re'uirements

3ou must have defined your material types.

3ou must have defined the chart of accounts.

3ou must have agreed with Financial Accounting which materials are assigned to which accounts.

Default settings

#n the standard !AP 9: !ystem an account category reference is created for each material type. The account category

reference is in turn assigned to precisely one valuation class. This means that each material type has its own valuation

class.

OMS0 1 Account Categor/ reference2(aluation class


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OMS0 1 Account categor/ reference 3utton

OMS0 - Valuation Class 4utton

OMS0 -Material 5/#e2Account categor/ reference


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Define Account Grou#ing 6account modifier7 for Mo(ement 5/#es

Bsing this function you can assign an account grouping to movement types. The account grouping is a finer subdivision of

the transaction:event *eys for the account determination.

The account grouping is provided for the following transactions *eys"

&'' $offsetting entry for inventory posting%

P9D $price differences%

CO $consignment liabilities%

The account grouping in the standard system is only active for transaction *ey &'' $offsetting entry for inventory posting%.

OM!8 - Define Account Grou#ing for Mo(ement 5/#es

Purcase Account Management

#t is used to attend legal re)uirement from specific countries $France #taly Finland 'elgium !pain and Portugal%. #n this

step you will define a specific valuation and a separate accounting document for Purchase Order postings.

Configure Automatic #ostings

#n this step you enter the system settings for #nventory 5anagement and #nvoice 6erification transactions for automatic

postings to &: accounts.

3ou can then chec* your settings using a simulation function.


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!at are automatic #ostings9

Postings are made to &: accounts automatically in the case of #nvoice 6erification and #nventory 5anagement transactions

relevant to Financial and 2ost Accounting.

$%am#le&

Posting lines are created in the following accounts in the case of a goods issue for a cost center"

!toc* account

2onsumption account

:ow does te s/stem find te rele(ant accounts9

(hen entering the goods movement the user does not have to enter a &: account since the 89P system automatically

finds the accounts for each posting based on the following data"

Cart of accounts of te com#an/ code

#f the user enters a company code or a plant when entering a transaction the 89P system determines the chart of accounts

which is valid for the company code.

3ou must define the automatic account determination individually for each chart of accounts.

Valuation grou#ing code of te (aluation area

3ou must define the automatic account determination individually for every valuation grouping code within a chart of

accounts. #t applies to all valuation areas which are assigned to this valuation grouping code.

#f the user enters a company code or a plant when entering a transaction the system determines the valuation area and the

valuation grouping code.

5ransaction2e(ent ;e/

3ou do not have to define these transaction *eys they are determined automatically from the transaction $invoice

verification% or the movement type $inventory management%. #n this step you can only insert the account number for each

transaction *ey.

Account grou#ing 6modifier7$only for &'' P9D and CO5%

!ince the transaction *ey &'' is used for different transactions $for e7ample goods issue scraping physical inventory%

which are assigned to different accounts $for e7ample consumption account scrapping e7pense:income from inventory

differences% it is necessary to divide the posting transaction according to a further *ey" account grouping code.

Valuation class of material or 6in case of s#lit (aluation7 te (aluation t/#e

The valuation class allows you to define automatic account determination that is dependent on the material.

3ou can achieve this by assigning different valuation classes to the materials and by assigning different &: accounts to the

transaction *ey for every valuation class.


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Default settings&

&: account assignments for the charts of accounts I85and the valuation grouping code *are !AP standard.

OM!4 - Configure Automatic Postings

O4


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:ow to test m/ account determination settings9

3ou should go to transaction O5(' and clic* on Esimulation button. Then insert the affected material the correspondent

plant and the movement type. After that clic* on Eaccount assignments button and you will see the simulations result.

OM!4 - Simulation


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Im#ortant&


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9eport DFC',#T" run it in transaction !8@. #t is used to shows us the possible values for the account determination

customizing settings. #f the customer changed something here it is not standard anymore.

Documents

AC Determination MM