AASHTO – SCOPM

Palm Desert, California

October 23, 2009

Mn/DOT Performance Management - Setting our Direction

2

What we are aiming to achieve Mn/DOT Strategic Directions

• Safety

• Mobility

• Leadership

• Innovation – Promote a culture of innovation

• Transparency – Build public trust in Mn/DOT

3

What we are aiming to achieve

Mn/DOT Goals for Performance Management

Goal 1. Use measures in plans and operations to focus on results

Goal 2. Innovation and Leadership – Be a leader in innovation to get more performance results with available resources

Goal 3. Accountability – Focus Mn/DOT on results with regular performance reporting

Goal 4. Transparency – Build public trust by sharing information.

Goal 1. Use measures and targets in our transportation plans, our

program, and our operations as a guide for investment decisions

to yield clear results for Minnesota –

balanced with community and stakeholder input

5

Statewide 20 Yr. Transportation Plan - Some Guiding Principles

• Performance measures

• Community – environment sensitive solutions

• Partnerships - to get more results

• Innovation

• New cost-effective approaches

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Statewide Transportation Plan Ten Policy Goals – Each with Measures to

Guide Decisions and Track Progress

1. Traveler Safety – Fatalities and Serious Injuries

6. Twin Cities Mobility – Incident Clearance Time

2. Infrastructure Preservation – Bridge & Pave. Condition

7. Greater MN Mobility – Bus Service Hours

3. Maintenance – Hours to Clear Snow & Ice

8. Community Development – ADA Accessibility

4. Nat’l- Global Connections – Nonstop Air Destinations

9. Energy and Environment – Mn/DOT Use of Cleaner Fuels

5. Statewide Connections – Travel Speed

10. Accountability–Transparency– Projects Bid on Schedule

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Measures Guide District Investment Plans and Project Selection

• Statewide measures and targets set desired service levels

• Measures show where we need to improve

• We weigh benefits and costs of strategy options

• Districts make final decisions in community context Cable median reduces

fatalities at a moderate cost

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Statewide Plan Example

Infrastructure PreservationMeasures • Bridge structural condition• Pavement Ride Quality• Drain pipes condition Strategies

• Bridges – The 2009-2018 legislative bonding program will reduce “Poor” bridges to the 2% performance target

• Pavements - Work to close gap to targets …while minimizing life-cycle costs

• Invest systematically in other infrastructure – example - drainage…

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Pavement Preservation

Materials Office Recommends

Where, How, and When to Invest Cost-Effectively

• Ride Quality measure is mapped Green, Yellow, Red for current condition. It is also predicted for future years

• In Central MN District 3, 2.5% of pavements are “Poor” - close to the target of 2.5%

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Greater Minnesota Transit Plan Goals and Measures

Goals• Maintain viability of existing

systems• Provide service in unserved

areas• Expand in underserved areasMeasure • Bus service hours provided vs.

service hours neededTarget• Meet 80% of hours needed

0.92 0.93 0.95

1.03 1.03 1.03 1.03 1.03 1.03

0.96

0.930.910.87

0.870.93

0.981.03

1.091.14

1.191.24

1.301.35

1.40

1.501.45

0.50

1.00

1.50

2000

2001

2002

2003

2004

2005

2006

2007

2008

2009

2010

2011

2012

Calendar Year

Serv

ice H

ours

2010 Target80% of Need Met

Source: Mn/DOT Office of Transit

2007

Tar

get

2006

Tar

get

Projected 2008-12

12-2008

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Aviation System Plan

Goal – Provide cost-effective transportation options for people and freight

Performance Target90 % of Minnesotans are within 20 miles of a paved and lighted airport.

Status - 96% population within 20 miles (111 airports)

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20-Year Highway Investment Plan Measures Help Tell us the Funds Needed to

Meet Performance Targets

Investment Plan Process1. Identify investments needed to meet all targets – for Safety,

Infrastructure, Mobility – and Community Priorities = $65 B2. Project revenues available for 20 years = $15 B3. Set investment goals for a balanced program of Safety,

Infrastructure Preservation, Mobility and Community Priorities - based on measures, legislative direction, and stakeholders input

4. Develop district plans – for expected revenue of $15 B5. Identify high priority options if we receive more dollars = $2.5 B

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2009-2028 Projected Revenue for State Highways: $15 B

0

200

400

600

800

1000

1200

2009 2019

State Fiscal Year

Co

ns

tru

cti

on

Ex

pe

nd

itu

res

(M

illi

on

s o

f D

oll

ars

)

State Funds

Federal Funds

Chapter 152 Bridge Bond Funds

Chapter 152 Other Bond Funds

2028

Buying Power of the SRC

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Challenge – How to Address Unfunded Performance Needs?

Gas Tax Scenario• Raising just $2.5 B over 10 years would take a 12.5 cents gas tax hike

Mn/DOT Strategies– To get more results with limited resources

1. Practical Design - Employ high-benefit, low-cost strategies

2. Re-assess approach to Twin Cities congestion – “Right Size” vision

• Optimize existing system use with transit and strategic spot highway capacity improvements

3. Innovative finance and partnership investments

Goal 2. Innovation and Leadership – Find new ways to finance, design, and deliver projects and services - To get more performance results with available resources;- To leverage more resources- To manage demand (pricing)

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Innovation and Partnerships Improve Results toward Targets and Address Community Needs

Examples of Strategies

• Context Sensitive Solutions – Practical Design

• Complete Streets

• Towards Zero Death Coalitions – state and regional

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Innovation and Partnerships Safety

Measure• Fatalities and serious injuries -

all modesStrategies for state and local roads• Toward Zero Deaths Coalition –

– state, local, private• “Four E” approach = partnerships• System-wide, cost-effective

enhancements – Rumble strips, rumble stripes,

cable-median, intersection lighting…

Centerline rumble strips reduce fatalities cost-

effectively

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Results - Road Fatalities Down 200 in 6 YearsNew Target - Reduce to 400 by 2010

568

655

559

510

455

650 657

494

597576

600 626

625

567

Base Year594

2008 Target500

2010 Target400

200

300

400

500

600

700

80019

95

1996

1997

1998

1999

2000

2001

2002

2003

2004

2005

2006

2007

2008

2009

2010

2011

2012

Reduce Fatalities less than 10 per year

Reduce Fatalities by 10 to 30 per year

SHSP Target 2008

Annual Fatalities

3-Year Average

TST Data February 18, 2009

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Statewide Transportation Plan

Twin Cities Mobility

Measures – Congestion, Incident Clearance, Transit Use

Strategies• Innovate to move more people on existing systems

– Example: Urban Partnership Agreement• Use strategic, cost-effective spot highway improvements that

support the economy and planned growth• Work with Metropolitan Council to implement their 2030 Transit

Master Study • Support increased walking and bicycling.

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The % of Twin Cities Freeways Congested was Reduced 3 of the last 4 years – to 17.3%

% of Miles of Twin City Urban Freeway System Congested

12.3%

10.1%11.0%

15.1%17.3%18.3%

16.9%

14.7%

13.5%

12.7%

18.1%19.2%

19.7%

20.8%21.3% 20.9%

0%

10%

20%

30%

40%

50%

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93

19

98

20

03

20

08

20

13

20

18

20

23

20

28

% o

f C

on

ge

ste

d D

ire

cti

on

al

Mil

es

Historical Data

Source: Regional Transportation Management Center

During Ramp Meter Shutdown

2030 Projections

20

08

Sc

ore

During I-35W Bridge Construction

Since 1993 Trend

10 Year Trend

5 Year Trend

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Innovation

Urban Partnership Agreement

• Transit – BRT, managed lanes and shoulders

• Road Pricing – Mn/Pass

• Technology

• Telecommuting

Goal 3. Accountability – Focus Mn/DOT managers and staff on results with regularly scheduled

performance reports

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Management Performance Report Schedule 2009

Month Topic

January Program Delivery

March Annual Transportation Scorecard

April Bridge Inspection & Maintenance

August Highway Operations & Maintenance

September Workforce – Human Capital

October Highway Infrastructure: Safety, Preservation. Mobility, Community Improvement

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The % of State Pavements in “Poor” Condition is Growing

Principal Arterials

2.4%

1.3%

2.6% 2.7%3.4%

5.1%

2.6%2.3%

1.3%0.7%

2.0%1.5%

2.6%

4.9%4.7%4.1%

97

98

99

00

01

02

03

04

05

06

07

08

09

10

11

12

Calendar Year

Poor Target = 2%

Source: Mn/DOT Office of Materials01-21-09

* Predicted

* Predicted based on 2009-2012 STIP and CH152 Bonding Projects

5%

2%

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The % Bridges in Poor Condition was Reduced to New Low of 3.1% in 2007Structurally Deficient Bridges, Principal Arterials

2008 – Improvement resulted from higher investment

3.6%3.2%3.1%

4.2%4.4%4.1%

3.9%3.7%

4.6%4.1% 3.9%4.2%

3.1%

0%

5%

97

98

99

00

01

02

03

04

05

06

07

08

09

Calendar Year

% o

f S

q.

Ft.

Poor Target = 2%

Source: Mn/DOT Bridge Office2-23-09 * Predicted based on 2009-2012 STIP incl. CH 152

* P

red

icte

d

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Maintenance and OperationsMeasures – Snow and Ice,

Pavement Markings, Fleet, Customer Satisfaction

Targets – Define desired service levels and inform budget

Targets levels are informed by customer research – as well as safety, engineering, and cost-effectiveness

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Customer Satisfaction Exceeds Target for Snow & Ice Removal

7.8

7.3

7.67.4 7.4

7.47.5

6.0

7.0

8.0

9.0

2001 2002 2003 2004 2005 2006 2008

Mea

n R

atin

g

7.0

Po

sitiveN

eutral

Goal 4. Transparency – Build Public Trust in Mn/DOT

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New Annual Public Report

and Scorecard May 2009

• 11 key measures for 7 goals

• To legislators

• Mn/DOT web home page

• First step in more transparency for results

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2008 Transportation Results Scorecard

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What Have we Achieved with Performance Managment?

• Accountability – Managers know their targets, where they stand today, key strategies, and budget tradeoffs across measures. Results have improved for some key areas.

• Balance in Decisions – We are still defining how to balance performance with other factors in decision-making – our transportation vision, community, environment, quality of life, economic competitiveness – some of which are currently less measurable.

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Download plans at: http://www.dot.state.mn.us/planning/stateplan/index.htm

See 2008 performance report at http://www.dot.state.mn.us/measures/performancereports.html

Statewide Plan Contact:Peggy ReichertDirector, Statewide PlanningOffice of Investment Management651-366-3778peggy.reichert@dot.state.mn.us

Performance Measures Contact:Mark C. LarsonDirector, Performance MeasuresOffice of Investment Management651-366-3762markc.larson@ dot.state.mn.us