National Roads Authority

2010 Project Management GuidelinesPhase 1Scheme Concept & Feasibility Studies

A1.4 Project Execution Plan (Sample Template)Sample Project Execution Plan

1. Basic Scheme Data and Document Control

Scheme Name

NRA Project Reference ID

Current Project

Phase (Tick one Box only)Phase 1 Scheme Concept and Feasibility Studies

(Phase 2 Route Selection

(Phase 3 Design

(Phase 4 EIA/EAR and The Statutory Process

(Phase 5 Advance Works and Construction Documents Preparation,

Tender and Award

(Phase 6 Construction and Implementation

(Phase 7 Handover, Review and Closeout

(

Lead Local Authority (L.A.)

Other Local Authorities

Scheme Description

Basic Scheme Data and Document Control

Mainline Length (km)

Basic Scheme Data

Total Scheme Length (km)Road ClassificationMotorway (Length km)Type 1 - Dual Carriageway (Length km)Type 2 / 3 Dual Carriageway (Length km)Single Carriageway (Length km)

Of national roads of which

Of non-national roads (public roads only) of which

Of farm access/ accommodation roads

The Scheme

Involves the

Construction of:

Element of Scheme Number (No.)

Number of grade-separated junctions

Number of at-grade junctions

Number of Overbridges

Number of Underbridges

Document ApprovalDocument approval must be sought from the following list of personnel after each revision of the Project Execution Plan.

Name DepartmentPositionApproval Date

1. Basic Scheme Data and Document Control

PEP Revision HistoryEach new revision of the Project Execution Plan must be reviewed and recorded in the table below.

Revision Authorised byReviewed byReason for IssueDate

PEP Distribution Each revision of the Project Execution Plan should be distributed to the personnel listed in the table below

Name Department Position

Related DocumentsThis Project Execution Plan should be read in conjunction with the following documents

Document Details

2. Project Definition

Background*

Project

Objectives/

Summary of

Project Brief*

Project ScopeInclusions

Exclusions

Pre-requisites

Constraints**

Interfaces

Assumptions

Key Issues

*Summarize details on Project Background, Objectives, Scope and Brief as outlined in the Scheme Project Brief, prepared in accordance with the NRA Project Appraisal Guidelines.

**Summarize key constraints as outlined in the Route Selection Report

3. Roles, Responsibilities and Authority

Project Contact

ListA Project Contact List is given in the table below:

Organisation/

RoleNameTelephoneFaxEmail

Sponsoring

Agency

Sanctioning

Authority

Client

Representative

Project

Coordinator

Project

Manager

Project Supervisor

Design Process

Lead

Consultant

Administrative

Lead

Design Team

Lead

Employers

Representative

PECS,

If required

Other

Consultants

Project Role

ResponsibilitiesFor a description of Project Role Responsibilities refer to the Introduction (Section viii Management Structure Roles & Responsibilities) of the NRA Project Management Guidelines.

Project

Organisational

ChartInsert Scheme specific chart or refer to the default Chart of NRA Steering Group - Key Stakeholders as contained in the Introduction (Section viii Management Structure Roles & Responsibilities) of the NRA Project Management Guidelines.

Project

Responsibility

Matrix

4. Programme Management

Project Hierarchy OverviewThe Scheme will consist of a master programme which includes a hierarchy of sub-programmes or stages, which are summarised here. Each sub-section below should include a summarised description of the stage and a reference to the stages own PEP. Refer to NRA Project Management Flowchart Phases 1-7 in the Introduction (Section iv - Interaction with Departmental Guidelines) of the NRA Project Management Guidelines

Stages inPlanning Initial Stage

Capital Works

ManagementNRA Project Management Guidelines Phases 1-3 (Scheme Concept and Feasibility Studies; Route Selection; and Design.

Planning Development Stage

NRA Project Management Guidelines Phases 4-5 (EIA/EAR and the Statutory Process; and Advance Works and Construction Document Preparation, Tender and Award.

Implementation Stage

NRA Project Management Guidelines Phase 6-7 (Construction and Implementation; and Handover, Review and Closeout)

Schedule of Key Milestone Dates

MilestoneTarget Completion DateActual Completion Date

Project Commencement (year)

Route Selection Report

Design Report

Completion of Part 8 Planning

Publication of CPO/MO

Publication of EIS

Oral Hearing Date

EIS & CPO/MO Approval Date

Date of Notice to Treat

Date of Notice of Entry

Contract PIN Notice

OJEU Contract Notice

Tender Issue Date

Tender Closing Date

Contract Award

Main Construction Contract Commencement Date

Road Opening/ Final Execution Certificate

Final Post Execution Certificate

Contract Completion

Project Closeout (year)

Schedule of Programmed Procurement

*Description of Service ProvisionForm of Contract / Method of Procurement**Target Completion DateActual Completion Date

*Insert here summary details of programmed procurement of Service Providers through the various phases of development

** State whether Standard Conditions of Engagement (COE1), Civil Engineering Works Design by the Contractor (PW-CF4) or such other means of procurement as approved by the NRA.5Project Cost, Risk and Value Management

Cost, Risk & Value Management ProceduresAll Cost, Risk and Value Management Procedures for this Scheme shall be carried out in accordance with the NRA Cost Management Manual. Project Expenditure Reporting shall be in accordance with the NRA PRS Web User Manual.

6Project Control and Administration

Controlled Reference DocumentsRefer to the Introduction (Section iii Interaction with other NRA Guidelines and Section iv Interaction with Departmental Guidelines) of the NRA Project Management Guidelines. Insert other Controlled Reference documents as appropriate.

Document RegisterRefer to the Introduction (Section xiii Document Register) of the NRA Project Management Guidelines.

Decision RegisterRefer to the Introduction (Section xii Decision Register) NRA Project Management Guidelines.

Lessons Learned LogRefer to Lessons Learned Section of Post Project Review Report as per the NRA Project Appraisal Guidelines

7.Communications Plan

IntroductionThe communication plan details all the communication necessary to keep key stakeholders informed at the correct level.

Typical components include:

Project reporting requirements and details of Project Reviews;

Meeting Schedules.

Reporting RequirementsThe project reporting requirements and deliverables are outlined in the Deliverables Matrix (Appendix A1.3) which details at which stage an element is to be produced, reviewed or updated.

Meeting ScheduleRefer to the Introduction (Section ix Meeting Types) of the NRA Project Management Guidelines for details of meeting types and frequency.

8.Quality Plan

Quality StandardsRefer to the NRA Project Management Guidelines, the NRA Cost Management Manual, the NRA Project Appraisal Guidelines, the NRA Construction Contract Administration Manual and the NRA Environmental Assessment & Construction Guidelines. Insert hereunder any additional details of quality assurance systems in place to guarantee quality of deliverables, both in-house and from service providers (e.g. International QA accreditation, relevant qualifications, competence and training of project team etc.)

Quality StandardAccreditation Body Accreditation Date Date for Accreditation Renewal

Working DocumentPage 1 of 6Version 1.0 January 2010