Tracking Time with TimeLog Tracker

TimeLog Project User guide A 5 Page 1 / 3

A 5

A05-EN

-1009-003

Learn: How to track time on projects with TimeLog Tracker.

TimeLog Tracker is an independent program that can be installed on both Win-dows and Macintosh computers. For more info, see user guide A4 Installing TimeLog Tracker

Open TimeLog Tracker

Figure 1: TimeLog Tracker login

– TimeLog Tracker can be opened using the Start menu or a desktop shortcut

– Enter User Name and Password in the appropriate fields. Check Remember my login, if you want TimeLog Tracker to remember your login information.

– Click on Sign In to load allocated and general projects. Without internet access, the last used project list will be loaded.

Starting the time tracking

Figure 2: TimeLog Tracker

– If time has already been registered, e.g. in the Weekly Timesheet (F12), it will be loaded and shown with a displaying the time registered.

– The allocated and general projects are listed and can be sorted using the drop-down menu . The chosen sorting is displayed.

– Open the listed projects/tasks by clicking on each small triangle . Double-click on the desired task name or hit the Space bar to begin tracking time.

– The active task is displayed with a small clock next to the column Time. Double-click in the field Comment to enter a comment to the registration.

– The window shows the active task’s time registration in hours:minutes, Task name (Bold): Project name and Customer name.

– Click on to stop the time registration, or hit the Space bar.

– Click on or the Space bar to start the selected time registration.

– Click on to start a new time registration without an associated project.

– Synchronise the registered hours:minutes with TimeLog Project using the button .

Figure 1: TimeLog Tracker login

Figure 2: TimeLog Tracker

Tip: No internet connection is needed when tracking time. This is only needed to synchronise data with TimeLog Project.

Access: All internal users

1

4

5

6

7

89

2

3

Tracking Time with TimeLog Tracker

TimeLog Project User guide A 5 Page 2 / 3

A 5

A05-EN

-1009-003

Search for allocated projects Figure 3: TimeLog Tracker project sorting

– Click in the search field (Ctrl + f) and enter the search term. The search is an active search where the list of results becomes more specified while you type. Hit the Enter key to jump to the search result.

– In the search field, click on X to close the search and reload the original project list.

Sorting the project list

– Use the sorting list Arrange by … to select the desired sorting of allocated projects. Sort by Customer, Project or Allocated/general projects.

– Select the desired degree of detail in the drop-down menu .

– Clicking on Show . . . displays the choice in the project list, while Hide … re-moves the choice from the project list.

Changes and moving columns

– Click on a column heading to change the sorting of registered time.

– Use drag-and-drop to move column headings to a new location.

– Move the cursor to a column line between two headings, and use the drag-and-drop function when appears to adjust the size of the column.

View options for the time tracking window

Figure 4: TimeLog Tracker Settings

– Click on Settings and select the desired view by checking the boxes.

– If Remember my login has been checked, TimeLog Tracker automatically remembers your username and password. If the checkmark is removed, the username and password must be re-entered each time TimeLog Tracker is opened.

– Click on OK to load the new view option to the window.

– Click on Cancel, or the X at the top right corner to close the pop-up window and cancel any changes made.

Figure 3: TimeLog Tracker project sorting

Figure 4: TimeLog Tracker Settings

Tip: Shortcuts in TimeLog Tracker Ctrl + S: Synchronise the tracked time Ctrl + F: Search Project task Ctrl + N: Start a new time registration without an attached project Delete/Backspace: Delete the selected time tracking

Tip: All view option changes that have been made are saved and will be applied the next time TimeLog Tracker is opened.

14

5 6

7

8

9

3

2

Click the boxes to select the columns to be included in the tracking window - WBS Displays the Work Breakdown Structure - Task no.: Displays the internal task number - Project: Displays the project name - Project no.: Displays the project number - Customer: Displays the customer name - Customer no.: Displays the customer number

Tracking Time with TimeLog Tracker

TimeLog Project User guide A 5 Page 3 / 3

A 5

A05-EN

-1009-003

Search active projects This search allows you to register time to unallocated projects. To execute this search, you must be connected to the internet, and the feature must be activated in System Administration.

Figure 5: Search active projects

– Click the magnifying glass and choose Search in all projects/tasks

The search is an active search, where the project list expands as letters are en-tered. The search begins when a minimum of two characters have been entered.

Figure 6: Unallocated projects – When the desired project/phase is located in the list, press Return/Enter and

use the arrow keys to select the project/phase, or choose the project phase us-ing your mouse.

– Press Return/Enter or the space bar to start tracking time or double-click the project phase's name.

– Click the magnifying glass and choose Search in allocated projects/tasks to list the allocated projects.

Figure 5: Search active projects

Figur 6: Unallocated projects

Tip: Searching all active projects must be activated in System Administration -> Time Tracking Setup to run in TimeLog Tracker

Tip: When the registered time is synchronised with TimeLog Project, the logged-in user is allocated to the project, and the registered time is added to the project. The project list is cleared, and the project phase will subsequently appear in the allocated projects list.

1

2

3