7 Steps to Perfect Program Planning LONG

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Purdue University is an Equal Opportunity/Equal Access institution.

7 Steps to Perfect Program

Planning

Janet Bechman

Purdue University2008




STEP 1: Assess Needs

• What are the needs

of people?

– Listen

– Observe

– Examine data




Work with Advisory Group

• Represent diverse

community

• Feel free to discuss

community

• Input taken seriously

• Inform of accomplishments




Set Priorities

• Every need won‟t be

addressed

• What are the needs

of greatest concern?

• What needs can

education address?




STEP 2: Plan

• Outcomes

– Ultimate Result?

• Objectives

– SMART- ABCD

• Outcome Indicators

– How will you know?




H

E

A

D

A

C

HE

Feel better Get pills Take pills

Everyday Logic Model




Logic Model: What Is It?

• Picture of a program• Graphic representation of the program –

what is invested, what is done, what

results

• Core of program planning and evaluation

Common framework for your work




Why Create a Logic Model? • Brings detail to broad

goals

• Shows the „chain of events‟

• Builds consensus

• Identifies gaps in logic &uncertain assumptions

• Clarifies difference betweenactivities & outcomes

• Signals what to evaluate

• Summarizes key elements




LOGIC MODEL

INPUTS OUTPUTS Activities Participation

What we invest

Staff Volunteers Time Money Materials Equipment Technology Partners

What we do

Workshops Meetings Counseling Facilitation

Assessments Product dev. Media work Recruitment Training

Who we reach

Participants Customers Citizens

Reactions

ASSUMPTIONS 1) 2) 3) 4)

ENVIRONMENT Influential factors

S I T

U A T I O N

What the

short term

results are

Learning

Awareness Knowledge

Attitudes Skills Opinions

Aspirations Motivations

Action

Behavior Practice Decisions Policies Social action

What the

ultimate

impact(s) is

Conditions

Social

Economic

Civic

Environmental

OUTCOMES-IMPACT Short Medium Long-term

What the

medium term

results are




Situation

Implementation

Inputs and Outputs

Outcomes - Impact

Trends /

Desired

Situations

Social

Economic

Civic

Environment

Contributing

Factors

Needed

Action

Behavior

Practice

Decisions

Policies

Social action

Learning

Needs

(Objectives)

Awareness

Knowledge

Attitudes

Opinions

Aspirations

Motivations

Skills

Inputs

(Resources)

Staff

Volunteers

Time

Money

Materials

Equipment

Technology

Partners

Activities

Workshops

Meetings

Counseling

Facilitation

Assessment

Product dev

Media work

Recruitment

Training

Participation

(Audience)

Participants

Customers /

Consumers

Citizens

Short term

Learning

Outcomes

Awareness

Knowledge

Attitudes

Opinions

Aspirations

Motivations

Skills

Medium term

Action

Outcomes

Behavior

Practice

Decisions

Policies

Social action

Long Term

Impact

Economic

Viability

Strong Ind.

Fam. & Com

Healthy

Environment

Indicators

Logic Model




Learning Objectives• SMART

– Specific

– Measurable

– Attainable

– Realistic

– Timely

• ABCD

– Audience

– Behavior

– Condition

– Degree




Determine Evaluation Method

• Decide on

Indicators• Determine Data

Collection

Methods• Develop

Instruments




Evaluation: For Whom?• Focus on:

– Effectiveness

– Efficiency

• From Two Perspectives

– Funders/Decision Makers

• Results - Impacts

– Extension Professional

• For Program Improvement




Methods of Data Collection

• Tests

• Questionnaires• Interviews

• Focus Groups

• Observation

• Secondary Data




Keys to Survey Design• Keep language simple

• Space out questions

• Don‟t double up questions • Keep privacy high

• No “leading” or “loaded” questions

• For multiple choice questions, use vertical line

for answers




STEP 3: Develop Program

• Select Format

• Devise ProgramSchedule

• Determine who will

Deliver Program• Secure Location




Develop Teaching Materials• Select and Organize

Content

• Develop Educational

Resources that

enhance learning

• Vary TeachingTechniques




STEP 4: Promote• Estimate Expenses

• ObtainResources/Sponsors

• Create Marketing Tools

– Define Target Audience

• Plan MarketingSchedule




STEP 5: Deliver • Create Positive

Learning Experience

• Practice

• Include Small group

Activities




Organize your Presentation• “Tell them what you

are going to tell

them”

• “Tell Them”

• “Tell them what you

told them”




Group Activity• What are the 5 best

techniques for

program delivery?

• What are the 5

worst techniquesused for program

delivery?




STEP 6: Evaluate• Collect Indicator

Data

• Concentrate on

Outcomes




STEP 7: Communicate Results• Report Impacts

– Write impact

statement

– Report locally

– Tell Your Story




What is an Impact Statement? A brief summary, in lay terms, of the

economic, environmental, social and/or

civic impact of your effort.

Shows the value of your program to key

decision makers or those who influencethem




Impact Statement Sections• Impact Title

• Issue• What you have

done

• Impact




Writing Tips• Always identify the

subject matter

• Avoid vague words

• Include number reached

• Check spelling andgrammar

• Proofread




Keys to Great Impact Statements

• Descriptive problem

statement

• Actual Impact

– Measurable

– Anecdotal

• Issues people care

about




Program Planning Keys• Look

– needs, advisory

group, prioritize• Plan

– Inputs, outputs,outcomes, promote,

deliver • Evaluate

– Collect data, report

Documents

7 Steps to Perfect Program Planning LONG