5895 Get Started With Word 2016 WSG

Published September 2015

Microsoft Word 2016 is a new, modern version of the classic desktop application, built for maximum productivity. Quickly produce professional documents using the rich authoring features. Share, present, and work together on projects with built-in team collaboration tools. Access your documents in the cloud whenever and wherever you need them. Your Word, always good, is now better than ever.Topics in this guide include:

Productivity

Get started with Word 2016

What’s new Getting started Collaborating and sharing

Using Word on a phone or tablet

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For more information

Page 2 | Get started with Word 2016

What’s newWord 2016 has new features, built so you can do great work with smart tools that help you stay on task.Tell MeYou do not need to be a power user to use the power of Microsoft Office 2016. Tell Me will guide you to the feature you need, to get the results you want. This built-in search saves time that you would spend looking for a specific feature.Using Tell Me1. At the top of the ribbon, type what you are looking for in the Tell Me box. As you

type, possible results are shown.

2. Select the result that applies to your task.For example, when you want to mark your document as confidential, just type “confidential” or “confidential banner” and Tell Me will bring back the Insert Watermark command.Viewing previous commands Click or tap in the Tell Me box. The Recently Used drop-down list appears and

displays the last five commands you executed from within Tell Me.Smart LookupSmart Lookup, powered by Bing, uses the term you highlight and other contextual information from within your document to deliver search results from the web while you read or work on a document. With information from a variety of sources, you can find anything from a quick definition to a detailed exploration without leaving your document. Accessing Smart Lookup1. Select the word or phrase you want to find information on.

IT Showcase Productivity Guide


2. Do one of the following: Right-click the word or phrase, and then select Smart Lookup on the menu

that appears. On a touchscreen device, press and hold the word or phrase, and select the

arrow at the right edge of the floating formatting toolbar. On the menu that appears, select Smart Lookup.

On the ribbon, on the Review tab, select Smart Lookup.The Insights pane opens, displaying information relevant to your selection.

Note: If you are just looking up Insights for one word, you can skip selecting; instead, you can simply right-click or press and hold on the word, and then select Smart Lookup on the menu that appears.

Figure 1. Contextual search results from Insights

Simplified sharingClick Share to quickly invite others to review or edit your documents. See the “Simplified sharing” procedure in this document for more information



Getting startedIf you are new to Word, or if things look a little different, the information in this section will get you started creating beautiful and engaging documents.The ribbonFind the commands to create your document in the ribbon at the top of the window.

Figure 2. Elements of the ribbon

Quick Access Toolbar: Commands here are always visible. Right-click a command to add it here.

Ribbon tabs: Click any tab on the ribbon to display its buttons and commands. When you open a document, the ribbon’s Home tab is displayed. This tab contains many of the most frequently used commands in Microsoft Word.

Need help? Use Tell Me or press F1 for help. See the “Tell Me” section in this document for more information.

Simplified sharing: Click Share to quickly invite others to review or edit your documents. See the “Simplified sharing” procedure in this document for more information.

Microsoft Office Backstage view: Click File to open, save, print, and manage your documents.

Dialog box launchers: If you see the icon next to any group of ribbon commands, you can click it to open a dialog box with more options.

Minimize the ribbon: Click the arrow to close the ribbon and show only the tab names.

Contextual ribbon tabs: Some tabs appear on the ribbon only when you need them. For example, if you select a table, you will see the Table Tools contextual tab, which includes two extra tabs: Design and Layout.


Quick Access Toolbar Ribbon tabs

Backstage view

Minimize the ribbon

Need help? Simplified sharing

SmileysDialog box launchers


New documentsTo create a document, you can start from a brand-new, blank document, from a template, or from a previous document.Start from a blank document1. Select the File tab, and then select New. The New tab appears.

Note: When you first start Word, the New tab opens on the right by default.

2. Select Blank document. A blank document opens.Start from a built-in template1. Select the File tab, and then select New.2. Select one of the built-in document templates (any of the listed documents other

than Blank document). The template opens.Start from a custom template1. Select the File tab, and then select Open. The Open tab appears.

2. Navigate to the custom template, and then select it. The template opens.Start from a previous document 1. Select the File tab, and then select Open. The Open tab appears.2. Navigate to the previous document, and then select it. The document opens.



Note: If you are using the previous document as a starting point for a new document and do not want to write over the previous document, make sure you save by selecting Save As, not Save.

StylesGive your documents a professional look with styles. You no longer have to try to remember how you formatted the last heading or previous paragraphs. Styles do that for you.Use styles1. Select the text you want to apply a style to.2. On the Home tab, in the Styles section, select the style to apply to the text.

New Office User Experience ThemesNew Office User Experience Themes let you choose the Office 2016 experience that is right for you. The Dark and Dark Gray themes provide a high contrast look and feel that is easier on the eyes. Or, choose the new Colorful theme for a modern and fresh look that is consistent across your devices.

Figure 3. The Dark theme

The Dark theme is designed to give users with visual impairments—or users who find overly bright displays difficult to use—a more visually appealing background.

The Dark theme includes improvements to the navigation pane (better readability, fixed white flashes) and several Microsoft Outlook readability fixes. These fixes addressed the issues of white text on light background, dark text on dark background, disabled text being unreadable.Note: The Dark Theme might not be available to all users at time of release.



Figure 4. The Dark Gray theme

Figure 5.. The new Colorful theme

Changing your theme1. On the File menu, select Account.2. In the Office Theme list, select the theme you want to apply.Art and mediaMake your document come alive by adding pictures and videos.



Adding a picture or a video1. Position your cursor where you want the picture or video added.2. Select the Insert tab, and then do one of the following:

In the Illustrations group, select Pictures. In the Illustrations group, select Online Pictures. In the Media group, select Online Video.

3. Navigate to the picture or video you want to add.

Collaborating and sharingGet your team on the same page by using built-in collaboration tools to share and co-author documents.Real-time co-authoring in WordWork together on the same document by using real-time co-authoring in Word. Everyone on your team can simultaneously edit the same document. Flags indicate where teammates are working in the document, and you can see their edits as they make them with real-time typing.This capability is available when you are working in documents stored on Microsoft OneDrive for Business and Microsoft SharePoint Online. When another person opens the same document, you are both prompted to opt in if you have not previously done so.

Note: Opting in is an application setting, not a document setting. If you opt in, any time you find yourself in a collaborative space with others who have also opted in or who are co-authoring in Microsoft Word Online, they will see your changes as you make them. You can turn this setting off and on, but after you turn it on, it is not limited to the document you were in when you did so.

Opting in to real-time co-authoring1. Open a document stored on OneDrive for Business or on SharePoint Online.2. When you are prompted to share changes, select Yes. Real-time co-authoring is

now on for any document you work on in a collaborative space.

Note: You will be prompted only if someone else is working on the document or opens the document while you are working on it.



Threaded commentsThreaded comments in Word allow people to have useful conversations right next to relevant text. You can see who replied to whom and when.

Figure 5. Threaded comments show comments and responses

Using threaded comments In the comment you want to reply to, select the Reply button to add a response.

Improved version historyHave no fear as you and your team make edits and changes to your documents. An improved version history allows you to view or go back to earlier drafts. These changes make it easy to find previous versions of files stored on SharePoint Online or OneDrive for Business.Opening a previous version1. Select the File tab.2. Select History. The History pane appears to the right of the document.



3. In the History pane, select the version you want to restore.

Simplified sharingSimplified sharing lets you quickly invite others to review or edit your documents. You can save your file to the cloud and make it available to others without having to navigate away from your work.Sharing a file1. Select Share, above the ribbon on the right side.

2. If the document is already saved to the cloud, skip directly to step 4. Otherwise, in the Share pane, select Save to Cloud.



3. On the left, under Save As, choose where you want to save the document, and then select the target folder on the right.

4. Select Save.5. In the Share pane, invite people, and choose whether they can edit or just view

the file.

More intuitive navigation of cloud storageMore intuitive navigation of cloud storage locations makes it even easier to access, edit, and share your Word documents, no matter where you are. Working in the cloud means you can share and work with your colleagues, but it also means your documents are protected from loss. In addition to the redundancy in cloud storage, Word also maintains a version history when documents are stored and edited on either OneDrive for Business or SharePoint Online.

Using Word on a phone or tabletIn addition to working with Word on a computer, you can use Word (part of Microsoft Office Mobile) on a Microsoft Windows phone, an iPhone or iPad, or an Android tablet or phone.Use the following links to get started:Use Word Mobile for Windows Phonehttps://support.office.com/en-US/article/use-word-mobile-for-windows-phone-3fe718ee-e8a6-40b0-8420-b3520c25c411Install and set up Office on an iPhone or iPad with Office 365https://support.office.com/en-US/article/Install-and-set-up-Office-on-an-iPhone-or-iPad-with-Office-365-9df6d10c-7281-4671-8666-6ca8e339b628Office on your Android tablethttps://products.office.com/en-us/mobile/office-android-tabletOffice Mobile for Android phoneshttps://support.office.com/en-US/article/Office-Mobile-for-Android-phones-ee598133-59d1-43c3-b47c-aac3f2d9a605


https://support.office.com/en-US/article/Office-Mobile-for-Android-phones-ee598133-59d1-43c3-b47c-aac3f2d9a605

https://support.office.com/en-US/article/Office-Mobile-for-Android-phones-ee598133-59d1-43c3-b47c-aac3f2d9a605

https://products.office.com/en-us/mobile/office-android-tablet

https://support.office.com/en-US/article/Install-and-set-up-Office-on-an-iPhone-or-iPad-with-Office-365-9df6d10c-7281-4671-8666-6ca8e339b628

https://support.office.com/en-US/article/Install-and-set-up-Office-on-an-iPhone-or-iPad-with-Office-365-9df6d10c-7281-4671-8666-6ca8e339b628

https://support.office.com/en-US/article/use-word-mobile-for-windows-phone-3fe718ee-e8a6-40b0-8420-b3520c25c411

https://support.office.com/en-US/article/use-word-mobile-for-windows-phone-3fe718ee-e8a6-40b0-8420-b3520c25c411


For more informationFor more great productivity guidance, visit…http://microsoft.com/ITShowcase/Productivity Microsoft IT ShowcaseFor more information about Microsoft products or services, call the Microsoft Sales Information Center at (800) 426-9400. In Canada, call the Microsoft Canada Order Centre at (800) 933-4750. Outside the 50 United States and Canada, please contact your local Microsoft subsidiary. To access information via the web, go to:http://www.microsoft.com© 2015 Microsoft Corporation. All rights reserved. Microsoft and Windows are either registered trademarks or trademarks of Microsoft Corporation in the United States and/or other countries. The names of actual companies and products mentioned herein may be the trademarks of their respective owners. This document is for informational purposes only. MICROSOFT MAKES NO WARRANTIES, EXPRESS OR IMPLIED, IN THIS SUMMARY.


http://www.microsoft.com/

http://microsoft.com/ITShowcase/Productivity

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5895 Get Started With Word 2016 WSG