3151-CHG_ITSCN Ver 2.0

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    SPWR ITChange Notice (IT-SCN)

    System Oracle Apps UAT

    Date 30-Mar-11

    Project/Helpdesk Name Setup for LOCKBOX

    Project/Helpdesk Number CHG0003151

    Project/Helpdesk Requestor(s) Ana Marie MolanoIT Engineer(s) made changes in DEV Ram Parepalli

    IT Engineer(s) made changes in UAT/PROD RameshTester(s) Ana Marie MolanoEmail CN To/Cc SPWR.FINANCE, Evan Popaduke

    Deployment environment PRODUCTION

    Request(s) / Issue(s)

    Setup Lockbox functionality for Receipts data which will be uploaded from text file.

    High Level Summary of Change

    Business wants to upload the Receipt Information in the form of a text/flat file to Oracle and forsuch uploaded Receipt Information, Receipt is to be created and applied against the relevantInvoice.

    1. Receipt Application to Invoices is done automatically.2. Need to upload Unapplied Receipts also.

    Description/Reason of ChangeVersion Control information for Source Files (Code, Documents, Configuration Files etc).

    S#

    Version Control SystemName

    Environment / Source Filename with path

    Executable/ Unix Script/Library/ GUI/Jar/ Document/Configuration File Name

    Ver#

    1

    \\fsspsv01.sunpowercorp.com\SP-SCMAttachments\3151-CHG_AR_Lockbox_Setup\3151-CHG_ITSCN Ver 2.0

    2

    3

    (Note: 1. Add rows as required for the number of files.

    Special Instruction(s)

    Version Control information for Database Object creation scripts.

    S# Version ControlSystem Name

    Environment /Source File namewith path

    DatabaseObject Name

    Ver# DatabaseObjectType

    Server |Database | User

    (Note: 1. Add rows as required for the number of files.

    Special Instruction(s) Below setup need to perform in UAT/PROD

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    Setup Changes at High Level

    DBAStep-9 Place the Control File in AR Top.Step-10 Create Directory Path

    /prod_local/PROD/inst/apps/PROD_erpdca02/logs/appl/conc/inbound/Lockbox

    SYSADMINStep-1 Create Sub-Menu for Lock Box FunctionsStep-2 Addition of function in Sub-Menu SPWR_AR_CASH APPLICATION_USERStep-3 Addition of function in Standard Menu AR_NAVIGATE_GUIStep-4 Include AR_RECEIPTS_LBOX_GUI Menu in SPNA/SPEB AR Super User ResponsibilitiesStep-5 Setup Profile OptionsStep-6 Remove Auto cash Rule Set from Receivables/System OptionsStep-7 Setup LockboxStep-8 Modification in Transmission Format

    Step-1

    Create a Sub-Menu for Lockbox FunctionsNavigation: System Administrator > Application > Menu

    Seq Prompt Function Description

    10TransmissionHistory

    Lockbox TransmissionHistory

    View Transmission History

    20Maintain

    TransmissionData

    Maintain LockboxTransmission Data

    Maintain LockboxTransmission Data

    30 Lock BoxSubmit LockboxProcessing

    Submit LockboxProcessing

    40 File Upload SPWR File Upload Page SPWR File Upload Page

    Step-2

    Attach Sub-Menu SPWR_LOCK_BOX to SPWR_AR_CASH APPLICATION_USER

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    Step-3Query AR_NAVIGATE_GUI

    Scroll Down.

    Seq Prompt Function Description

    60FileUpload SPWR File Upload Page SPWR File Upload Page

    Step-4

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    Include Lockbox Menu for SPNA/SPEB AR Super User ResponsibilitiesNavigation: System Administrator > Security > Responsibility > Define

    Take out the Menu AR_RECEIPTS_LBOX_GUI from Menu Exclusions.RESPONSIBILITY NAME ACTION ITEM

    SPNA AR Super User Take out the Menu AR_RECEIPTS_LBOX_GUI fromMenu Exclusions.

    SPEB AR Super User Take out the Menu AR_RECEIPTS_LBOX_GUI fromMenu Exclusions.

    Step-5Set the Profile Option SPWR Uploaded File Absolute Directory Path at ResponsibilityLevel for all the ResponsibilitiesNavigation: System Administrator > Profile > SystemExample: SPNA AR CASH APPLICATION USER

    Provide Data file Path at Responsibility Level as/prod_local/PROD/inst/apps/PROD_erpdca02/logs/appl/conc/inbound/Lockbox

    RESPONSIBILITYNAME

    PROFILE OPTION PATH NAME

    SPNA AR CASHAPPLICATION USER

    SPWR Uploaded FileAbsolute Directory Path

    /prod_local/PROD/inst/apps/PROD_erpdca02/logs/appl/

    conc/inbound/LockboxSPEB AR CASHAPPLICATION USER

    SPWR Uploaded FileAbsolute Directory Path

    /prod_local/PROD/inst/apps/PROD_erpdca02/logs/appl/

    conc/inbound/LockboxSPNA AR Super User SPWR Uploaded File

    Absolute Directory Path/prod_local/PROD/inst/apps/PROD_erpdca02/logs/appl/

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    conc/inbound/Lockbox

    SPEB AR Super User SPWR Uploaded FileAbsolute Directory Path

    /prod_local/PROD/inst/apps/PROD_erpdca02/logs/appl/conc/inbound/Lockbox

    Step-6

    Remove Auto cash Rule Set in System OptionsNavigation > System > System Options

    Query Name > SPWR US CORPORATE

    Select Operating Unit SunPower North America, LLC

    Click on Miscellaneous Tab

    Set Auto Cash Rule Set to Blank

    Save the Setup.

    Click on Accounting TabSelect the Operating Unit to SunPower Corporation, Systems

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    Click on Miscellaneous Tab

    Set Auto Cash Rule Set to Blank

    Step-7Setup LOCKBOXNavigation: Receivables Manager > Setup > Receipts > LockBoxes

    Operating Unit SunPower North America, LLCNumber BOFA - 1233809538Batch Source SPNA

    Bank OriginationNumber 1233809538

    Click on Receipts Tab

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    Batch Size 100GL Date Source Constant DateExchange Rate Type CorporateReceipt Method SPNA-ManualMatch Receipts By Transaction NumberMatch on CorrespondingDate Never

    Click on Transactions Tab

    Enable Post Partial Account as Unapplied CheckboxSave the Lockbox Setup.

    Setup Lockbox for SPEB

    Operating UnitSunPower Corporation,Systems

    Number BOFA 1233809538

    Batch Source SPEB

    Bank Origination Number 1233809538

    Click on Receipts Tab

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    Batch Size 100GL Date Source Constant DateExchange Rate Type CorporateReceipt Method SPEB -ManualMatch Receipts By Transaction NumberMatch on CorrespondingDate Never

    Click on Transactions Tab

    Disable Post Partial Account as Unapplied Checkbox

    Save the Lockbox Setup.

    Step-8 : Modification in the Transmission Format

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    Click on Overflow Payment

    Change the Format Amount to No

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    Save and close the window.

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    Change the Format Amount to No

    Step-9 (DBA)

    Place the Control File in AR Top.

    Place the attached Control File in AR Top.

    File to be placed in AR Top

    SPWRLOCKBOX.ctl

    Step-10

    Create Directory Path (By DBA)

    /prod_local/PROD/inst/apps/PROD_erpdca02/logs/appl/conc/inbound/Lockbox

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