21ST Century Community Learning Centers

Before- and After-School Summer Expansion Grant

(21st CCLC Summer Expansion)

Technical Assistance WebinarMarch 25, 2011

Michigan Department of Education

Office of Early Childhood Education

and Family Services

Introduction

• Supported through Michigan Legislature

• $3 Million Temporary Assistance for Needy Families (TANF)

• Interagency Agreement between Michigan Department of Human Services/Children’s Trust Fund and Michigan Department of Education

• Pilot Summer Expansion from June 6, 2011-September 2, 2011.

The Website

www.michigan.gov/21stcclc

• Academic Enrichment– Expansion of last year’s summer

academic programming – Using hands-on, active learning model

• Tutorial Services– Reading– Mathematics

21st CCLC Summer Expansion Objectives

21st CCLC Summer Expansion Objectives

• Additional Services – youth development activities – drug and violence prevention programs– counseling programs – personal safety – internet safety – art and music – nutrition – recreation programs – technology and vocational education programs – character education programs

21st CCLC Summer Expansion Objectives

• Families Services – literacy – household budgeting programs – GED completion assistance – career guidance and related

educational development

Eligible Applicants

• Current 21st CCLC grantees• Funds may be used only for students

entering grades K-9• Sites must have current license• Maximum of five sites per application

– Use current 21st CCLC project number

Funding Range

• Maximum grant award $45,000 per site

• Maximum of five sites per application

Application Review Process

• Grant reviewers needed – Reader Session, April 25• Scored according to rubrics• Maximum score 100 points• Individual review

– inter-rater reliability– team consensus

• Rank order according to score• Additional factors may apply

– evidence of previous successful grant performance

– non-duplication of service/supplement vs. supplant– geographical distribution

Cover of Application

• Identify applicant organization

• Complete all requested information

• List the sites to be expanded– Group by current 21st CCLC project

number

• Original signature of applicant’s authorized official in blue ink on original application

Assurances

• Original signature in blue ink on original

• Affirms that applicant will comply with all requirements

• Binding contract

Project Abstract

• 5 points

• Rubric page 8

• Used to provide brief information about the project

• Often copied to represent the project to the public

• Use 3rd person

• Do NOT say “see attached”

Narrative Proposal

• Narrative Proposal = 85 points – Narrative Summary – 50 points

– Project Plan - 20 points

– Facility Description - 5 points

– Program Personnel - 10 points

• “Heart of the Proposal”

• Narrative summary (2 pages per site, maximum of 10)

• Project Plan sheets (as many as needed)

• Complete, thorough plan, including a minimum of four (4) items of the goals listed on page 12

Narrative Summary

• 50 points

• Rubrics on pages 9-11

• Four Sections

– Expansion

– Description of Services

– Parent Involvement and Family Function

– Community Collaboration

Narrative Summary

• Expansion– Add students– Add hours and/or days and/or weeks– Add services

Narrative Summary

• Description of Services– Academic enrichment– Youth development, drug and violence

prevention, pregnancy prevention, character education and counseling

– Recreation, sports, art, music and technology

– Number of students, hours of operation, unique features and operational information

Narrative Summary

• Parent Involvement and Family Function– Describes opportunities and services to

families to meet the needs for the community

– Describes parent involvement including planning, implementation, program evaluation, and on-going policy and advisory roles

Narrative Summary

• Community Collaboration

– Describe services to community supports and links

– Describe community involvement including planning, implementation, program evaluation, and on-going policy and advisory roles

Project Plan

• 20 points

• Rubric on page 12

• Complete Part C, page 3

• Goals– Minimum of four (4)

Goals• Required to target and evaluate at least 4 of the

identified goals:– Reduction in juvenile violence and gang related

activities– Reduction in aggressive behavior and bullying– Increase in academic achievement– Improved summer attendance and reduced dropout

rates from summer program– Increase drug and alcohol prevention awareness– Increase abstinence-based pregnancy prevention– Increase development of new skills and interests

Goals• Required to target and evaluate at least 4 of the

identified goals, cont.:– Increase positive behavioral changes in school and the

community– Increase safety awareness– Provide first aid and health education– Increase nutritional awareness– Provide job skills– Increase leadership skills– Provide parental involvement and improved family

functioning– Increase preparedness for self sufficiency– Provide community collaboration and links to other

community supports

Facility Plan

• 5 points

• Rubric on page 13 of instructions

• Complete Part D, page 4

• P.A. 116 - licensing

http://www.michigan.gov/dhslicensing

• Must include copy of current license

• Sites appropriate for activities

Program Personnel

• 10 points

• Rubric on page 14 of instructions

• Compliance with Child Day Care Licensing Rules

Budget

• 10 points • Rubric on page 17 of instructions• Funding period: June 6, 2011 –

September 2, 2011• Three parts: summary, detail, and

narrative• Appropriate, cost-effective,

expenditures for planned expansion• Maximum request $45,000/site

Budget

• Administration capped at 10% of request – Total of lines 230, 240, 250, 260 and 280, plus

indirect costs – does not include rent of a facility not owned by

applicant or partners

• Faith Based, Community Organizations – may not charge directly for administrative costs – Do not use lines 230, 240, 250, 260– use 10% maximum for indirect costs if no negotiated

indirect rate

• Use line 280 for evaluation only– does not count in 10% administration cap

Budget

• Use negotiated indirect rate, if available

• Signatures in blue ink on original application

• Allowed/not allowed

Monitoring Responsibilities and Performance Reporting

• On-site Monitoring

• Statewide Evaluation– MSU Instruments– EZreports

• Local Evaluation– Program quality– Specific targets/goals– Qualitative and quantitative– Staff evaluation, student and parent satisfaction,

curriculum and environment evaluation

Evaluation Overview• MSU will conduct the state evaluation

– Provide end-of-grant statewide report– To do so, MSU needs to summarize data across

grantees on the selected goals– Some goals are easier to measure than others

• These points about evaluation cover only summer program for students enrolled as part of the expansion:– If new services/hours, MSU will use EZreports to identify

students participating in those services or at those hours– If new population (e.g., new grade), MSU will use

EZreports to identify students meeting the population definition

Evaluation Overview, Cont.

• Local evaluator is required: Primary function is to assist in meeting data collection goals and ensuring data quality

• Next two slides show easiest way to collect data for each goal within current processes

• Grantees are not required to follow these suggestions, but it would be easiest under the short timeline

Goal

Suggested Evaluation

MethodExtra Effort Required by

Grantees

Improved summer attendance and reduced dropout rates from summer program

EZreports• Nothing except add

activities into EZreports and take attendance as usual

Provide first aid/health education

Provide parental involvement and improved family functioning

Increase abstinence-based pregnancy prevention

Increase drug and alcohol prevention awareness

Student survey

• Conference call with MSU with grantees around each goal to identify common items for brief survey.

• Copy and administer survey at end of summer program (anonymous, not sent by MSU)

• Send completed surveys to MSU.

Increase development of new skills and interests

Increase positive behavioral changes in school and the community

Increase safety awareness

Increase nutritional awareness

Increase leadership skills

Provide job skills

Increase preparedness for self-sufficiency

GoalSuggested

Evaluation MethodExtra Effort Required by

Grantees

Increase academic achievement

Measure of academic achievement; recommended only if already in place

• Identify academic achievement measure

• Administer to each student at beginning and end of summer program

• Document scores• Send to MSU

Provide community collaboration and links to other community supports

Project Director survey

• MSU administers brief online survey to Project Directors

Reduction in juvenile violence and gang related activities

Not recommendedReduction in aggressive behavior and bullying

Checklist and Packaging

• Include original application, with signatures in blue ink, and 4 copies, for a total of five

• Attach checklist to the top of the original application

• Do not attach supplementary materials

• Do not use special binding

Mailing Directions

• Delivery by agent only• MUST BE Received at MDE by

5 PM, April 13, 2011!!!!• Fax-back confirmation

– If not received by April 14 – CALL US!

– 517-241-4290 – Amanda’s direct line

Important Dates

• Due Date – April 13

• Reader Session – April 25

• Anticipated Grant Announcement Date – May 27

• Orientation Meeting – June 3

• Program Start – June 6

Questions?

Pat Hennessey hennesseyp1@michigan.gov Amanda Stoel stoela@michigan.govJohn Taylor taylorj8@michigan.gov

Lorraine Thoreson thoresonl@michigan.gov

517-373-8483