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2016 House Staff Orientation Schedule of Events Friday, June 24 Monday, June 27 Tuesday, June 28

2016 House Staff Orientation Schedule of Events Main Orientation... · 2016 House Staff Orientation Schedule of Events ... It is considered unprofessional behavior to leave a

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2016 House Staff Orientation

Schedule of Events

Friday, June 24 Monday, June 27 Tuesday, June 28

2016 House Staff Orientation 1

Welcome!

Please note:

• Attendance is being monitored. To receive your orientation bonus, you must participate in all Orientation activities (except the Welcome Picnic or anything noted in this schedule as applying only to certain house staff). At Registration the first day, you will get a personalized attendance badge. Don’t lose your attendance badge and don’t forget to bring it with you each day! It is considered unprofessional behavior to leave a session in progress.

• Remember to Bring to Orientation the following items: o Particulate Respirator Approval Form (in packet mailed to you or here:

https://www4.vanderbilt.edu/safety/respirator/pdf/appendix_3_n95_initial_fit-testing_form.pdf).

o New Employee Information Form (in packet or here: http://hr.vanderbilt.edu/forms/documents/NewEmployeeInfoForm.pdf).

o W-4 (in packet or here: https://hr.mc.vanderbilt.edu/forms/2016W4.pdf). o Identification documents (original and unexpired) for completing your I-9

(https://hr.mc.vanderbilt.edu/i9/documents/I9-Acceptable-Documents.pdf). o Parking Agreement (in packet or here:

http://www.mc.vanderbilt.edu/documents/gme/files/PARKINGagreement.pdf). o State-issued Vehicle Registration (any state) o If your program rotates to the VA, two official IDs for VA Registration (i.e. Driver’s License and

Passport - other options listed here: http://www.mc.vanderbilt.edu/documents/gme/files/PIV%20IDENTIFICATION%20MATRIX.pdf)

• Vanderbilt photo ID card: You must have your official VUMC ID card before you begin your training program. This ID includes library access, meal card, and building access systems. The Card Services Office is located in D-2107 Medical Center North (MCN). (As noted above, it is considered unprofessional behavior to leave a session in progress – even to get your ID badge made – and attendance is being monitored.)

Card Services Office Hours: Monday ǀ 8:30am-10:15am and 2:00pm-4:30pm Tuesday through Friday ǀ 8:30am-1:00pm and 2:00pm-4:30pm

• Orientation attire is business casual, but be sure to wear comfortable shoes.

• Male house staff should be clean shaven (morning of or right before) for respirator fitting.

• Nursing mothers: A Staff Lactation room which contains three private booths is in room 10600DA Critical Care Tower. The Critical Care Tower is in the main hospital. From Light Hall, go across the courtyard to the hospital elevators. Follow the signs toward the cafeteria, and you will come to the CCT elevators. Take the elevator to the 10th floor. The lactation room is near the CCT 10th floor elevator lobby, near the stairwell.

• Wi-Fi: You can connect to the network ‘vummiv’ with no security settings. This is a public Wi-Fi connection so use care when transmitting sensitive data. After your start date, you will be able to connect to the secured Wi-Fi network ‘vuNet’. If you have any issues connecting to it, the VUMC help desk (615-343-HELP) or your program’s IT department can help you connect to it.

• PCP: To find a primary care physician at Vanderbilt, call 615-936-MYMD.

2016 House Staff Orientation 2

Friday, June 24, 2016 7:00 a.m. – 7:45 a.m. North Lobby Light Hall REGISTRATION & COFFEE Pick up orientation schedule and attendance badge - Attendance Check. Pick up Occupational Health Documents.

7:45 a.m. – 8:30 a.m. 208 Light Hall Welcome Bonnie M. Miller, MD Senior Associate Dean, Health Sciences Education Introductory Remarks Donald W. Brady, MD ACGME/NRMP Designated Institutional Official Senior Associate Dean for GME and Continuing Professional Development 8:30 a.m. – 8:45 a.m. 208 Light Hall House Staff Advisory Council Laura Sartori, MD Co-Chair, House Staff Advisory Council Karan S. Shah, MD Co-Chair, House Staff Advisory Council 8:45 a.m. – 9:15 a.m. 208 Light Hall Residents as Teachers and Learners Rebecca R. Swan, MD Assistant Dean, Graduate Medical Education Program Director, Pediatrics Residency Program 9:15 a.m. – 9:45 a.m. 208 Light Hall Residents as Agents of Change David Leverenz, MD Internal Medicine Chief Resident Eszter Szentirmai, MD Pathology Resident Donald W. Brady, MD 9:45 a.m. – 10:15 a.m. North Lobby Light Hall BREAK

2016 House Staff Orientation 3

Friday, June 24, 2016 (continued)

10:15 a.m. – 11:15 a.m. 208 Light Hall The Health & Wellness Happy Hour

Brad Awalt, MS Manager, Health Plus

Melanie Swift, MD Medical Director, Occupational Health Clinic Associate Professor of Medicine

Jim Kendall, LCSW, CEAP Manager, Work/Life Connections – Employee Assistance Program

Mary Yarbrough, MD, MPH Executive Director, Faculty and Staff Occupational Health and Wellness Associate Professor of Medicine

Lori Rolando, MD, MPH Medical Director, Health Plus Assistant Professor of Medicine

11:15 a.m. – 11:30 a.m. 208 Light Hall Introduction to N95 Respirator Fitting Susan Johnson, MS, MT(ASCP), CSP Assistant Director, Vanderbilt Environmental Health & Safety 11:30 a.m. – 12:00 p.m. North Lobby Light Hall PICK UP BOX LUNCHES

12:00 p.m. – 1:00 p.m. 208 Light Hall LUNCH DISCUSSION

Unconscious Bias

André Churchwell, MD Senior Associate Dean, Diversity Affairs

Arie L. Nettles, PhD Associate Professor of Clinical Pediatrics, Developmental Medicine Director, Office of Inclusion and Health Equity, MCJCHV

René Marois, PhD Chair, Department of Psychology

Kimberly N. Vinson, MD Assistant Dean for Diversity

1:00 p.m. – 1:30 p.m. 208 Light Hall

Stuff You Need to Know Donald W. Brady, MD 1:30 p.m. – 2:30 p.m. 208 Light Hall Benefits Orientation Karen DeFosse Benefits Representative

2016 House Staff Orientation 4

Friday, June 24, 2016 (continued) 2:30 p.m. – 4:30 p.m. 4th Floor, Light Hall Visit the following stations in any order with the exception of Faculty and Staff Health and Wellness which should be ordered as listed below.

Testing and Registration – 4th Floor, Light Hall

Department Room

GME Office Compliance and Attendance Check 407

Faculty and Staff Health and Wellness (note the correct order for this station)

410

• Occupational Health Q & A (if you have questions or a positive PPD history)

• Health & Wellness Screening: Occupational Health Clinic -

Immunizations, TB test; Health Plus - Weight, Height, BMI, and Blood Pressure

• Visit Last: Lab Draw

N95 Respirator Fitting* - last names A-K 415 A-B

*Fasting 15 minutes prior to N95 respirator fitting is required. Staff should be clean-

shaven for proper fitting.

The computer lab (305 BB, 3rd floor Light Hall) is available during registration stations today from 2:30.p.m.-4:30p.m. in case you have online training modules to complete, employment-

related documents to print or e-mails to send.

4:30 p.m. – 6:30 p.m. Magnolia Lawn (across 21st Ave on Peabody Campus) Welcome Picnic – bring your family/significant other. Parking available in Lot 77 off 18th Ave, or you can walk over from the Medical Center via the Edgehill Avenue sky bridge.

2016 House Staff Orientation 5

Monday, June 27, 2016

7:15 a.m. – 8:00 a.m. North Lobby Light Hall COFFEE in North Lobby & ATTENDANCE CHECK at entrance to 208 Light Hall 8:00 a.m. – 8:30 a.m. 208 Light Hall Professional Responsibility Donald W. Brady, MD 8:30 a.m. – 11:00 a.m. 208 Light Hall

Patient Safety, Medical/Legal Liability and You: Introduction to Risk Management at Vanderbilt

Sandy Bledsoe, RN, BSN, ARM, CPHRM Department Head, Risk & Insurance Management

Christie Schenk, RN CPHRM, CPPS Assistant Director, Clinical Risk Management Risk and Insurance Management

Bryan Harris, MD Assistant Professor of Medicine

Alfredo M. Sergio, JD Associate General Counsel, Office of Legal Affairs

Gerald Hickson, MD Senior Vice President of Quality, Safety & Risk Prevention Joseph C. Ross Chair in Medical Education and Administration Director, Clinical Risk and Loss Prevention

Reid C. Thompson, MD Chair, Department of Neurological Surgery

Julia C. Morris, JD Deputy General Counsel, Office of Legal Affairs

11:00 a.m. – 11:30 a.m. North Lobby Light Hall BREAK 11:30 a.m. – 12:00 p.m. 208 Light Hall

Protecting Yourself and Your Patients Bryan Harris, MD from Healthcare-Associated Infections Assistant Professor of Medicine

2016 House Staff Orientation 6

Monday, June 27, 2016 (continued) 12:00 p.m. – 1:00 p.m. Light Hall North Lobby

LUNCH 12:15 p.m. – 1:00 p.m. 208 Light Hall International House Staff Q and A Tracy Schauff

(International house staff only) Senior Attorney, Fragomen Worldwide 1:00 p.m. – 1:45 p.m. 208 Light Hall Documentation – Standards and Principles James Mathis, JD, CHC, CHP

Compliance – Fraud, Waste, and Abuse Chief Compliance Officer

Kelly Sponsler, MD Assistant Professor of Medicine Lead Physician Advisor, Clinical Documentation and Coding Excellence

1:45 p.m. – 4:00 p.m. 4th Floor, Light Hall and Veterans Affairs Hospital

Registration –4th Floor, Light Hall and Veterans Affairs Hospital

Department Room

I-9/E-Verify

410

Payroll (W-4 and New Hire Information Form)

International Tax – For International House Staff

GME White Coat Distribution – For Residents Only (NOTE: Anesthesiology Residents will get white coats from your program)

Attendance Check At Exit of 410

N95 Respirator Fitting* - last names L-Z (NOTE: this station will open at 2pm) 415 A-B

Parking Registration 415 C-D

TB Skin Test Reading 419 A-B

*Fasting 15 minutes prior to N95 respirator fitting is required. Staff should be clean-shaven for proper fitting.

VA Check-In, Fingerprinting, and Photo for ID VA Room F206, 2nd floor of Acre Building

For INTERNAL MEDICINE residents. Appointments between 2:00 p.m. and 5:00 p.m. assigned by email before Orientation. Bring 2 official IDs with full legal name (i.e. Driver’s License and Passport - other options listed here: http://www.mc.vanderbilt.edu/documents/gme/files/PIV%20IDENTIFICATION%20MATRIX.pdf).

2016 House Staff Orientation 7

Tuesday, June 28, 2016 Inpatient and Outpatient Systems Training Light Hall or Oxford House Sessions were assigned to house staff by email before Orientation. Sessions will last approximately two hours, between 8am and 5:30pm. VA Check-In, Fingerprinting, and Photo for ID VA Room F206, 2nd floor of Acre Building For all house staff rotating to the VA, unless completed on Monday. Appointments between 9:30 a.m. and 4:00 p.m. assigned by email before Orientation. Bring 2 official IDs with full legal name (i.e. Driver’s License and Passport - other options listed here: http://www.mc.vanderbilt.edu/documents/gme/files/PIV%20IDENTIFICATION%20MATRIX.pdf). 9:45a.m. – 3:30 p.m. 3rd Floor Light Hall Breezeway Exhibits marked “Action Station” are required; all other exhibits are informational/optional. No food provided. Nearby options for purchasing lunch include Courtyard Café in The Vanderbilt Clinic, the food court in Children’s Hospital (Subway, Taco Bell, Pizza Hut, etc.), and Au Bon Pain across the courtyard from Light Hall.

Hospital and Department Exhibits - Breezeway on 3rd Floor, Light Hall

Bookstore Nashville Academy of Medicine

Center for Health Information Services (Medical Records) – Action Station

Rehabilitation Services

GME Attendance Check – Action Station Tennessee Donor Services

Health Plus TN Rural Partnership

House Staff Alliance Vanderbilt Recreation and Wellness Center

HR Benefits Vanderbilt Home Care – Action Station

LGBTI Health Program Voluntary Long Term Disability Insurance Program

Linen Services (Get scrub machine codes) – Action Station

2016 House Staff Orientation 8

Wednesday and Thursday, June 29 and 30, 2016 Departmental Orientations – Check with your department for details. White coat distribution for Fellows and pager assignments will take place at the departmental orientation.

As you begin your training at Vanderbilt, the GME staff would like to extend our warmest congratulations and welcome to you. We look

forward to working with our new house officers!

You may contact us at [email protected] or 615-322-4916.