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EXPO: May 31-June 3, 2016
2016 EXHIBITOR PROSPECTUS
www.nafsa.org/denver
Network with International Educators • Reach Key Decision Makers • Explore Branding Opportunities
2 www.nafsa.org/ac16exhibiting
For the first time in the association’s history, NAFSA counts more than 10,000 professionals among its membership. Factor in the expected additional attendees from over 100 countries, and you can see why NAFSA 2016 is the place to be for your organization.
Showcase your programs, products, and services to a global audience – all in one place. NAFSA 2016 attendees advance, inform, and determine the international education economy.
Offer breakthrough solutions and forge new partnerships among a fast-growing group of professionals at the largest international education event in the world! International educators serve nearly 3 million students and scholars worldwide and provide assistance with everything needed to study, live, volunteer, work, teach, and research abroad.
At the NAFSA Annual Conference & Expo you will do more than exhibit.
You will:
• Discover emerging trends in student mobility
• Establish new partnerships
• Participate in networking opportunities
• Identify global marketplace needs
We are here to answer your questions and help you determine if the NAFSA Expo is the right fit for the audience you are trying to reach. Contact Joanne Kuriyan, exhibits director, at +1.202.737.3699, ext. 2541, or e-mail [email protected].
10,000+ and Climbing
Exhibit at the must-attend international education expo of the year!
Advance your organization to new heights at NAFSA 2016.
Did You Know? NAFSA members represent over 3,500 institutions worldwide.
3www.nafsa.org/ac16exhibiting
Connect and Engage with International Education Leaders
Key influencers in purchasing decisions will be here including: university presidents; chancellors; provosts; deans; faculty; senior international officers; directors of international and education abroad offices and programs; international student advisers, leaders of international organizations; government representatives; administrators; admissions and recruitment officers; and researchers of internationalization.
Business happens at the NAFSA Conference. Meet, connect, and engage with the right people from around the world. Construct strategic partnerships and achieve lasting awareness for your organization – all in one week. Leverage the NAFSA Annual Conference & Expo to:
Elevate your organization’s profile. Generate business opportunities with current and prospective partners. Showcase current products, services, and programs. Launch new products, services, and programs. Establish your institution or organization.
NAFSA welcomes exhibitors who support our mission and offer products, programs, and services that advance international education.
Products, Programs, and Services Featured at this High-Visibility Marketing Event:
• Credential Evaluation/Translation
• Education/Internship/Work Abroad
• E-Learning
• Embassies and Government Agencies
• English as a Second Language
• Financial Services
• Foreign Language Schools
• Immigration Law, Visa, or Tax Services
• Information Technology/SEVIS
• Insurance or Medical Assistance Companies
• Intercultural Publications or Programs
• International (Non-U.S.) Student Recruitment
• Marketing Products/Campus Merchandise
• Non-U.S. College, University, or Country Consort
• Publishers
• Research/Consulting
• Security Risk Management
• Service Learning and Volunteering Abroad
• Student Housing/Furnishings
• Student Recruitment to the United States
• Telecommunications
• Testing Services
• Travel/Tourism
• U.S. College, University, or Consortium/State or Regional System
• Work, Internship, and Volunteering Abroad (WIVA)
4 www.nafsa.org/ac16exhibiting
The Numbers Add Up
Nearly half of the attendees are experienced and senior-level international education professionals averaging 10 or more years in the field.*
*Source NAFSA 2014 Annual Conference & Expo Survey
Participants’ top responsibilities cover a broad spectrum of international higher education.
Student and scholar advising
Institutional exchange agreements
Program service/development
Student recruitment/retention
Marketing and internationalization strategies
Immigration/regulatory practice
Admissions/credential evaluation/placement
Internationalizing the curriculumAttendees on average spend more than 50% of their conference time at the Expo Hall.*
94%94% of exhibitors say they will exhibit at the Expo again!
Non-U.S. participants by world region
64%
Europe 41%
Asia and the Pacific 32%
Middle East 1%Africa 1%
Latin America 15%
North America 10%
5www.nafsa.org/ac16exhibiting
Facts and Figures
What’s Included:
• A listing in the Exhibitor Information section of the NAFSA 2016 Annual Conference program (provided contract and payment are submitted by January 11, 2016) including organization’s name, booth number, URL, and description.
• A listing on the interactive Expo Hall map available at www.nafsa.org/denver, including exhibiting organization’s name, booth number, logo, and description.
• Two complimentary, nontransferable conference registrations (approx. value at up to $1,800) per 10 ft. x 10 ft. booth purchased.
• The opportunity for an expanded listing of your organization through the purchase of display ads.
• An exhibitor lounge with complimentary refreshments during show hours.
• A complimentary preregistered attendee mailing list.
• A complimentary directory listing on the NAFSA International Education Marketplace website.
• A 2016 “I’m Exhibiting” button to use in your marketing and social media efforts.
To reserve exhibit space, complete the online booking process at www.nafsa.org/ac16exhibiting and submit by January 11, 2016, with payment.
Organizations that request exhibit space after January 11, 2016, are required to submit full payment and will be accommodated as long as space is available.
For more information about the NAFSA Expo, contact Joanne Kuriyan, exhibits director, at +1.202.737.3699, ext. 2541, or e-mail [email protected]
Booth Specifications
• Minimum booth size: 10 ft. deep x 10 ft. wide.
• All 10 ft. x 10 ft. booths include 8 ft. high backdrop drape and 3 ft. high side drape, identification sign with organization name and booth number, and carpet.
• Island and peninsula booth space can be configured to exhibitor requirements. The cost is calculated based on total square footage of reserved space and the category of booths selected.
Important Deadlines for Exhibiting at NAFSA 2016 in Denver
In order for NAFSA to provide all our exhibitors with personal customer care, we are pleased to begin booking contracts for exhibit space on April 14, 2015 starting with our Global
Partnership Program (GPP) Advisers. Review the table below for the full 2016 exhibitor sales schedule.
NAFSA 2016 Exhibitor Sales Schedule
Sales before September 1, 2015
April14, 2015GPP Adviser sales open
20% payment due at signing*
May 4, 2015 GPP Advocate sales open
20% payment due at signing*
May 26, 2015GPP Associate sales open
20% payment due at signing*
June 30, 2015GPP early cancellation deadline
20% payment due to avoid cancellation
July 13, 2015Sales Open to General Public
20% due at signing*
August 31, 2015Progress payment due
Additional 30% payment due (50% total payment required by this date)
Sales from September 1, 2015 through January 11, 2015
September 1, 2015NAFSA 2016 price increase
50% payment due at signing*
January 11, 2016Full payment due
Final payment due – Contracts Paid in Full
Sales after January 11, 2015
January 12, 2016Full payment due at signing
100% payment due at signing*
Notes: *Payment due at signing with credit card payment or payable within 30 days if invoiced.
NAFSA 2016 Exhibit Booth PricingBook your exhibit space before September 1, 2015 to take advantage of reduced pricing.
Booth Category (per 10 ft. X 10 ft.)
Pricing (Beginning 4-14-2015)
Pricing (Beginning 9-1-2015)
Premium** $7,675 $7,900
Corner $6,415 $6,600
Aisle $5,125 $5,275
Shared Booth / Subletting Fee $900 $900
Note: **Premium booths are indicated with a ‘P’ on the Expo Hall floor plan at http://www.nafsa.org/ac16exhibiting. Hanging signs are permitted over island and peninsula booths only. All hanging signs must be approved by show management. For details, see online Exhibit Space Application & Contract.
6 www.nafsa.org/ac16exhibiting
Dedicated EXPO Hall Hours!
Dedicated EXPO HALL HOURS!
June 2, 10:30 a.m.-2:00 p.m. No sessions scheduled during this time.
EXPO HALL HOURS:
Tuesday: 8:30 a.m.-3:30 p.m. Wednesday –Thursday: 8:30 a.m.-5:00 p.m. Friday: 8:30 a.m.-11:15 a.m.
Special Drawing!
Organizations that submit their 2016 Exhibit Space Application & Contract with 50 percent deposit by December 15, 2015 will be entered into a drawing to win four nights free hotel accommodations in Denver, Colorado during the conference. The winner will be notified in February 2016.
To reserve exhibit space, complete the online booking process available at www.nafsa.org/ac16exhibiting and submit by January 11, 2016, with a deposit or full payment. Booths are assigned on a first-come, first- served basis and based on date that the booth request and deposit are received.
For more information about the NAFSA Expo, contact Joanne Kuriyan, exhibits director, at +1.202.737.3699, ext. 2541, or e-mail [email protected]
“NAFSA’s Annual Conference & Expo provides a unique opportunity to network and exchange ideas with universities, professional agencies, and officials representing countries from around the world.”
Gary Bergman, President, CollegeStudyUS
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7www.nafsa.org/ac16exhibiting
Earn Peak Performance From Your Investment – The NAFSA Global Partnership Program
Join the NAFSA Global Partnership Program (GPP) today for prime booth location in Denver and additional opportunities that place your organization first and generate higher return on investment. Receive exclusive discounting on exhibit space, advertising, and more. NAFSA members appreciate Global Partners’ commitment to international education—raising interest in your products and services.
Learn more about the Global Partnership Program at www.nafsa.org/gpp or contact Kyle Contrata, assistant director of organizational advancement, at +1.202.737.3699, ext. 2540, or e-mail [email protected].
Global Partner Sessions
Share your knowledge and expertise with conference attendees and help build and enhance international education opportunities for students and scholars. Either 60 or 75 minutes in length, each session accommodates up to 150 conference participants.
• Global Adviser—$2,400
• Global Advocate—$3,600
• Global Associate—$4,500
For more information about Global Partner sessions, contact Kyle Contrata at +1.202.737.3699, ext. 2540.
The Pinnacle of Success
8 www.nafsa.org/ac16exhibiting
See You in Denver!
Advance Partnerships and Strategic Collaborations
This is why the world of international education comes to NAFSA. Will you be there?
The NAFSA Annual Conference & Expo is the one event each year you can’t afford to miss.
Right of Refusal of Exhibitors: NAFSA reserves the right to refuse to rent exhibit space to any applicant whose product or service is not consistent with NAFSA’s charitable and educational mission and/or is deemed to be contrary to the best interests of international education. Similarly, NAFSA reserves the right to reject a potential sponsor or Global Partner for any reason including, but not limited to, a mission that is not consistent with NAFSA’s mission or business practices. NAFSA reserves the right to accept only sponsors or Global Partners of its choosing.
Disavowal of Endorsement: NAFSA’s acceptance of a contract with a potential exhibitor, sponsor, or Global Partner is not, and should not be construed as an endorsement by NAFSA of the exhibitor, sponsor, or Global Partner, or of its programs, products, or services.
View a complete statement on NAFSA’s conference business practices at www.nafsa.org/businesspractices.
Gain early access to Denver now!To reserve exhibit space, contact Joanne Kuriyan, exhibits director, at +1.202.737.3699, ext. 2541, or e-mail [email protected]
To view 2015 conference exhibitors and sponsors, go to www.nafsa.org/ac15exhibitors or www.nafsa.org/ac15sponsors.