2015-16 Academic YearNew Employee Orientation

Graduate and Teaching Assistants

Orientation Agenda• Welcome and Introductions• General Information

– Employment information– Payroll Information– Time and Leave reporting information– Policies and other important information

• Benefits Information – Benefits Introduction and signing of deadline worksheet– Review of benefits programs, eligibility requirements, and cost– Benefits Q&A

• Electronic benefits enrollment

Email & Net ID• Net ID is used for GoogleApps (email,

calendar, etc.), log in on campus computer stations, D2L, Wings, and more

• Activate Net ID and Email by visiting www.uwlax.edu/password

• Eagle Help Desk Support 785-8774 or helpdesk@uwlax.edu

My UW System (HR) portal

• Use for earnings statements, address changes, annual tax statements, HR and benefits info, and more!

• Go to www.uwlax.edu and click on the UW-L Quicklinks

Earnings Statements• Pay Period Begin/ End Dates

& Payment Date• Employee ID #• Tax Withholding Allowances

(W-4)• 1- Earnings and Year-

to-Date amounts• 2- Taxes Withheld• 3 & 4- Deductions• 7- Direct Deposit

Pay Information• Graduate Assistants are paid monthly• Pay day is on first of the month

– When the first falls on a weekend or holiday, the pay date is the business day prior to the first

• Academic pay basis employees receive 9 checks per year– One semester appointments receive 4.5 checks

Pay Dates• Pay dates for 2015-2016 Academic year

– October 1, 2015– October 30, 2015– December 1, 2015– January 4, 2016– February 1, 2016– March 1, 2016– April 1, 2016– April 29, 2016– June 1, 2016

Mandatory Reporting Rule

• Executive Order #54

• All University of Wisconsin System employees must immediately report child

abuse or neglect if, in the course of employment, a UWS employee observes an

incident or threat of child abuse or neglect, or learns of an incident or threat of

child abuse or neglect, and the employee has reasonable cause to believe that

child abuse or neglect has occurred or will occur.

• Reports must be made in person or by telephone to the following– UW-La Crosse University Police

• 789-9000 (office)

• 789-9999 (for emergencies only) staffed 24 hrs

• Call 911 if the child is in imminent danger

• More information: http://uwlax.edu/Human-Resources/Executive-Order--54/

Clery Act• The Clery Act requires institutions of higher education receiving federal financial aid to

report specific crime statistics on campus and provide safety and crime information to

members of the campus community.

• The Clery Act requires that the University gather and publish crime data from multiple

sources to ensure that students and others know about potential dangers on campus.

This is important because many crimes, especially sexual assaults are not always

reported to the police.

• UW-La Crosse’s annual security report and policy statement can be found on the UWL

Police department’s website at www.uwlax.edu/police

• The annual report is prepared by the Student Life office using information gathered

from UWL Police, the City of La Crosse Police, UWL Residence Life, and the UWL

Violence prevention officer

FMLA, Worker’s Comp and EAP

• Family Medical Leave Act (FMLA)– Contact: Deanna Kabliska (608) 785-8601

• Worker’s Compensation– If employee has been involved in an accident and/or injured in the course

of employment, they should report the injury to their direct supervisor,

complete the required forms and return them to HR

– Contact: Deanna Kabliska, (608) 785-8601

• Employee Assistance Program (EAP)– Available to all employees and their immediate family members

– Provides 5 free consultations per year

Domestic Partner Benefits

• Coverage for same-sex and opposite sex domestic partners and the domestic partner’s children is available under most plans.

• Two different types of domestic partnerships

– Unregistered

• Available to both same-sex and opposite-sex couples in a domestic partnership.

• This is considered a domestic partnership for employee benefits provided by Chapter 40 of Wisconsin State Statute.

– Registered

• A registered domestic partnership is available only to same-sex couples. A domestic partner registry was created by Chapter 770 of Wisconsin State Statute.

• An employee may enroll a domestic partner in an allowable benefit program and must submit a completed and notarized Affidavit of Domestic Partnership.

• Additional enrollment information and options will be covered in our Benefit Orientation.

Grad Assistant FAQ’s• Do I need to work during break periods (i.e. winter break, spring break, etc.)?

– On holidays during which the university is closed, you do not need to report to work. However, you are contracted to be here during break times on non-holidays. It is up to your supervisor to decide your schedule. They may ask you to work, ask you to make up the missed hours at other times, or just give you the time off.

• What if I can’t come to work because I am sick or need to study?– Again, this is something you need to discuss with your supervisor. As a GA, you are salaried

and have no paid leave to use on those days. He or she may ask you to make up the hours. Excessive missed days could lead to the termination of your assistantship.

• Do I need to do a timesheet?– GA’s are salaried employees so HR does not require timesheets to be submitted. However,

your supervisor may ask you to complete time sheets to track your hours or a weekly or monthly basis.

Questions?