2015 12th Annual Online Learning Consortium Blended ... · At this year’s Blended Learning Conference and Workshop , exhibits will be located in a prime traffic area central to

Exhibit & Sponsorship Prospectus

2015

July 7-8, 2015 Sheraton Denver

Downtown, Denver, CO

12th AnnualOnline Learning Consortium

Blended Learning Conference and Workshop

Contents Welcome ............................................................................................................................................ 3

OLC Conferences for 2015 .............................................................................................................. 4

Key Features of OLC Conferences .................................................................................................. 5

Exhibit Booth Features and Benefits .......................................................................................... 5

Virtual Attendee Option ............................................................................................................... 5

Exhibitor/Sponsor Information Center ...................................................................................... 5

Participation for Exhibitors/Sponsors in OLC Conference Activities ...................................... 5

Exhibiting at the Blended Learning Conference and Workshop ............................................. 6

Who Should Exhibit ...................................................................................................................... 6

Attendee Demographics .............................................................................................................. 6

Exhibit Booth Size and Price ........................................................................................................ 7

Exhibit Booth Features ................................................................................................................. 7

Exhibit Floor Plan ......................................................................................................................... 8

Exhibit Hours* ............................................................................................................................... 8

Sponsorship Opportunities ............................................................................................................. 9

National Sponsorship ................................................................................................................... 9

Exhibitor and Sponsorship Packages ....................................................................................... 10

Additional Information ................................................................................................................... 16

Guidelines for Submitting a Conference Presentation .......................................................... 16

Advertising Opportunities .......................................................................................................... 16

Conference Lodging ................................................................................................................... 17

Thank You ........................................................................................................................................ 18

Exhibitor/Sponsor Registration and Contract ............................................................................. 19

© 2014 | ONLINE LEARNING CONSORTIUM | BLENDED CONFERENCE | EXHIBITOR & SPONSOR PROSPECTUS | Page 2 of 22

Welcome We are honored to invite you to exhibit at the 12th Annual Online Learning Consortium Blended Learning Conference and Workshop, July 7-8, 2015, at the Sheraton Denver Downtown Hotel in Denver, Colorado.

Complete information on this conference may be found at http://onlinelearningconsortium.org/blended.

As an exhibitor and/or sponsor, you will have the ability to reach our conference attendees consistently throughout our conference. At this year’s Blended Learning Conference and Workshop, exhibits will be located in a prime traffic area central to all session rooms, with a social networking center and email lab, café seating, extended networking coffee breaks, Technology Test Kitchen, National Sponsor Demonstration Area, Welcome Reception, and one round-robin style “Discovery Session” all strategically located in the exhibit area to enhance traffic to your booth. This conference also provides vendor showcase sessions, offering sponsors and exhibitors the opportunity to present non-peer reviewed presentations to interested attendees. Each exhibitor and sponsor is provided a detailed profile page on the conference website, which allows you to present your company’s products and services to potential clients before, during and after the conference.

Sponsorship opportunities are offered throughout the conference, including customized sponsorships to fit your company’s particular needs, and are available for those interested in participating in this conference only. The details of these opportunities are defined in this exhibit prospectus. In addition, we provide an additional opportunity for a select few sponsors to participate in all 2015 Online Learning Consortium conferences through our “National” sponsorship program.

Please feel free to contact me at any time with questions you may have regarding participation in the Online Learning Consortium’s conferences. We appreciate your support of the Online Learning Consortium and our conference activities.

Please feel free to contact Christine or Patrick.

Christine Hinkley Conference Director | Online Learning Consortium (781) 583-7531 | [email protected]

Brenda Weiss-Pesta Manager of Sponsorship Sales | Online Learning Consortium (617) 716-1417 | [email protected]


http://onlinelearningconsortium.org/blended

mailto:[email protected]


OLC Conferences for 2015 The Online Learning Consortium offers three conferences for 2015, each unique for its geographic location and content focused on different aspects of online and distance learning:

Attendees choose one or more of our conferences based on their specific areas of interest. The following provides a general guideline of the conferences:

April 22-24

8th Annual Emerging Technologies for Online Learning International Symposium

Where Website

Dallas, Texas Sheraton Dallas Hotel http://www.onlinelearningconsortium.org/et4online

Attendees Exhibitors

Approx. 900 onsite attendees Approx. 1,000 virtual attendees

48 exhibits booths available Sponsorships available

July 7-8

12th Annual OLC Blended Learning Conference and Workshop Where Website

Denver, Colorado Sheraton Denver Downtown Hotel http://www.onlinelearningconsortium.org/blended


Approx. 500 onsite attendees Approx. 700 virtual attendees


October 14-16

21st Annual Online Learning Consortium International Conference

Where Website

Orlando, Florida Walt Disney World Swan and Dolphin Resort http://www.onlinelearningconsortium.org/aln


Approx. 2,000 onsite attendees Approx. 1,600 virtual attendees



Key Features of OLC Conferences Exceptional Opportunities for Client Contact and Brand Recognition through Sponsorships

Online Learning Consortium conferences offer a wide range of sponsorship opportunities, ranging from our National Titanium sponsorship level, providing premium exhibit space and extensive benefits for all OLC conferences in 2015, to Gold through Associate level sponsorships for those interested in sponsoring individual conferences.

Exhibit Booth Features and Benefits

Online Learning Consortium conferences provide premium exhibit booth features, including pipe and draped 8’ deep x 10’ wide booths, electrical connection, ID signs, wireless internet, exhibitor badges, continental breakfasts, special events in the exhibit area, and pre- and post-conference attendee mailing lists for all exhibitors.

Virtual Attendee Option

Each Online Learning Consortium conference contains opportunities for individuals and institutions unable to physically attend the conference to view key sessions of the program virtually. In 2015, all three OLC conferences had a wide-variety of sessions live webcast to an international audience. These webcasts included keynote, plenary, featured, best-in-track, National and Gold sponsor vendor showcase sessions, and a variety of regular presentations representative of each track for a conference. The virtual component of our conferences will again stream live online, with on-demand access available to all onsite and virtual attendees for one (1) year post-conference. Special attention will be paid to integrate the face-to-face events with the virtual events in a way that makes the virtual attendees true participants of the conferences. For 2015, a virtual attendee option of 40+ sessions will be offered as a registration choice for the Blended Learning Conference and Workshop. National and Gold sponsor vendor showcase sessions at the Annual Online Learning Consortium International Conference (Orlando) and the Emerging Technologies for Online Learning International Symposium (Dallas) will be live webcast and recorded for on-demand viewing.

Exhibitor/Sponsor Information Center

All Online Learning Consortium conferences include an Exhibitor/Sponsor Information Center on the conference website, which allow sponsors and exhibitors to expand their reach from the physical location of the exhibit hall to the virtual world.

Participation for Exhibitors/Sponsors in OLC Conference Activities

The Online Learning Consortium prides itself on offering exhibitors and sponsors unparalleled involvement with conference activities. Exhibitors and sponsors are encouraged to participate in and are provided for numerous activities that put them in one-on-one interaction with conference attendees.


Exhibiting at the Blended Learning Conference and Workshop

The Blended Learning Conference and Workshop offers robust onsite attendance and an exciting virtual attendee offering for its more technically-savvy attendees. Workshops will be included for all attendees as part of the regular program and at no additional cost for attendees. We expect the addition of the workshops as well as our exciting location in Denver to draw a significant number of new attendees to this year’s conference.

Who Should Exhibit

We welcome organizations who offer hardware, software, Internet activities, distance and blended learning, educational technology and other products and services of interest to higher education and K-12 faculty, administrators, instructional designers, and trainers, as well as professional development professionals in healthcare, government and workforce training.

Attendee Demographics

The conference brings together individuals interested in research and practical application-based aspects of blended learning. Experts, intermediate, and novice users are welcome to participate in conference activities that will include face-to-face and virtual components. The conference is geared to experienced professionals and interested newcomers to blended learning who hail from a variety of work sectors, including higher education, continuing education, business, government, health care, professional associations, and nonprofit organizations.

Attendance at the 2014 conference located in Denver, CO attracted 558 onsite and 625+ virtual attendees from over 392 institutions, 46 states & territories, and 15 countries representing college level faculty and administrators, instructional technology professionals and instructional designers.

Administrator 25%

Faculty/ Instructor

34%

IT/Instructional Designer

18%

Student 4%

Corporate Vendor

10%

Other 9%

558 onsite and 625+ virtual attendees


Exhibit Booth Size and Price

• Size: 8’ deep x 10’ wide • $1,100 through May 7, 2015 • $1,250 after May 7, 2015

• $400 per additional exhibitor badge (Access to exhibit hall only; no access to sessions)

Exhibit Booth Features

Booth and Amenities Promotion

• 8’ high back wall and 3’ high drape

• 6’ draped table

• Two side chairs

• Electrical connection

• Wastebasket

• Booth area is carpeted

• Wireless Internet Connectivity (hard wired connection extra)

• 2 exhibitor badges

• Continental breakfast each day Welcome reception, social networking center/email lab, coffee breaks, Technology Test Kitchen, networking café and Discovery Sessions in the exhibit hall

• Logo on exhibit hall entrance sign • Logo and 100 word description on the website

and in the mobile app • Logo in the printed Schedule at a Glance • Company logo on the Exhibitor/Sponsor

Information Center page of the conference website, with a link to company’s exhibitor profile page.

• Company name (sponsors) listed as sponsor in final Conference Update to all attendees

• Booth raffle prizes announced on the website and in the special events flyer distributed at conference registration check-in.

• Social Networking contest prized announced on the website and in a special social networking contest flyer distributed at conference registration check-in.

• Complete attendee mailing list for each conference, to include name, title, institution, and mailing address, for those attendees who do not opt-out of providing their contact information to sponsors. o Pre-conference registration lists will be delivered

electronically at the close of Early Bird Registration. o A final registration list will be delivered electronically post-

conference within 2 weeks of the end of the conference. o Please refer to the exhibitor/sponsor contract for

restrictions of use of conference attendee lists.

• The opportunity to submit a presentation to be included in the Vendor Showcase*.

*Presentation slots are guaranteed for National Sponsors; remaining slots available will be assigned as available to sponsors and then exhibitors in order contracts are received.


Exhibit Floor Plan

Exhibit Hours*

Monday July 6

Tuesday July 7

Wednesday July 8

Exhibitor Set-up 2:00pm – 5:00pm

Exhibit Hours 7:45am – 12:00pm 1:00pm – 6:30pm

9:00am – 12:10pm

Exhibitor Dismantle 12:10pm – 2:00pm

*Exhibit floor plan, set-up, exhibit hours, and dismantle times are subject to change. Please check with our Conference Director and on the exhibitor/sponsor page of the website for an updated schedule prior to the conference. Exhibits must remain intact until the end of the exhibit session. Security will be provided for exhibit area during hours that the exhibit hall is closed.


Sponsorship Opportunities This exhibit prospectus covers exhibit and sponsorship opportunities for the Blended Conference and Workshop only. Information on the National sponsorship opportunity, which includes all three Online Learning Consortium conferences, is also included in this prospectus.

Our sponsors are an important part of our conferences. It is important to us that you are satisfied with your sponsorship package and return to us year after year! Customized sponsorships are available for any of our conferences if you would like to adapt one of these packages to better fit your company’s needs. Please contact Christine Hinkley, Conference Director at [email protected] for details on how to customize a plan that works for you!

National Sponsorship

An inclusive sponsorship plan for those interested in fully participating in Online Learning Consortium conferences this year, our National sponsorship program provides the highest level of visibility at all the Online Learning Consortium 2015 conferences.

Why become a National Sponsor?

• Face-to-face interaction with key decision makers at each Online Learning Consortium conference maximizes networking opportunities.

• Gain exposure for your company and products by becoming part of the virtual world. As a National sponsor, you not only get the value of face-to-face interactions with potential clients, but also have the opportunity to reach virtual attendees through your profile page and live webcast vendor showcase sessions.

• Showcase how your products can benefit conference attendees via your sponsor profile page on the conference website.

• Continue discussions with important contacts you meet during and after the conference. Converse with onsite and virtual attendees live and post-conference through our conference social networking connections.

• Premium booth location. National sponsors will have priority booth choice over regular exhibit registration for each conference.

• Additional value-added benefits include mailing lists for all 3 conferences (including email addresses for those who do not opt-out); full conference registrations for each conference; a guaranteed slot in the Vendor Showcase track at each conference or choice of other customer-interactive events such as a focus group; option for add-on of exclusive sponsorship of a major special event; significant marketing exposure for all three conferences as a National Sponsor, and more!



Exhibitor and Sponsorship Packages

2015 National1

Package Feature Tita

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Early Bird (pricing through May 7, 2015)

$35,000 $25,000 $15,000 $4, 500 $3,500 $2,500 $2,000 $1,1002

Standard (pricing after May 7, 2015)

$37,500 $27,500 $17,500 $5,000 $4,000 $3,000 $2,500 $1,2503

Exhibit Booth & Staff Registrations

Single exhibit booth (per conference for National Sponsors); includes:

• Electrical connection • Wireless internet • Blue/white pipe and drape

(8’ x 10’ for ET4OL and Blended; 10 ‘ x 10’ for OLC)

• One (1) 6’ table and two chairs

• ID sign • Wastebasket • Exhibit hall is carpeted

Priority selection for booth location

14 2 3 4 5 6 7 8

Complimentary full conference registrations (per conference; may be transferred between conferences for National Sponsors)

2 2 2 2 2 1

Additional full conference registrations at 25% discount off regular price (per conference)

6 6 6 6

Complimentary exhibit staff registrations (per conference). 6 total for National sponsors exhibit staff over the 3 conferences; registrations may be transferred between conferences for National Sponsors)

2 2 2 2 2 2 2 2

1 National Sponsorship Levels – Titanium, Diamond, and Platinum – include sponsorship of ET4OL 2015 (Dallas), Blended 2015 (Denver), and OLC 2015 (Orlando) OLC Conferences. All other sponsorship and exhibit levels are individual 2015 Blended Conference only. 2 $1,100 through May 7, 2015; $1,250 after May 7, 2015 3 $1,250 after May 7, 2015 4 Customized premium =National Sponsor contracts negotiated at a higher rate will receive first booth selection.


Additional exhibit staff registrations at 25% discount off regular price of $400 (per conference)5

6 6 6 6

Continental breakfast and all exhibit hall events complimentary for exhibit staff

Awards luncheon ticket for complimentary full conference attendees

Promotion

Email:

Attendee mailing list (excluding opt-outs); provide one at end of early bird registration and one post-conference

E6 E E M M M M M

Recognition of sponsorship level in Conference Updates, with link to company profile page on conference website

Online:

Company profile page on conference website

Sponsorship level and logo linking to profile page at bottom of every page on conference website

Sponsorship level and logo on conference website in highlighted National Sponsor box; logos rotate every few seconds

OLC promotes 30 second sponsor-developed promotion – posted on conference website and other social networking channels. Content of promotion to be approved by OLC Marketing.

5 There is a $50 cancellation fee for any additional exhibit staff registrations that are canceled. 6 “E” - emails included. “M” – mailing addresses only. All exhibitors and sponsors have the opportunity to scan badges of attendees who stop by their exhibit booth for full attendee information (including emails).


Onsite:

Vendor showcase presentation (Guaranteed for National and Gold sponsors; available on space available basis for Silver, Bronze, Associate Sponsors and Exhibitors)

Sponsorship/Exhibit level on PowerPoint rotating show prior to start of general sessions

Sponsor/Exhibitor signage at exhibit hall entrance

Sponsor signage at general session entrance

Logo and 100 word description in printed Schedule-at-a-Glance (SAG) and mobile app

Advertisement in printed Schedule-at-a-Glance (SAG) and LCD displays onsite

Full Full Full Full Half Quarter Quarter

Social networking contest prize (if donating; optional item) announced in special flyer; distributed at registration check-in (and posted to website)

Booth raffles announced in special event flyer; distributed at registration check-in (and posted to website)


Optional Selection Items (2 per Conference):

Titanium Diamond Platinum Gold

Door Prize drawing in sponsor name for 1 comp attendee registration to a 2015 OLC conference of their choice

Sponsorship of one (1) conference special event/ area (non-exclusive; limit 3 sponsors per event/area):

• Plenary Address (select day) • Continental Breakfast (select day) • Electronic Poster Session • Networking Coffee breaks • Power Stations • Social Networking Center • Information kiosks • Boarding Pass printing station • Exhibit Hall Learning Lounge • Technology Test Kitchen • Other options as available

Limit 1 per conference per sponsor from this category; selections by sponsor level in order contracts received; limited availability

2nd booth space (does not include additional exhibit staff registrations)

Focus group session 7

Titanium & Diamond Bonus Items: Titanium Diamond Platinum

One promotion of a webinar that you develop, host, and facilitate to promote your company’s products and/or services. Promotion consists of placement of webinar title, date and time, brief description, and link to registration in one issue of The View, the OLC monthly newsletter sent to over 40,000 contacts in higher education.

2 per year 1 per year

1 per year available as one of your

2 optional selections

One (1) 120 X 240 vertical ad in The View, the OLC monthly e-newsletter sent to over 40,000 contacts in higher education

3 per year 2 per year



Complimentary lead retrieval system provided



Two (2) one-hour product demonstration events in a central conference location (on space available basis)

Exclusive sponsorship of a major conference event (Welcome Reception, Awards Luncheon, Opening Keynote Address)

7 Please contact the conference team for additional information. Focus groups are available on a space available basis, in order of sponsorship level and contracts received. If space is not available, a focus group may still be selected to be conducted virtually pre- or post-conference.


National Sponsor Level Webinar/Workshop Options:

Titanium 3 selections

per year

Diamond 2 selections

per year

Platinum 1 selection

per year

OPTION 1: Sponsorship* of one existing OLC Webinar—includes sponsor linked logo and “Sponsored by Your Company Here” on webinar description page and webinar promotion in The View, as well as mention of sponsors during the webinar (may be announcement for the sponsor, special event, etc.).

*Webinar sponsorship is not exclusive and webinars may have more than one corporate sponsor. Conference-related webinars are not eligible for sponsorship.

OPTION 2: Sponsor one existing OLC workshop—includes sponsor linked logo and “Sponsored by Your Company Here” on workshop registration page, workshop promotion in The View, and the workshop’s main LMS page.

*Workshop sponsorship is not exclusive and workshops may have more than one corporate sponsor.

OPTION 3: Collaboration with OLC on a joint webinar. Topic, content, and materials must be mutually agreed upon between sponsor and OLC; and both OLC and the sponsor agree to share the registration lists for webinars. No price information for products or services is to be presented in the webinar. Collaborative webinars might be hosted by the sponsor or by OLC on Blackboard Collaborate. If the webinar is hosted by the sponsor, OLC will provide a link to the sponsor's registration page. Collaborative webinars will be listed among the upcoming OLC webinars on the OLC site and the recording of the webinar will be listed in OLC webinar archives. If the webinar is hosted by the sponsor, the sponsor is responsible for providing the recording. OLC reserves the right to revise materials and/or ask sponsor to make revisions. Webinars will be promoted via a listing on the OLC Webinars page as well as a listing in The View.8

À La Carte Sponsorship Options ET4Online Blended OLC

• Printed Schedule at a Glance $3,000 $2,500 $3,500

• Co-branding badge holders $3,000 $2,500 $3,500

• Mobile app splash screen $4,000 $3,000 $5,000

• Wireless log-in splash screen $4,000 $3,000 $5,000

8 Sponsor agrees to deliver the collaborative webinar materials requested by OLC, including the presentation content, by a mutually agreed upon due date, and agrees to forfeit their right to conduct the webinar if requested materials are not supplied by the sponsor by the due date.


• Room drop (customized item for sponsor dropped inside each guest room on peak night; consult with Patrick for options)

$4,500 $3,000 $10,000

• Customized branded guest room keys

o 4 color process o one-side of key; custom .pdf

provided by sponsor o 2 keys per guest

• Discounted package: $16,500 for one sponsor for all 3 conferences (can still do different imprint for each conference)

$4,250 $3,500 $10,500

Advertisements – Printed in Schedule at a Glance and Displayed on LCD Screen at Conference

• Full page $1,000 $900 $1,250

• Half page $750 $650 $1,000

• Quarter page $500 $400 $750

Additional À La Carte Branding Opportunities at Conference of Your Choice – Additional Fees Will Apply (Consult with Patrick for Options)

• Escalator banners • Wall graphics • Digital Signage • Printed banners • And more

Pricing based on selection;

quotes available


quotes available


quotes available


Additional Information Guidelines for Submitting a Conference Presentation

Companies and vendors provide value to OLC Conferences through program presentations, exhibits and sponsorships. Vendors may submit presentations through the regular Call for Presentations or directly to the Conference Director for a vendor showcase. Vendor Showcase presentations:

• Are established each day for sponsors/exhibitors to make presentations on their products and services.

• May include submissions that are moved from academic tracks in the Call for Presentations to the Vendor Showcase schedule at the recommendation of the Program chair.

• May be submitted directly to Christine Hinkley at [email protected] as part of the sponsorship/exhibit process. Showcase proposals will be reviewed by the Conference Director and the conference program chair for approval of content.

National sponsors are guaranteed a Vendor Showcase presentation slot, if desired. Remaining slots are assigned to sponsors by level, and then to exhibitors in order of exhibit contracts received as space is available.

These sessions are distinctly marked as Vendor Showcase presentations in conference materials including the Schedule-at-a-Glance, mobile app, website, and room signage. This includes language that these presentations should be expected to include some sales promotional language in them.

Advertising Opportunities

A rotating slide show of full-color sponsor advertisements is shown on a large LCD Display near the entrance to the exhibit area throughout the conference. Sponsor advertisements are also published in the printed Schedule-at-a-Glance booklet. Advertising at an OLC conference is an excellent way to increase your visibility to conference attendees.

Full Page -color (5" wide x 10" tall) $900

Half Page –color (5" wide x 5" tall) $650

Quarter Page- color (5” wide x 2.5” tall) $400



Conference Lodging

Sheraton Denver Downtown Hotel

1550 Court Place, Denver Colorado 80202

(303) 893.3333

http://www.sheratondenverdowntown.com

Hotel accommodations may be reserved online at our conference website at http://onlinelearningconsortium.org/conference/2015/blended/travel. Conference attendees receive a special OLC conference rate starting at $169/night plus taxes and for reservations made by Tuesday, June 16, 2015 (12pm MT). Rates available 3 days before and after the event.


http://www.sheratondenverdowntown.com/

http://onlinelearningconsortium.org/conference/2015/blended/travel

Thank You Our exhibitors and sponsors are an important part of our conferences. It is important to us that you

are satisfied with your Online Learning Consortium conference experience and return to us year

after year. If you have additional questions about the conference in general, need additional details

on our exhibit or sponsorship packages, or would like to customize a sponsorship package or secure

an a la carte sponsored event or branded promotion, please contact Christine Hinkley at

[email protected].

We look forward to having you join us in Denver!



2015 OLC Blended Learning Conference and Workshop Exhibitor/Sponsor Registration & Contract

Please complete this form and email or fax to Christine Hinkley, Conference Director [email protected] or Fax: 866-284-4267

Step 1: Organization Information

Company Name _____________________________________________________________________________________________________________________________________

Mailing Address ____________________________________________________________________________________________________________________________________

City _______________________________________________________________________State _____________________________ZIP ____________________________________

Telephone ________________________________________________________________Fax ______________________________________________________________________

Primary Contact Name (for conference logistics): ___________________________________________________________________________________________________

Primary Contact E-mail: _______________________________________________ Primary Contact Phone:_____________________________________________________

Step 2: Exhibit Booth and Sponsorship Registration

National Sponsorships (includes all three 2015 OLC conferences)

__________ National Titanium Sponsorship =$ _____________________________

($35,000 before May 7, 2015; $37,500 after May 7, 2015)

__________ National Diamond Sponsorship =$ _____________________________


__________ National Platinum Sponsorship =$ _____________________________


National Sponsors will provide booth selection, exhibit staff information, and full conference complimentary registrant information at a later date upon request from the OLC Conference Team.

Blended Learning Conference and Workshop Sponsorships (includes exhibit booth):

__________ Gold Level Sponsorship =$ _____________________________


__________ Silver Level Sponsorship =$ _____________________________


__________ Bronze Level Sponsorship =$ _____________________________


__________ Associate Level Sponsorship =$ _____________________________


Blended Learning Conference and Workshop Exhibit (exhibit booth only):

__________ Single 8’ x 10’ pipe and drape booth

($1,100 before May 7, 2015; $1,250 after May 7, 2015) =$ ___________________________




Miscellaneous:

__________ $400 Additional exhibit staff =$ ___________________________

__________ Schedule-at-a-Glance Advertisements =$ ___________________________ (À la carte option; advertisements are included in sponsor packages)

__________ $900 Full Page Ad

__________ $650 Half Page Ad

__________ $400 Quarter Page Ad

__________ Additional À la carte sponsorship options =$ ___________________________

__________ $3,000 Printed Schedule at a Glance

__________ $3,000 Co-branding badge holders

__________ $4,000 Mobile app splash screen

__________ $4,000 Wireless log-in splash screen

__________ $4,500 Custom room drop

__________ $4,250 Customized branded guest room keys

TOTAL =$ _____________________________

Booth Selection

Booth selection will occur at the end of early bird registration (mid-May), with the OLC Conference Team assisting exhibitors on their selection. Selection order will occur as follows: National Sponsors will receive first booth choices, followed by sponsors in order of sponsorship level, and then exhibitors. All selections in a particular sponsorship or exhibit category are made in the order contracts are received by the Conference Director. Every attempt will be made to assign you the space of your choice. If your selection has already been reserved, we will assign you the best space available. Exhibit set-up, exhibit hours, and dismantle times are subject to change. Please check with the Conference Director or the conference website for an updated schedule prior to the conference.

Step 3: Payment

Please indicate your payment method:

__________Credit Card: Visa / Master Card The Online Learning Consortium accepts Visa, Master Card, or check. If the pay by credit card box is checked, a credit card authorization form will need to be completed. The credit card authorization form is located on the website, or will be sent separately.

__________Check enclosed (Made payable to the Online Learning Consortium) Mail to: Online Learning Consortium, Inc., Lock Box 842803, Boston, MA 02284-2803

__________Purchase Order number (please invoice me for payment by check)



Cancellation/Refunds Policy

Requests for exhibit space refunds must be made in writing to the Online Learning Consortium no less than 45 days before the conference start date, in which case a refund will be issued minus a 45% cancellation fee due to the financial commitment made by The Online Learning Consortium on your behalf with your original request. No refunds will be honored after the cancellation date. National sponsorship contracts are non-refundable. The Online Learning Consortium is not responsible for any change/cancellation charges assessed by airlines, travel agents, hotels or other similar vendors.

Step 4: Acceptance as Binding Contract for Exhibitor

Venue

As a sponsor or exhibitor (“Vendor”), Vendor will attend the Online Learning Consortium’s (“OLC”) 12th Annual Blended Learning Conference and Workshop, to be held July 7-9, 2015 at Sheraton Denver Downtown, Denver, CO

National Sponsors will also exhibit at:

• The 8th Annual Emerging Technologies for Online Learning International Symposium, A Joint Symposium of the Online Learning Consortium and MERLOT, to be held April 22-24, 2015 at the Sheraton Dallas Hotel, Dallas, TX.

• The 21st Annual Online Learning Consortium International Conference, to be held October 14-16, 2015 at the Walt Disney World Dolphin Hotel, Orlando, FL.

Exhibitor Space

Vendor understands that exhibit space will be assigned on a first-come first-served basis. National Sponsors will receive first booth choices, followed by other sponsors by level, and then exhibitors in order contracts are received. If Vendor’s preferred space is not available, Vendor will accept the conference’s space assignment to a location as close as possible to their preferred space. Sponsor packages may be modified at any time in OLC’s sole discretion, provided that sponsors will be notified in writing of any such modifications as soon as practicable.

Vendor agrees that Exhibits must remain intact until the end of the exhibit session. Under no circumstances will the Conference Management permit the removal, during the Exposition, of any portion of an exhibit without written permission. The Conference Management may retain as security any exhibit as long as payments due shall not have been made. All exhibit material must be removed from the building by the designated time as communicated to you prior to the conference by the OLC’s Conference Director.

Promotion

Vendor will not use the Online Learning Consortium (OLC) name or logo in any way for marketing or promotion without written consent of OLC. OLC Conference Sponsor Ribbons may be used by exhibitor/sponsor in accordance with their selected level of sponsorship.

Attendee List Usage

Vendor understands that electronic copies of registration lists, to include conference attendees that have not opted-out of receiving communications from conference sponsors during the registration process, are provided to sponsors and exhibitors under a revocable, non-transferable license granted by the Online Learning Consortium, Inc. (“OLC”) for a period of one (1) year after the date OLC accepts and executes this Contract, and that the use of such lists shall be subject to the terms and conditions set forth herein and solely to assist with marketing activities intended to promote the vendor’s participation in the conference. The data provided in the registration lists, including but not limited to personal information such as name, address, phone numbers and e-mail addresses (collectively, “Customer Data”) shall at all times belong to OLC and may not be sold or distributed to others, incorporated into any permanent database, used to generate mailing lists or for any promotional purposes other than Online Learning Consortium conference related activities for your contracted conference. Only National Sponsors may use registrant email addresses. All marketing email communications must adhere to federal CAN-SPAM Act regulations, be sent to an individual or entity in the registration lists no more than once per month during the term of this license, not mention OLC other than as an additional contact without OLC’s prior written approval, provide in a prominent location an option for any contact in the registration list to unsubscribe from the sponsor’s e-mail communications, options of which should include two means of communication through an unsubscribe line and separate email contract address to unsubscribe. Vendor understands that they must provide OLC the URL and IP address from which they will submit e-mails to individuals/entities included in the Customer Data, will provide an advance copy of the email promotion campaign



which OLC reserves the right to disapprove if found to violate standards set forth in this agreement, and must include OLC as a contact on the out bound emails as they are sent. The OLC contact email address to be included in the email campaigns is: [email protected].

Vendor agrees to comply with PCI-DSS standards in the collection and processing of all Customer Data and to comply, and to cause all subcontractors accessing or using Customer Data to comply, with all applicable federal, state and European Union statutes, regulations, standards and protocols including without limited to the European-Switzerland Safe Harbor Privacy Framework for Customer Data transferred into the U.S. from overseas (the “Legal Standards”). Vendor agree to promptly notify OLC upon discovery of any security incident involving or breach of Customer Data, as defined in the Legal Standards, and to implement and maintain appropriate administrative, physical and technical measures to protect the Customer Data from accidental or unlawful destruction, loss, alteration, unauthorized use, disclosure or access.

Miscellaneous

OLC retains the right to refuse an exhibitor or sponsor if the exhibitor or sponsor is deemed inappropriate by OLC executive management.

Vendor understands that it is advised to carry appropriate insurance to cover display materials against damage and loss, and public liability insurance against injury to the person and property of others. Vendor understands that it needs to provide a copy of the liability to the Conference Management at the Online Learning Consortium.

Vendor agrees that they will indemnify and hold harmless OLC, its affiliates and sub-contractors, and all of those entities’ members, directors, officers, employees agents and representatives (collectively, the “Indemnitees”) from any and all claims, actions, proceedings, demands, settlements, liabilities, expenses or damages, including defense costs and reasonable attorneys’ fees, including but not limited to those related to or arising out of bodily injury, death, personal injury, property damage, violation of any contractual, proprietary or intellectual property rights, or misuse of Customer Data incurred in connection with or arising from the performance or failure to perform its obligations under this Contract, unless it is determined that the liability was the direct consequence of negligence or willful misconduct on the part of any of the Indemnitees.

Vendor has read the Hotel Exhibitor Rules and Regulations for each applicable conference hotel as listed on their website.

Signature: _____________________________________________________________________________________________________________

Title: ___________________________________________________________ Date ___________________________________________

Approved by:

Signature: _____________________________________________________ Date ___________________________________________

Christine Hinkley, Conference Director, Online Learning Consortium


Documents

2015 12th Annual Online Learning Consortium Blended ... · At this year’s Blended Learning Conference and Workshop , exhibits will be located in a prime traffic area central to