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2013 Shakedown Guidebook
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BOY SCOUTS OF AMERICA
2013 NATIONAL JAMBOREE
A WEEKEND GUIDEBOOK CONTAINS IMPORTANT INFORMATION
YOUR UNIT WILL NEED TO PLAN AND PARTICIPATE IN THIS EVENT
May 3rd – 5th, 2013 at Firestone Scout Reservation, Brea CA
FINAL UPDATE APRIL 2013
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Table of Contents Page
OATHS AND CODES………………………………………………….. 3
WELCOME & EVENT OVERVIEW MESSAGE.…………………………. 4 EVENT OVERVIEW CHART………………………………………………… 5 - 7
EVENT STARTUP AND SHUTDOWN…………………………………….. 8
BASIC RULES OF CONDUCT FOR SHAKEDOWN........................ 8 - 9
UNIT ORGANIZATION/CAMPSITE/LEADERSHIP ROLES…..….. 9 -13
FOOD SERVICES – UNIT AND STAFF………………………………….. 14
RECYCLING PROGRAM - MANDATORY……………………………….. 14
SHAKEDOWN PROGRAM ACTIVITIES & PATCH AWARD……….. 15
SHAKEDOWN POLICIES…………………………………………………….16 WHAT TO BRING TO SHAKEDOWN..…………………………………….16 -17
APPENDICES
Campground Layout map ………………………………………………………………………. 18
Unit Campsite Layout Jamboree style ………………………………………………….. 19
Shakedown Event Schedule ………………………………………………………………….. 20 - 21
Unit Activities Rotation Schedule …………………………………………………………… 22
Unit Menus with Food Preparation notes……………………………………………….. 23 - 28
Staff Menus …………………………………………………………………………………………….. 29 - 31
Campsite Inspection Form ……………………………………………………………………… 32
The FSR Firearms Permission Slip …………………………………………………………. 33
Shakedown Evaluation Form …………………………………………………………………. 34
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OUTDOOR CODE AS AN AMERICAN,
I WILL BE CLEAN IN MY OUTDOOR MANNERS, BE CAREFUL WITH FIRE,
BE CONSIDERATE IN THE OUTDOORS, AND BE CONSERVATION MINDED.
SCOUT OATH On my Honor,
I will do my best To do my duty
To god And my country
And to obey The scout law,
To help Other people At all times
And to Keep myself
Physically Strong, Mentally awake,
And Morally straight.
SCOUT SLOGAN
Do A Good Turn
Daily
SCOUT MOTTO
Be Prepared
SCOUT LAW A Scout is…
Trustworthy, Loyal,
Helpful, Friendly,
Courteous, Kind,
Obedient, Cheerful,
Thrifty, Brave,
Clean, And Reverent.
The Venturing Oath
As a Venturer, I promise to do my duty to God and help strengthen America, to help
others, and to seek truth, fairness, and adventure in
our world.
The Venturing Code
As a Venturer, I believe that America's strength lies in our trust in God and in the courage, strength,
and traditions of our people.
I will, therefore, be faithful in my religious duties and will maintain a personal sense of honor in my
own life.
I will treasure my American heritage and will do all I can to preserve and enrich it.
I will recognize the dignity and worth of all humanity and will use fair play and goodwill in my daily
life.
I will acquire the Venturing attitude that seeks truth in all things and adventure on the frontiers of
our changing world.
`
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Welcome to the 2013 Jamboree Shakedown
Firestone Scout Reservation – Brea, CA
May 3rd - 5th, 2013
The mission of the 2013 Jamboree Shakedown weekend is to provide a fun training experience for Troops
and Venture Crews in preparation for the Jamboree experience. This weekend is a great time to meet the
Scouts & Scouters from Orange County and Los Angeles, who are going to the 2013 National Jamboree.
The Shakedown event will be an important opportunity to check out your gear, test the leadership in your
Unit, and compare notes about new ways of preparing for the first National Jamboree at The Summit.
It is an opportunity to get your campsite set up Jamboree style, participate in a Conservation Service
Project, test the zip line and rock climbing walls, participate in Team-Building Games, get introductions
to Merit Badges at the Merit Badge Midway, sign-up for the Venture and Scout Ranges, sing and yell at
the Spirit Booth, enjoy a variety of Unit & Patrol activities, be blown away at the Saturday night Arena
Show, and be reverent at the Interfaith Worship Service. Finally, before packing up camp, we will gather
our 12 Units in front of the Albertson’s refrigerated trailer, looking sharp in our field uniforms, for a
campwide 2013 Shakedown photo.
The Shakedown training weekend should:
• Help the youth get to know one another.
• Emphasize the place of the Scout Oath and Scout Law at Shakedown and Jamboree.
• Provide the opportunity for units to organize, practice the Patrol Method in their leadership roles & tasks, and
manage their schedule of weekend activities.
• Create team-building games and activities for the youth.
• Provide the opportunity for units to organize and practice using all of the unit equipment
• Practice jamboree-style camping and cooking skills.
• Review Summit hazards (wildlife, plants, terrain, etc.) and basic safety procedures
With this Shakedown event, you will be able to note the strengths of your Unit, as well as areas that need
adjustment – before you are far from home. Remember - 2013 is the first year that Crew and Troop units
together participate at Shakedown and Jamboree. It is our number one goal to achieve a safe training
event that is FUN.
This weekend will be a learning experience for all of us, and an important opportunity to share new
experiences in preparation for what is to come at the 2013 National Jamboree. Most importantly it is the
ideal time to make the difference in the overall quality of the Jamboree experience for everyone. This is,
after all, an adventure offering real and profound life experiences!
Angie Velazquez, Allen Barr, Ernest Stuart and I have been enjoying the challenges of organizing a big
event, and enjoying seeing it come together. On behalf of the 2013 Shakedown Committee, 2013
Jamboree Leaders & Staff, we wish to offer our sincerest thanks to all those who have volunteered to
organize and run this year’s Jamboree Shakedown training event.
Yours in Scouting,
Kimberly Stuart
Co-Chair Shakedown Committee
THIS GUIDEBOOK CONTAINS IMPORTANT INFORMATION YOUR UNIT WILL
NEED TO PLAN AND PARTICIPATE IN THIS EVENT For questions concerning information in this Guidebook please contact: Kimberly Stuart or Ernest Stuart
[email protected] 949-270-6173 [email protected]
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EVENT OVERVIEW May 3rd-5th, 2013
2013 NATIONAL JAMBOREE SHAKEDOWN
WHERE:
ID: TNRC1 NAME: TONNER CANYON
LATITUDE: 33.947531 LONGITUDE: -117.822189
ELEVATION: 1340 ft MNET: RAWS
WIMS ID: 45453
DRIVING DIRECTIONS:
FIRESTONE SCOUT RESERVATION (FSR) 19001 Tonner Canyon Road, Brea, CA 92821
NOTE: There is some Verizon and AT&T 4G Reception at Loma Linda & Wyote. So, check out our 2013 National Jamboree Shakedown
blog at: http://jamboshakedown.blogspot.com/. Directional signs from the freeway off ramp to the event entry will be placed early Friday morning.
South from Freeways 210, 10 or 60, go south on 57 Exit Brea Canyon Road and go South to Tonner Canyon Road. Turn left under the freeway (57) and proceed to the BSA – Firestone Scout Reservation gate. It is 5 miles from this gate to Shakedown Security & Headquarters.
North from Freeways 91 or 5, go north on 57 Exit Tonner Canyon Road, turn left from off ramp and proceed to the BSA – Firestone Scout Reservation gate. It is 5 miles from this gate to Shakedown Security & Headquarters.
UNITS:
EVENT STAFF & VISITORS:
YOUTH PROTECTION TRAINING (YPT):
A total of twelve Jamboree Units, of combined Troops /Venture Crews are participating in the 2013 Shakedown event. Eight Units are from the Orange County Council, and four Units are from the Los Angeles Area Council.
Shakedown Event Staff is composed of the Shakedown Committee, Boy Scouts of America Leaders and Parents, and Order of the Arrow, along with vendor staff
Event Staff & Visitors must have current Youth Protection Training(YPT).
Go to www.OCBSA.ORG. Click on “YPT” on the red bar at the top of the webpage, read the message, and find the link to the BSA National webpage for the training.
Youth Protection in Scouting - The Boy Scouts of America places the greatest importance on creating the most secure environment possible for its youth members. To maintain such an environment, the BSA has developed numerous procedural and leadership selection policies, and provides parents and leaders the following online and print resources for the Cub Scouting, Boy Scouting, and Venturing programs.
COSTS:
FIREARMS PERMISSION SLIP REQ’D: See Appendix for this form
The cost of the Shakedown weekend is already covered in your Jamboree fee. This fee covers the Shakedown event camping fees, food, activities, participant & award patches, and insurance.
The Trading Post will be available for purchases. RV’s/Campers $35.
The Pistol & .22 Rifle ranges will charge $5 per person. Charge for Shotgun is To Be Determined. The FSR Firearms Permission Slip, included this Guidebook, is required for each person.
TOUR PERMITS:
Each Unit is required to file their own Tour Permit. Include the tour permit number on the registration form and attach a copy of the permit. Be sure to bring the original Tour Permit to Shakedown.
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SECURITY:
The Security Team will be wearing YELLOW reflective security vests. Night patrols Friday & Saturday nights from 11:00 pm to 6:00 am.
TRADING POST: See Campground Layout Map
The camp store stocked will be stocked with a number of items, from scout socks to toothpaste, and from ice cream to bottled water. Scouts and Scouters DO need to bring extra money for the camp store. Profits from the camp store will be divided on a prorate basis between the participating councils. Open/Close hours & items for sale will be posted.
REGISTRATION CHECK-IN / CHECK-OUT:
See Campground Layout Map
Check-in begins at 3:00 P.M. on Friday afternoon at SECURITY.
Earlier entry for setup is possible – please make arrangements with Shakedown Co-Chairs. You may complete Registration at this time or return to complete Registration at 8:00 a.m. on Saturday morning at SECURITY.
Check-In Process: Every person must check in with Registration before entering the Shakedown area. Every participant will be checked off their Unit or Staff Roster and be issued their ID Badge and Lanyard (which must be worn at all times), along with the first Shakedown Hometown News issue, and Campground Layout Map of the event. Unit Leaders will be responsible for their group's medical forms. Each Staff member will bring their own.
Visitors: Every visitor must check in at Registration no matter when they arrive, and wear their ID Badge and Lanyard at all times. No one can just enter and walk around. It is expected that every Staff member will be responsible for challenging a person without a visible ID Badge. Visitors will need to bring their own food and non-alcoholic beverages.
Check-Out Process: Each Unit Leader will have responsibility to Check-Out their participants and release them to their transportation. Security Staff will verify Unit clearance from Commissioners Campsite Inspection to proceed with Unit Check-Out.
Borrowed Equipment Log: Items that have been borrowed will be checked–in at Headquarters, and verified in good order and complete prior to Check-Out of the borrower.
UNIT CAMPSITE: See Unit Campsite Layout
IMPORTANT: Each Unit campsite will adhere to the configuration of the 2013 National Jamboree style campsite layout.
TRAFFIC CONTROL & PARKING: See Campground Layout Map
Traffic Control Staff will be wearing ORANGE reflective vests. Friday from 3:00 to 9:00 pm. Teams will be stationed at the main parking area, the entrance area to the event, and the main access road by the camping areas. Each vehicle will have a Parking Permit $0, RV’s / Campers $35.
Friday equipment drop off must be done quickly. Vehicles will not be allowed to park for over 10 minutes time. There will be many heavy item drop-offs so, the driver must park, unload, and move out to the designated parking areas. All drivers must follow the directions of the Traffic Control Staff. Safety is of the utmost concern.
Unit Campsite numbers will be assigned. Signs will be placed in front of each Unit’s campsite location. Headquarters / First Aid / Security / Activity signs will be provided around the campground as required. Caution tape will be placed on areas of No Parking, or No Access.
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FIRST AID: The First Aid Headquarters is next to Camp Headquarters. A second First Aid station is located in the meadow on Saturday where the games, zip line and rock climbing activities are. ALL INJURIES MUST BE REPORTED to Headquarters Staff. Each Unit is required to have a Unit First Aid Kit.
REVEILLE & TAPS:
Reveille is at 6:30 A.M. Taps is at 10:30 P.M. This means in bed, lights out, and QUIET!!! Please remember the 5th
point of the Scout Law.
FIELD UNIFORMS: See Shakedown Event Schedule
This is a scouting event and proper attire is expected of all participants AT ALL TIMES from Check-In to Check-Out. When the BSA Official Field Uniform (previously “Class A”) is required it will include pants, shirts, neckerchief / slide, and hat (per patrol). Everyone must be in Field Uniform for the patrol to pass inspection and be invited by a Commissioner to join the processions. MORNING ASSEMBLY, ARENA SHOW, INTERFAITH WORSHIP SERVICE, CAMPWIDE SHAKEDOWN PHOTO
ACTIVITY UNIFORMS: See Shakedown Event Schedule
During activities not requiring a Field Uniform, participants will wear OCBSA, LAACBSA, or home Unit Activity Uniform (formerly “Class B”). No jeans, non-BSA shorts, or non-BSA hats are allowed at any time. Hats are encouraged for sun protection. CAMPSITE SETUP & TAKE DOWN, PROGRAM ACTIVITIES
WATER: See Campground Layout Map
Water for drinking and cooking is available at various locations as indicated on the Campground Layout map. Make sure the water is turned completely off when you are finished at the spigot.
UNIT FOOD: See Event Schedule & Menus
Unit Quartermasters are responsible for their Unit’s food pickup. Add an all-occasion Shakedown Cake with your Saturday night food pickup.
STAFF FOOD: Staff food prep and dining is located at Camp Headquarters. On Saturday, runners will bring boxed lunches to staff on location. All-occasion Shakedown Cake will be available on Saturday night.
FIRES: NO open campfires will be allowed in the Unit Campsites.
FIRE SAFETY: A water bucket and/or sand bucket or a fire extinguisher is required in each campsite. It must be in plain sight and easy to reach. It must be shown to the campsite inspectors.
RECYCLING / TRASH: See Campground Layout Map
MANDATORY - ALL TRASH will be sorted into the appropriate RECYCLE or FOOD TRASH bins. Every Unit will take recyclables and food trash to the Recycle Center and Dumpster at meal cleanup time.
TOILETS: BSA Youth Protection guidelines require separate toilet facilities for youth and adults. Adult Women Only toilets will be marked with signs.
CAMPSITE INSPECTIONS: Shakedown Commissioners will be performing Unit Campsite Inspections prior to the Arena Show, Interfaith Worship Service and Check-Out.
NOTE: Units will be invited to join the processions to the Arena Show & Interfaith Worship Service on approval of a Shakedown Commissioner.
PATCH AWARD & PARTICIPANT PATCH:
See PAGE 15.
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------------------------------------------------------------------------------------------------------------------------------- SHAKEDOWN EVENT Shakedown Startup Registration, Trading Post, food service, and medical services will be the first to be set up and staffed. Volunteers will be asked to arrive early Friday May, 3
rd to help set up booths and activity areas. Please
contact [email protected] 949-270-6173 [email protected] to make specific arrangements. Shakedown Shutdown Prior to any youth departure, a campsite cleanup and headcount will be taken and reported to HQ. At the conclusion of the Shakedown on Sunday, May 5th, all equipment and supplies must be returned to their respective storage containers, inventoried and accounted for by Headquarters Staff members Camp Headquarters & Support Services - See Appendix for Campground Layout Map
• Camp Headquarters, Security and First-Aid Headquarters are located on the left side at the fork in the
road on the Loma Linda site. A second First- Aid station is located in the meadow (Wyote site) where
many of the activities are situated.
• Lost and Found depot.
• The Shakedown Bulletin Board is located across from Camp Headquarters.
• Staff camping is located near Camp Headquarters on the parking side of the plateau. OA will camp on
the plateau overlooking the campground.
• Overnight parking is located on - site. Drop-off parking at unit campsites will be closely monitored.
Drivers will follow the directions of the Parking/Circulation/Security teams.
• Staff food prep/dining is located behind Camp Headquarters.
• The Ham Radio Tower is located across from Camp Headquarters.
• The Recycle Center and Dumpster are located near the water tank just before the campground entry.
Shakedown Commissioners & Order of the Arrow (OA) Commissioners will inspect campsites for orderliness and disposal of recyclables at the Recycle Center after each mealtime cleanup. With a Commissioner’s approval, Unit patrols will be invited to join the procession gathering at the campsite walkway/street. Order of the Arrow members will assist with the orderliness of the procession while waiting for all Units to join, and then move the procession to the Arena Show Saturday night and Interfaith Worship Service Sunday morning. Commissioners will also inspect campsites at camp breakdown on Sunday. On approval, each Unit may proceed to Check-Out.
------------------------------------------------------------------------------------------------------------------------------- BASIC RULES OF CONDUCT FOR SHAKEDOWN - For All Participants and Staff 1) As a jamboree adult leader, I agree to complete the BSA Youth Protection training within one year of the last
day of the jamboree. (You need to complete the BSA Youth Protection training that directly relates to your registered Scouting membership. For example, if you are a registered Boy Scout leader, you will only need Boy Scout Leader Youth Protection training; registered Venturing leaders need to complete Venturing Leader Youth Protection training.)
2) I understand that serious and/or repetitive behavior violations, including cheating, stealing, dishonesty,
fighting, and cursing, may result in expulsion from the jamboree or serious disciplinary action and loss of privileges. The jamboree headquarters must be contacted for the expulsion procedure to be invoked. There are no exceptions.
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3) I understand that the possession or consumption of alcoholic beverages or illegal drugs is prohibited at the
Shakedown.
4) I understand that, in accordance with U.S., local, and state laws, firearms and weapons are prohibited in the
possession of all jamboree participants unless otherwise specifically authorized by the Boy Scouts of America.
5) All rules of the campground will be enforced and must be strictly followed. The Shakedown, Safety and Security Ranger is in charge of the safety and welfare of all campers and has final authority on what will be allowed and in all matters of Health, Safety and Security.
6) Do not bother any of the natural wildlife you may find in the reservation. Remember your Outdoor Code, and
that rattlesnakes can bite you, but you cannot bite them back! Rattlesnake sightings should immediately be reported to Headquarters/Security.
7) The portable restroom facilities are not targets for abuse. Do not lock people in them or pretend they are
drums. If you use one after Taps, please do not allow the door to slam shut. Please use proper restroom etiquette (i.e. use the urinal for standing and the toilet for sitting).
8) Do not waste water. It is a precious commodity and needs to be conserved. Keep this in mind when cleaning
and washing. 9) No water balloons. Anyone found making one will be reprimanded and their balloons confiscated. Anyone
caught throwing one may cost his patrol or Unit any awards they would have otherwise received. 10) No footballs, Frisbees, etc. Any such items will be confiscated. This is a Scouting event that will require each
patrol to concentrate on the planned activities. Additionally, gopher, rat, and snake holes in and around the location make running extremely hazardous.
11) Do not enter or walk through another Unit’s campsite without first asking permission. 12) Only adults may use restroom facilities marked ADULTS ONLY. This is a Youth Protection rule that will be
strictly followed. 13) Taps is not a signal to start roaming outside of your Unit’s campsite. Scouts are expected to be in their tents
no later than taps each night. Additionally, Scouts and Scouters are reminded to keep their voices low after taps and lights out.
14) Behavior by any participant (youth or adult) that results in property damage, injury to another person, or
disrespect to another Scout, Scouter, or the Shakedown Staff will not be tolerated and may result in their removal from the Pre-Jamboree weekend, i.e., calling a parent or guardian to pick up the scout.
15) Points may be deducted from campsite inspection scores for failing to follow camp rules or any other behavior
observed by Camp Staff that is determined to be inappropriate. 16) Remember, the primary purposes of the Shakedown Weekend are to ensure your readiness for Jamboree,
build teamwork within the patrols and, most importantly, to make this a fun event for all participants.
------------------------------------------------------------------------------------------------------------------------------- UNIT ORGANIZATION & CAMPSITE Unit Leader Positions The only recognized unit leader positions for the 2013 Jamboree are the Scoutmaster, first assistant Scoutmaster, second assistant Scoutmaster, third assistant Scoutmaster, or the crew Advisor, and President for the Venturing groups/crews. Unit Configuration Councils must adhere to a troop size consisting of 36 youth and four leaders. Each troop site is designed to house a group of 40. Councils must also adhere to a Venturing group size of 10. This can consist of eight youth and two adults or nine youth and one adult as determined by the council. New to the 2013 Jamboree is the invitation for coed Venturing crews to join other attendees as participants.
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Unit Banners Every Troop and Venturing Crew is to bring a troop or crew banner to Shakedown, identifying them by number, geography, and council. Banners must be vinyl, 1 foot by 8 feet, with grommets in each corner. In 2013, all units will be hanging their banners from the Unit’s campsite dining fly instead of a Gateway. Unit Campsite – IMPORTANT - See Appendix for Unit Campsite Layout Jamboree style Each Unit will be assigned a campsite and marked with a sign. The campsite boundaries or corners are marked on the ground. The configuration and layout of each unit’s tents and pop-ups is shown in the Unit Campsite Layout in the Appendix. It will be important to organize, and plan your steps first, then begin setting up. Make sure to arrange your tents and 3 - 14’x20’ canopies according the Campsite Layout. Otherwise your Unit may not fit on your campsite and you will be instructed to correct the problem. If you have ANY questions before Shakedown, please contact Shakedown Committee Co-Chairs Ernest Stuart or Kimberly Stuart at 949-270-6173. When we get to Shakedown, we will be available by radio.
---------------------- UNIT LEADERSHIP POSITIONS (edited version of the Jamboree Council Guide)
VENTURING LEADERSHIP Advisor
• Participates in pre-jamboree training.
• Maintains policies and coordinates efforts of associate Advisor and the crew president.
• Is personally responsible for the health, safety, and morale of their crew.
• Responsible for crew first aid and contacts the medical officer on serious cases.
• By their example, serves as a role model for others to follow.
• Is responsible at all times for the proper behavior and conduct of the members of their crew.
• Receives a report from their crew president on bed check each evening after taps and reports those
present, accounted for, or missing to the designated staff member.
• Works with the vice president of administration in administering troop operations.
• Advises the treasurer and assists with the management of crew finances.
• Arranges directly with the repairs and maintenance officer for supplies with the support of the vice
president of administration.
• Works with the president to maintain general morale of crew, including distribution of mail and other
communications.
• Cooperates with leadership at all times.
Associate Advisor
• Serves as the crew adult leadership in the absence of the Advisor.
• Participates in pre-jamboree training.
• Works with the vice president of administration in the issuance of supplies.
• Arranges directly with the repairs and maintenance officer for supplies with the support of the vice
president of administration.
• Works through and with the president and vice presidents to train and oversee the crew’s tasks of
drawing food & food supplies, preparation & serving of food, and clean-up/recycling/disposal.
• Works with the secretary in the handling of crew records.
• Works with the vice president of program in handling the scheduling of crew participation in
Shakedown activities.
• Along with the secretary, encourages crew news correspondents to contribute to the Shakedown
Hometown Newsletter.
• Maintains a relationship with the Shakedown Media Task Team.
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President
• Serves as the primary youth leader of the crew.
• Plans and implements crew program in cooperation with other officers, members, and Advisors.
• Leads their fellow crew members in pre jamboree training.
• Assists the crew Advisor in conducting the crew officers’ seminar (training and planning).
• Appoints youth chairs for crew activities and special crew officers.
• Maintains information on the whereabouts of crew members.
• Is responsible for the appearance of crew members with regard to cleanliness & proper uniforming.
• Maintains schedules within the crew camp covering reveille, meal hours, and other special
assignments received from staff.
• Organizes all formations of the crew.
• Makes bed checks at taps each evening and reports and accounts for all members of the troop to the
Advisors.
• Assesses on an ongoing basis whether the responsibilities of the officers are being considered and
carried out effectively.
• Approaches Venturing and encourages others to approach Venturing in a spirit of fun and enjoyment.
Vice President of Administration
• Serves as the administrative officer of the crew.
• Assumes responsibilities of the president in his or her absence.
• Leads the recruiting and admission of new members during the year.
• Works directly with the Advisors in administering crew operations.
• Coordinates directly with the Advisor for crew supplies, maintenance, and repair issues.
• Organizes and recognizes the achievements of crew members.
• Conducts opening and closing ceremonies for meetings and special occasions.
• Encourages others to approach Venturing in a spirit of fun and enjoyment, and seeks to reflect this
spirit in the recruiting of new members and through recognizing the achievement of crew members.
Vice President of Program
• Arranges the program planning process for the crew.
• Handles the scheduling of crew participation in jamboree activities.
• Is responsible to the associate Advisor for program and activities of the crew.
• Is responsible to the Advisor for the crew’s physical arrangements.
• Consults regularly with crew cooks on the most effective ways to prepare daily food selections.
• Meets daily with the crew cooks, giving briefings on food preparation and safety precautions.
• Oversees cleanup operations after each meal.
• Is responsible for the care and neat appearance of all equipment.
• Maintains an up-to-date calendar of crew meetings and activities.
• Approaches Venturing and encourages others to approach Venturing in a spirit of fun and enjoyment.
Secretary
• Manages all communications and publicity of the crew.
• Maintains crew membership and attendance records and handles crew correspondence and minutes.
• Coordinates crew publicity and communication through the Shakedown Media Task Team.
• Works with the support of the Advisor in handling registration procedures and in keeping such records
as required.
• Encourages others to approach Venturing in a spirit of fun and enjoyment.
Treasurer
• Is the financial officer of the crew, and in that position maintains financial records and monitors the
crew budget.
• Collects and disburses crew funds.
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• Communicates with the other officers and members on a regular basis to keep them informed about
the crew’s finances.
• Encourages others to approach Venturing in a spirit of fun and enjoyment.
----------------------
TROOP LEADERSHIP Scoutmaster
• Serves as the executive officer of the unit.
• Maintains policies and coordinates efforts of assistant Scoutmasters.
• Leads their participants in pre-jamboree training.
• Works through their assistant Scoutmasters, senior patrol leader, and patrol leaders to ensure
fulfillment of their duties.
• Is personally responsible for the health, safety, and morale of their unit.
• By their example, serves as a role model for others to follow.
• Is responsible at all times for the proper behavior and conduct of the members of their unit.
• Receives a report from their senior patrol leader on bed check each evening after taps and reports
those present, accounted for, or missing to Headquarters.
• Cooperates with Shakedown leadership at all times.
First Assistant Scoutmaster (Unit Activities)
• Serves as the unit leader in the absence of the Scoutmaster.
• Participates in pre-jamboree training.
• Works with the assistant senior patrol leader in administering unit operations.
• Is responsible to the Scoutmaster for program and activities of the unit.
Second Assistant Scoutmaster (Physical Arrangements)
• Participates in pre-jamboree training.
• Responsible to the Scoutmaster for the unit’s physical arrangements.
• Works with the troop quartermaster in the issuance of supplies or repairs.
• Working through and with the quartermaster and senior patrol leader, trains and oversees the unit’s
tasks of drawing food & food supplies, preparation & serving of food, and clean
up/recycling/disposal.
• Consults regularly with unit cooks on the most effective ways to prepare daily food selections.
• Meets daily with the troop cooks, giving briefings on food preparation and safety precautions.
• Oversees cleanup operations after each meal.
• Is responsible for the care and neat appearance of all equipment.
Third Assistant Scoutmaster (Scheduling and Records) • Participates in pre-jamboree training.
• Works with the troop scribe in the handling of unit records and the scheduling of unit participation in
Shakedown activities.
• Coordinates Hometown News Correspondents to provide material for the Saturday and Sunday issues
of the Hometown News.
• Maintains a relationship with the local media correspondents, on-site photographers and
videographers.
• Responsible for unit first aid and contacts the First Aid headquarters on serious cases.
• Maintains the general morale of the unit.
Senior Patrol Leader
• Serves as the top leader of their unit.
• Maintains information on the whereabouts of unit members.
• Works directly with the Scoutmaster in administering unit operations.
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• Through the patrol leaders, is responsible for the appearance of Scouts with regard to cleanliness and
proper uniforming.
• Maintains schedules within the unit camp covering reveille, meal hours, and other special assignments
received from Shakedown staff.
• Organizes all formations of the troop.
• Makes bed checks at taps each evening and reports and accounts for all members of the unit to the
Scoutmaster.
Assistant Senior Patrol Leader
• Acts in the absence of the senior patrol leader and assists the senior patrol leader as directed.
• Works with the first assistant Scoutmaster in administering unit activities.
Patrol Leader
• Receives assignments for patrol members from their unit leaders.
• Informs members of their patrol of assignments and sees that they are carried out.
• Sees that patrol tents, equipment, and the area around the tents are kept neat, clean, and orderly.
• Knows the whereabouts of every member of their patrol.
• Manages the dynamics of their patrol to the point where, when called upon by the
senior patrol leader, they can report and account for their full membership.
Assistant Patrol Leader
• Acts in the absence of the patrol leader.
• Assists the patrol leader as directed.
Quartermaster
• Is responsible for unit equipment, supplies, and food pick-up in Unit supplied wagon, and distribution.
• Works with the second assistant Scoutmaster for storage and issuance of all equipment and supplies
belonging to the unit or borrowed for the Shakedown.
• Maintains an inventory of all equipment and supplies, and is responsible through the second assistant
Scoutmaster for the return in good repair of all equipment to the proper location.
Scribe
• Is the custodian of all unit records.
• Works directly with the third assistant Scoutmaster in handling registration procedures and in keeping
such records as required.
• Keeps the log of the unit and carries out other duties as may be assigned to him by the Scoutmaster.
• Assists the third assistant Scoutmaster, helps the Hometown News Correspondents (HNC’s).
Chaplain’s Aide’s
• Help with unit program planning, and religious observances during unit activities.
• Assists in planning and carrying out Unit religious activities.
• Informs their unit members about the religious emblem program of their faith and how it is earned.
• Encourages unit members to live up to the ideals of the Scout Oath and Scout Law.
Historian
• Keeps a logbook about the unit’s meetings and activities.
• Keeps a scrapbook of newspaper clippings and other items about the unit’s activities.
• Collects photographs from other unit members to make a photo album of the unit’s activities.
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----------------------------------------------------------------------------------------------------------------------------------- FOOD SERVICES – Unit and Staff Units and Staff will have Friday night snack of hot dogs and chips, available for “pick-up and go” near the Trading Post starting at 6:00 PM. Units will be eating as a Troop/Crew for breakfasts and dinner, not as individual patrols as in past jamborees and shakedown events. Saturday lunch materials will be picked up at the same time as Saturday breakfast. Lunches will be prepared during breakfast preparation, and packaged to be carried in everyone’s day pack as they leave their campsite for the day. Lunch time and location will be chosen at the discretion of each Patrol. See Unit Menu’s with food preparation suggestions in Appendix.
Proper training in food preparation techniques will be done during Shakedown will help ensure an enjoyable experience for all unit members preparing for Jamboree. It is the responsibility of the Assistant Scoutmaster or adviser in charge of physical arrangements to give oversight to the preparation and distribution of meals within the Unit.
Assistant Scoutmaster Duties will include:
• Ensuring safe practices are followed in the handling and preparation of food
• Working through, and with the youth leadership to train and oversee the tasks of drawing food and food
supplies, food preparation, serving, and cleanup/recycling/disposal after each meal. Recycling is
mandatory.
• Consulting with youth cooks regularly on the most effective ways to prepare daily food selections
• Meeting with the youth cooks and giving briefings on food preparation and safety precautions
• Overseeing cleanup operations after each meal.
NOTE: Unit food supplies will be organized and dispersed by Shakedown Staff (please wear rubber soled
shoes inside the refrigerated trailer). Unit Quartermasters are responsible for arranging the pick-up of their
Unit food, Hometown newsletter and Shakedown All-occasion cake at the Refrigerated Food Trailer. See the
Shakedown Event Schedule, and Unit menu’s in the Appendix.
Staff will meet at the Staff Food area behind Camp Headquarters for Friday night “Soup and Bratwurst”, and Saturday night dinner. Saturday lunch will be delivered on location or available at the Staff Food area, and Sunday breakfast will again be at the Staff Food area.
Special Diets The food service team does not have the capability of satisfying all of the many special dietary needs of those attending the Shakedown. If there are special food needs because of medical reasons (after medical permission to attend is granted), or if your dietary needs are of a religious nature other than kosher or halal, you should make your own arrangements to meet that need. You can do this by bringing nonperishable food with you, much as you would with medications. All-Occasion Cakes A Celebration cake will be distributed to each Unit and Staff with the Saturday night food pick-up. Our intent is to combine each Unit’s celebrations (birthdays, anniversaries, etc.) into a single event after dinner on Saturday night at each Unit campsite.
----------------------------------------------------------------------------------------------------------------------------------- RECYCLING PROGRAM – Mandatory
Every individual at Shakedown will be recycling paper, plastic, cans and in preparation for the comprehensive waste removal and recycling program for the 2013 National Jamboree. Every Unit & individual is required to participate in the Recycling Program. CRV Recyclables and trash will be taken the Recycle Center and Dumpster after each meal during campsite cleanup. Each Unit will be responsible to ensure that bags are full bags before replacing with new bags in the boxes. Non-recyclable food trash will be bagged and taken to the dumpster.
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SHAKEDOWN PROGRAM ACTIVITIES– See Shakedown Event Schedule in Appendix
Shade / water stations, toilets (kybo’s), and wash stations are available throughout the campground. Shakedown participants will keep track of their personal water intake on their ID/ Hydration / Activity card.
A NOTE FROM THE SUMMIT: Weather conditions at the jamboree can range from being hot and humid during the day to mild temperatures in the evenings. Rain is more common at the Summit due to its location in the
Appalachian Mountains. Jamboree activities are very strenuous, and the 2013 Jamboree’s programs are different from any jamboree experience before. It is crucial that
everyone arrive fit and prepared, and drink plenty of water while at the jamboree.
---------------------- PLAN AHEAD PATCH AWARD will be given at Check-Out to participants who: (Checked off by Staff on your ID)
Attended the Arena Show
Attended the Interfaith Worship Service
Participated in the Recycle Program
Participated in the Service Project
Participated in 3 or more activities
Participated in 5 or more Booths or Team-Building Games
Can account for 4 Good Turns (see below)
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PARTICIPANT PATCH will be given to every participant at Check-In Campwide Activities
Morning Assembly / Flag Raising
Arena Show
Interfaith Worship Service
Campwide Shakedown Photo
Scheduled Activities (Hydration Card checked off by Staff at each activity)
Service Project - Mandatory
Recycling Program - Mandatory
Venture Crew only Ranges - .22 Rifle (10 rounds), Pistol (10 rounds) & .45 Pistol (5 rounds)
Each person will be charged $5 at each Range
Shotgun Range – (5 rounds & 5 clays) – Charge To Be Determined
Archery Range – (5 per end)
Slingshot Range – (10 per round)
Tomahawk Throwing Range – (2 throws per person)
Zip Line
Rock Climbing – 2 rocks
Open-Schedule Activities
Team-Building Games
Activity Booths
Introductions to Merit Badges at the Merit Badge Midway
Good Turns
Honor a Moment of Silence during Flag Raising and Lowering Ceremonies
Helped set up camp
Full & Complete Uniform
Hydration Card marked off at each station visited
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CONSERVATION SERVICE PROJECT Conservation Service Project participants will Check-In at the project site and get training and work assignments. The project is two sets of stairs in the arroyo to get people back and forth from the Loma Linda site to the Wyote site. Every participant needs to bring their own pair of work gloves. All tools needed to carry out the project will be provided at the Service Project site. Order of the Arrow will be assisting & supervising this Program activity.
Participants in the Service Project will automatically earn the Messengers of Peace Emblem. It is a ring patch that encircles the World Crest on the Field Uniform shirt. A MOP certificate will be handed out to each participant’s Unit Leader at Check-Out. Parents will be able to take the certificate as proof to a Scout shop to purchase the number of patches desired.
Participation in a MOP project adds pins to a global Messengers of Peace map, showing service projects around the world.
CAMPWIDE SHAKEDOWN PHOTO Finally, before packing up camp, we will gather our 12 Units, looking sharp in field uniforms, in front of the Albertson’s Refrigerated trailer for a campwide 2013 Shakedown photo.
----------------------------------------------------------------------------------------------------------------------------------- SHAKEDOWN POLICIES Alcohol Policy The following statement is approved by the National Executive Board of the Boy Scouts of America. The current Guide to Safe Scouting states: “It is the policy of the Boy Scouts of America that the use of alcoholic beverages and controlled substances is not permitted at 39 encampments or activities on property owned and/or operated by the Boy Scouts of America, or at any activity involving participation of youth members.” Accordingly, it is the policy of the 2013 National Scout Jamboree that alcoholic beverages and controlled substances are not permitted. Tobacco Policy The current Guide to Safe Scouting states: “Adult leaders should support the attitude that they, as well as youths, are better off without tobacco in any form and may not allow the use of tobacco products at any BSA activity involving youth participants. All Scouting functions, meetings, and activities should be conducted on a smoke free basis, with smoking areas located away from all participants.” Accordingly, it is the policy of the 2013National Scout Jamboree that smoking and the use of smokeless tobacco is prohibited in all jamboree buildings, tents, and vehicles. While in BSA uniform and/or on duty, smoking or the use of smokeless tobacco is not permitted. The use of tobacco by visitors or off-duty, non-uniformed staff or leaders will be restricted to designated areas.
----------------------------------------------------------------------------------------------------------------------------------- WHAT TO BRING TO SHAKEDOWN Attendees should mark uniforms and personal gear with their name, home address, and jamboree unit number. If you find any item at the Shakedown, take it to Camp Headquarters “lost and found.” Units will be responsible for their campsite equipment and supplies:
2-person tents are ideal, larger tents may not work well in the campsite layout! See the Unit
Campsite Layout Jamboree Style diagram in the Appendix.
Leaders’ tents, pop-ups, tables, and chairs
Cooking Equipment and fuel
Unit Banner, Patrol Flags, etc.
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Participants must fit all their personal gear in the Shakedown duffel bag and day pack that will be provided by their Scoutmaster or Advisor. It is important that participants pack the right items. Personal Gear
Sleeping bag (lightweight in stuff sack with 30 degree rating is good)
Eating kit (previously distributed by your Scoutmaster or Advisor)
Two refillable1-liter water bottles with carabineer
Toiletry kit (keep it small)
Flashlight (extra batteries recommended)
Sunscreen
Non-aerosol insect repellent
Paper and pencil for meetings – This is important!
Clothing
One complete Field Uniform (formerly Class ‘A’) including zip off pant legs
Two Activity Uniform (formerly Class ‘B”) T-shirts/polo/activity shirts (synthetic is good)
Good, broken-in hiking boots
Lace-up shoes (lightweight sports)
Scout headgear
One jacket or sweatshirt (synthetic is good). Nights can get chilly at FSR, even in May.
One set of sleep clothes
Two pair of underwear
Two pair of socks
Sunglasses (optional)
Work gloves for the Service Project
DO NOT BRING PERSONAL FIREARMS, AMMUNITION, SLING SHOTS, OR BOW AND ARROWS TO CAMP.
HAVE A GREAT TIME AT SHAKEDOWN
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APPENDICES
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Friday May 3, 2013
3:00 PM Begin Unit Camp Setup & Troop Registration, Check-In & Medical Form Check, Hometown News & Participant Patches Distributed
SECURITY & Unit Campsite
6:00 PM Hot Dog & Chips Snack / Recycle Program
Snack Pop-up near Trading Post
Ham Radio Communications Radio Tower
7:00 PM Flag Lowering Camp Wide - Moment of Silence
8:00 PM
Cracker Barrel Announcements for SM's, SPL's, Advisors & Presidents
Camp Headquarters
HNC's Saturday Newsletter Articles DUE Camp Headquarters
Chaplain's Aids Meeting Camp Headquarters
9:00 PM Patrol Leaders Council Unit Campsite
9:30 PM Patrol Meetings Unit Campsite
10:30 PM Taps - Lights Out Camp wide
10:45 PM Tent Check and Head Count - SM's Unit Campsites & Camp Headquarters
Saturday May 4, 2013
6:30 AM Reveille Camp wide
Quartermaster Food Pickup Breakfast & Lunch & Hometown Newsletter
Food Trailer
7:00 AM MORNING ASSEMBLY - Flag Raising & Announcements Campwide at Flags - FIELD UNIFORM
7:30 AM Prepare Breakfast and Boxed Lunch Unit Campsite
8:00 AM Troop Registration, Check In & Medical Form Check SECURITY
8:45 AM Cleanup / Recycle Program Unit Campsite & Recycle Center
9:00 AM-5:00 PM
PROGRAM ACTIVITIES & SERVICE PROJECT - See the Unit Rotation Schedule
Activity Areas, Venture Ranges, Scout Ranges, Service Project Area - ACTIVITY UNIFORM
9:00 AM Trading Post Open Trading Post
Commissioner Campsite Inspections Unit Campsites
By Patrol Boxed Lunch on Location Camp wide
5:00 PM
Quartermaster Food & All Occasion Cake & Hometown Newsletter Pickup
Food Trailer
HNC's Sunday Newsletter Articles DUE Camp Headquarters
Chaplain's Aids Meeting Bowl at Flags
5:30 PM Dinner Prep Unit Campsite
6:30 PM Cleanup / Recycle Program Unit Campsite & Recycle Center
7:00 PM Flag Lowering Camp Wide Moment of Silence
7:00 PM Announcements for SM's, SPL's, Advisors & President Camp Headquarters
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Commissioner Campsite Inspections Unit Campsites
7:15 PM Patrol Leaders Council Unit Campsite
7:30 PM Patrol Meetings Unit Campsite
Trading Post Closed Trading Post
7:40 PM Troop Assembly Unit Campsite
7:45 PM Units join Procession by Commissioner invitation to Arena Show
Units gather at Campsite Walkway
8:15 PM ARENA SHOW / CAMPFIRE Arena Area - FIELD UNIFORM
10:00 PM Units return to Campsites Unit Campsites
10:30 PM Taps - Lights Out Camp wide
10:45 PM Tent Check and Head Count - SM's Unit Campsites & Camp Headquarters
Sunday May 5, 2013
6:30 AM Reveille Camp wide
Quartermaster Food & Hometown Newsletter Pickup Food Trailer
7:00 AM Flag Raising
Camp Wide Moment of Silence
Prepare Breakfast Unit Campsite
8:00 AM Campsite Cleanup / Recycle Program Unit Campsite & Recycle Center
8:45 AM Chaplain's Aids prepare for gathering
Bowl at Flags - FIELD UNIFORM
Commissioner Campsite Inspections Unit Campsites
9:00 AM Troop Assembly Unit Campsite - FIELD UNIFORM
9:15 AM Units join Procession by Commissioner invitation to Interfaith Worship Service
Units gather at Campsite Walkway
9:30 PM INTERFAITH WORSHIP SERVICE Bowl at Flags - FIELD UNIFORM
10:00 AM ALL UNITS - SHAKEDOWN EVENT PHOTO Food Trailer - FIELD UNIFORM
10:20 AM Flag Lowering
Camp Wide Moment of Silence
Break Camp Unit Campsite
11:00 AM Scoutmaster Meeting - Units clear to Check-Out on Commissioner Campsite Inspection Approval - Award Patches and MOP Certificates handed out
Camp wide at SECURITY CHECK-OUT
12:00 PM Depart Camp wide
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POST-WEEKEND EVALUATION FORM
In order to ensure that future Jamboree Shakedown Events are of the highest quality possible, we would appreciate your taking a few moments to tell us what you thought about our weekend. Thank you for your assistance!
Please respond to the following questions by
Statements by checking the best answer from the
columns to the right:
Strongly Agree
Agree Neither Agree or Disagree
Disagree Strongly Disagree
Firestone Scout Reservation is a good location for
The Shakedown Weekend.
The Weekend’s Program was enjoyable.
The Arena Show was very entertaining.
The Food was Great!
Shakedown Staffers were very helpful.
The Shakedown was well-organized.
The Activity Stations were a lot of fun.
The Merit Badge Stations were interesting
I liked using the ID Badges to see what I’d done.
Shakedown helped me prepare for Jamboree.
Please write down any other comments you have:
Please tell us who you are.
Boy Scout Scout Leader Staffer Guest Parent
THANK YOU!
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BOY SCOUTS OF AMERICA
2013 NATIONAL JAMBOREE
AT
FIRESTONE SCOUT RESERVATION
