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Chapter 4Sending Proforma Invoice

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Words Revision

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Fill in the blanks with new words

1. A invoice is an invoice sent for forms sake.

2. It is out of question that we can get the necessary importlicence from our .

3. In order to enable the buyer to make the necessary

arrangements, the seller may open a proforma

invoice.4. Proforma invoice does not either the buyer or the

seller.

5. We sailed from Ningbo with a of cotton.

proforma

authorities

preliminary

bind

cargo

Exercise

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Fill in the blanks with new words

11. Proforma invoice can be used for a formal

or a price reference.

12. Our find your price too high.

13. A proforma invoice is usually established by exporter inresponse to importers request prior to concludinga .

quotation

clients

transaction

Exercise

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What Is A Proforma Invoice

Pro: forForma: form

In business, a proforma invoice

is an invoice sent for formssake(

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Functions of Proforma Invoice

1to serve as a formal quotation or as a pricereference;

2to enable the buyer to make necessary

preliminary arrangements, such as obtainingan import license for the goods he would liketo order;

3to inform the buyer of the amount payable forgoods to be shipped.

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Samples of proforma

invoice

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Details of Proforma Invoice

1descriptions of the goodstype,specification

2unit price3quantity(4) terms of payment

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(5) time of shipment

(6) total amount

(7) shipper, cargo insurance and transport charges

(8) name of buyer and address

Details of Proforma Invoice

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Case 1250021CIF

Key Points

1. 2. 3.

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Letter 1

An Importers Enquires for Sending Proforma InvoiceIran Haruji Import & Export Co,. Ltd.PO Box 14155-1663, Tehran, Iran

February 28, 2009China Yiwu Boya Import & Export Co,. Itd.No.8, Building 254th Area of JiangdongYiwu, Zhejiang, China

Dear Sirs,

One of our clients in Tehran, Iran, has asked us toobtain a proforma invoice for the following product:

Lion Brand Nail Clippers Model 21 chrome plated.

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Letter 1

An Importers Enquires for Sending Proforma InvoicePlease send us your proforma invoice in

triplicate for 2500 dozens of the aboveproduct with prices CIF Tehran as soon

as possible, so that we can get ourclients confirmation. We will have noproblem in obtaining the import licence

from our authorities. As soon as this isapproved, a letter of credit will beopened in your favour.

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Letter 1

An Importers Enquires for Sending Proforma InvoiceYour prompt attention to this matter

will be appreciated.

Yours faithfully,T S KhayamImport Manager
http://images.google.cn/imgres?imgurl=http://www.a88.cn/com/fyjd/pic/1097479127.jpg&imgrefurl=http://www.eaworld.cn/sales/show/15/123.htm&h=240&w=240&sz=27&hl=zh-CN&start=21&tbnid=J2f6h6Gmpa7a6M:&tbnh=110&tbnw=110&prev=/images%3Fq%3D%25E6%25B5%25B7%25E5%25B0%2594%25E6%25B4%2597%25E8%25A1%25A3%25E6%259C%25BA%26start%3D20%26gbv%3D2%26ndsp%3D20%26svnum%3D10%26hl%3Dzh-CN%26inlang%3Dzh-CN%26newwindow%3D1%26sa%3DN%26oe%3DGB2312

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Notes to Letter 1

1.obtain [b'tein] vt. , eg: One of our clients has asked us

to obtain

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2. in triplicate in duplicate in quadruplicate, in four copiesinquintuplicate in sextuplicatein septuplicateinoctuplicatein nonuplicatein decuplicate.

Notes to Letter 1

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Notes to Letter 1

3. as soon as possible 4. confirmation 5. have (no) problem in doing sth.eg: We will have no problem in

obtaining the import licence fromour authorities.

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Notes to Letter 1

6. in ones favor eg: As soon as this is approved, a

letter of credit (an L/C) will beopened in your favour.,

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Case 2

KeyPoints.

2. 3.

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Letter 2

A Reply from an Exporter to Sending Proforma Invoice

China Yiwu Boya Import & Export Co, Ltd.No.8, Building 25, 4th Area of Jiangdong, Yiwu,

Zhejiang, ChinaMarch 2, 2009

Iran Haruji Import & Export Co,. Ltd.PO Box 14155-1663Tehran, Iran

Dear Mr. Khayam,

In reply to your request, dated February28, we have much pleasure in sending you

herewith our proforma invoice in triplicate.

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Please let us know by fax for youracceptance and the approved importlicence.

For your information, our offers usuallyremain open for about a week. As wereceived large number of orders from ourclients, it is quite probable that ourpresent stock may soon run out. Wewould suggest that you place your orderwith us at an early date.

Letter 2A Reply from an Exporter to Sending Proforma Invoice

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We look forward to hearing from you.

Yours sincerely,MT LuExport Manager

Letter 2A Reply from an Exporter to Sending Proforma Invoice

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Notes to Letter 2

1.in reply to 2.herewith, ()

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Notes to Letter 2

3. for your information (FYI)4. run out 5. at an early date

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Case 3CIFFOB

Key Points

1. 2. 3. 4.

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Letter 3An Importers Requests to Sending Proforma Invoice

Iran Haruji Import & Export Co,. Ltd.PO Box 14155-1663, Tehran, Iran

March 9, 2009

China Yiwu Boya Import & Export Co,. Itd.No.8, Building 254th Area of JiangdongYiwu, Zhejiang, China

Dear Mr. MT Lu,We have received your sample with thanks.

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If you can accept US$15/dozen FOB Ningboand send us a proforma invoice, we shall beready to book a trial order for 2500 dozens ofLion Brand Nail Clippers Model 21 chrome

plated. An L/C will be established immediately.When shipping the merchandise, we need yourassurance that the quality will be as high asthat of the sample.

Yours sincerely,T S KhayamImport Manager

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1.sample [smpl] n. , 2.trial order

: firm order: initial order/first order: formal order: limited order: market order: original order

Notes to Letter 3

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Notes to Letter 3

3. assurance['rns; 'rns]n.1);e.g. He gave me a definite assurance that

the goods would be delivered in twodays.,

2)life assurance

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give sb. an assurance that

...have full assurance of shake sb. 's assurance with assurance ,

Notes to Letter 3

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Case 4

CIFFOB

Key Points

. 2. 3.

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China Yiwu Boya Import & Export Co,. Itd.No.8, Building 25, 4th Area of Jiangdong,Yiwu, Zhejiang, China

March 15, 2009

Iran Haruji Import & Export Co,. Ltd.PO Box 14155-1663Tehran, Iran

Dear Mr. Khayam,Thank you for your letter of March 9, 2009.

Changing port of shipment will be no problem tous.

L 4

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But the counter-offer you gave wouldleave us little profits. However, as you are ourfirst customer in Iran, we would like toaccept your counter-offer for a trial order,and we will send our proforma invoice to you

soon. Please note we have made out ourproforma invoice to be expired by the end ofApril, as we know that you need some time toapply for import license for this order.

We look forward to your trial order.

Faithfully yoursDavid Chen

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Notes to Letter 4

1.port of shipment ;

port of dispatch port of departure port of delivery port of destination port of discharge port of entry port of transshipment

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Notes to Letter 4

2. leave us little profitssell at a profit operate at a profit

The company has declared an increase in

profits.

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Notes to Letter 4

3.make sth out e.g. make out a cheque for 10 dollars.

10Applications must be made out intriplicate.

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Notes to Letter 4

4.expire eg. Our current contract is about to expire,

and we'll need to discuss a new one.

When will the import license expire?

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Letter-writing Guide

1. Use short sentence. Finish one pointbefore going on to another. Avoid long,

involved paragraphs. Say what you haveto say and say it clearly and completely.

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Letter-writing Guide

2. As a proforma invoice has contained relativedetails of the goods, it is not necessary to statetoo much about the contents of the invoice inyour letter. The crucial point is to clearly statethe aim of your letter so that the reader willhave no doubt about your intention.3. Business letters must be helpful.

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ABC EXPORT AND IMPORT TRADING COMPANY

NO.666 FAZHANG ROAD BEIJING CHINA

PROFORMA INVOICE

Date: MARCH. 4, 2002 Ref. No.: 02E1-569AYOUR PURCHASE ORDER:06990

SELLER: ABC EXPORT AND IMPORT TRADING COMPANY

ADDRESS: NO.666 FAZHANG ROAD BEIJING CHINA

BUYER: GENERAL EX IMPORT COMPANY

ADDRESS: NO.2 ZXW ROAD,DUBAI

1. DESCRIPTION OF GOODS, QUANTITY, UNIT PRICE, AMOUNT

DESCRIPTION OF GOODS

QUANTITY UNIT PRICE AMOUNT

ALUMINIUM FOIL JUMBO ROLLS 26 MIRCON

30 ROLLS CFR DUBAI

USD687.00/ROLLCFR DUBAIUSD20,610.00

2.SHIPPING MARK:3.PORT OF DESTINATION: DUBAI,UAE

4.PORT OF DELIVERY: SHANGHAI, CHINA5.TIME OF SHIPMENT: MARCH 20

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PROFORMA INVOICE

International Airway Bill No. 1. Shipper: .2. Sender: .

3. Recipient:[Ship to address]

tel: 36-1-327-30004. Description: .5. Reason: For Educational purposes6. Country of Origin: 7. Unit value: .(for custom purposes only)

8. Delivery costs: 9. Total value: $ .(for customs purposes only)10. Terms of delivery: CIF Budapest

To be custom-cleared with the Lake Successagreement

11. Terms of Payment: Free of charge12. Net and Gross weight: .

13. Marking of boxes: 14. Dimensions of boxes: .15. Number of packages shipped: .

I certify that this information is correct.

BY: ________________________ DATE: ___________________

(name, title)

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PROFORMA INVOICE

INVOICE NO.:

DATE :

EXPORTERS REF:

BUYERS ORDER NO. :

DATE :

OTHER REFERENCES :

BUYER IF OTHER THAN CONSIGNEE:

COUNTRY OF ORIGIN: COUNTRY OF FINAL DESTINATION:

TERMS OF DELIVERY AND PAYMENT:

IRREVOCABLE, TRANSFERABLE, DIVISIBLE, ASSIGNABLE, CONFIRMED

100% LETTER OF CREDIT THROUGH WORLD PRIME BANK IN OUR FAVOUR

AT SIGHT FROM THE DATE OF BILL OF LADING. TT REIMBURSEMENT

ALLOWED.

QUANTITY IN MTS. RATEUSD / MT

C I F

TOTAL

DESCRIPTION OF GOODS

TOTAL (IN WORDS) :This invoice is for export/import purposes only and not intended for payment purpose

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NO: PRO-01-22

TO LEBRUN FRANCE.DATE November 16, 1999

NOTE THIS PROFORMA INVOICE IS VALID UP TO SEP.20,2000

Marks

Commodities & Specifications

Quantity

Unit Price

Amount

LEBRUN

S/S COOKWARE

( WITH BLUE

RING BAKELITE

HANDLES)

1800 SETS / 300CT

NSCNF

USD9.75ANTWERP

USD17,550.00

1. PAYMENT: L/C AT SIGHT

2. PACKING: EACH PACKED IN COLOR BOX, THEN IN CARTONS.

3. PORT OF LOADING : GUANGZHOU, CHINA

4. PORT OF DISPATCHING/DESTINATION: ANTWERP

5. DELIVERY: ON/BEFORE DECEMBER 15, 19996OTHERS

Documents

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