2008 Spring Elementary Pre-Test Workshop

2008 Spring Elementary Pre-Test Workshop

AIMS DPA

Science

TerraNova

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Packet of Materials

• Hard copy of today’s PowerPoint Presentation

• Test Security Agreement

• Testing Incident Report

• Spring AIMS DPA/TN Critical Dates

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Who Tests?

AIMS DPA

• Students in Grades 3 – 8

• All students tests (either with AIMS or AIMS-A)

AIMS Science

• Students in Grade 4 and Grade 8

TerraNova

• 2nd grade

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AIMS DPA & Test Dates• April 7 Writing

• April 8 Reading and Math



• April 14 Science (no make-up)

• April 18 AIMS DPA test window closes

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AIMS DPA Administration

Content Areas for each of the four days have been predetermined.

• Day 1 – Writing

• Day 2 – Reading, part 1 and Math, part 1



NOTE: All students within a grade should test on the same content area at approximately the same time.

TAD Page 4; TCM Page 4

Spring 2008 - AIMS DPA Test Schedule

Testing Day Content Area Grade(s) Session(s) / Time

Day 1 Writing 3 - 8 1 session – 2 hours

Day 2 Reading Part 1

Mathematics Part 1

3 - 8

3 - 8

1 session – 45 - 60 min.

1 session – 45 min.


Mathematics Part 2

3 - 8

3 - 8




Mathematics Part 3

3 - 8

3 - 8



Day 5 Science Part 1

Science Part 2

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4

1 session – 45-60 min.

1 session – 45-60 min.

NEW

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Test Materials - Grades 2 through 8

TerraNova AIMS DPA AIMS Science

2nd Consumable Test Book

3rd

Consumable Test BookWriting Draft Booklet

4th Test Book

Answer DocumentTest Book

Answer Document

5th Test Book

Answer Document

6th Test Book

Answer Document

Precoded Student Information

Grade 2 slip sheets precoded with studentinformation

Grades 3 through 8 precoded bar codelabels

Grades 4 and 8precoded bar codelabels for Science

AIMS Science

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AIMS Science

• Administer to all students in Grade 4 and 8.

• AIMS Science is operational for Spring 2008.

• There are 2 operational forms for each grade level.

• Form ID must be bubbled on answer document.

NEW

TerraNova – 2nd Grade

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TN Test Dates• TerraNova given over two days

- April 7

- April 8• Make-up Window ends April 18

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Approximate TerraNova Times

It is permissible to change the order of the tests.

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When Will Materials Arrive?

Will arrive to testing warehouse:

• March 17 – 20

• Hopefully sent out to the school on March 28

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Receiving Materials - Inventory

Inventory contents of shipment• Packing List is in Box 1.• Compare number of contents on packing list with actual

number of materials received. • Note any discrepancies on packing list.• Order shortages from Cindy Hurley by closing of short-

order window.• Place inventoried materials in locked storage.

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Short-Add Window

AIMS DPA, Science, & TerraNova

• March 31

• Window closes at 4:00 PM

• Be sure to order large print or Braille if needed

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Test Coordinator Responsibilities

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Test Coordinator Responsibilities

• Read Test Coordinator Manual and Test Administration Directions

• Order Materials for shortages• Train Test Administrators & Proctors • Collect and store signature on Test Security

Agreement • Organize and distribute Test Materials• Secure Test Materials during Testing Cycle• Return materials to testing warehouse

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Training Test Administrators & Proctors

• Reviewing testing schedule for each day of testing.

• Reviewing Test Administration Directions – have teachers highlight and make notes in manual as needed.

• Procedures including review of Test Security Agreement.

• Preparing classroom/testing site – appropriate test environment and permissible visual aids.

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Training Test Administrators & Proctors Continued

• Handling of test materials before, during, and after testing.

• Discussing procedure of students requiring test accommodations (Ell, SpEd, or 504 students).

• Preparing test booklets and answer documents: barcode labels, bubbling accommodations, transcription of answers to regular answer document for students receiving certain accommodations on writing.

Test Administration

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Significant Breaks

Significant breaks:• Writing – Grades 3, 4, and 5 between session 1 and 2

• Reading / Mathematics – Grades 3 – 8 each day between administration of Reading test and administration of Mathematics test

• Science – Grades 4 and 8 between session 1 and 2

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During Testing

• Monitor testing activities – active proctoring.

• Check test materials in and out to Test Administrators.

• Maintain an accurate inventory of all testing materials throughout the test administration window.

• Be sure to have a system that identifies who actually tested and submitted a test answer document. **

** Important information if student missing a test score.

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Testing Issues

• When in doubt …call Cindy Hurley 225-5418!

• Call Cindy to report any and all inappropriate testing incidents.

• Use the Testing Incident Report Form provided in your packet and return to Cindy.

• Inappropriate handling of incidents may result in liability issues.

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If A Test Needs To Be Invalidated

• Only The Arizona Department of Education can make the determination to invalidate a test.

• When a testing issue occurs notify Cindy Hurley (225-5418) as soon as possible and then she will get guidance from ADE.

• The Arizona Department of Education recommends that the student’s parents or guardians receive written notification of the incident and its consequences.

Test Administrators

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Test Administrators:

• Must be an employee of your school.

• Must verify quantities of material they receive.

• Request additional materials from site test coordinator.

• Distribute, collect, and verify all test materials on testing dates.

• Assemble and return test materials to site test coordinator.

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Test Administrators are required to:

• Attend training activities scheduled by the Site Test Coordinator.

• Read and sign a security agreement.

• Adhere to all test administration security procedures.

• Follow test administration directions exactly as stated in the Test Administration Directions.

• Read the test administration script aloud to the student exactly as stated in the Test Administration Directions.

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Security Procedures

It is unethical and shall be viewed as a violation of test security for any person to:

• Examine the content of any portion of the test.

• Disclose or allow to be disclosed the content of any portion of the test before, during, or after test administration.

• Allow students access to test questions or writing prompts prior to testing.

• Allow students to share information during test administration.

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Security Procedures, cont.


• Allow students to use scratch paper on the AIMS.

• Read any parts of the test to students except as indicated in the test administration directions.

• Influence students’ answers by offering assistance of any kind.

• Change students’ answer choices.

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Security Procedures, cont.


• Review students’ answers, including the writing rough draft and writing final copy.

• Photocopy, transcribe, or in any way duplicate any part of the AIMS test books.

• Fail to return all test materials, including unused documents.

• Participate in, direct, aid, counsel, assist in, encourage, or fail to report any violations of these test administration security procedures.

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Test Administrators – AIMS Schedule

• AIMS is not a timed test.

• Testing session is complete only when the allotted time for the session has ended or when all students present have finished the session.

• Student may bring personal reading materials or class work for use if they finish before the allotted time has ended.

• Students who need additional time must be allowed to continue testing.

• No AIMS testing session may carry over to the next school day.

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Test Administrators – Prepare Room

• A supply of sharpened, standard, wooden, graphite-based No. 2 pencils with erasers.

• A pencil sharpener or an additional supply of pencils.

• A “Testing – Do Not Disturb” sign.

• Commercially published dictionaries and thesauri for AIMS writing test only.

• Translation dictionaries for those ELLs who are eligible for this standard accommodation.

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Precautions

• Do not photocopy the test books or the answer documents.

• Do not disassemble or pull pages from the answer documents.

• Do not use “sticky” notes, paperclips, tape, staples, or glue on the answer documents.

• Do not insert loose papers into the answer documents.

• Do not tape or glue additional paper into the answer documents.

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Precautions, cont.

• Do not allow students to use extra paper to write their responses for the AIMS writing test. Only answers that are handwritten in pencil on the pages designated “Final Copy” will be scored.

• Do not allow students to use correction fluid on the answer documents.

• Test materials that have been contaminated with blood, vomit, or other bodily fluids are to be returned to the site test coordinator to be destroyed.

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Students Who Leave Room During Testing

• Students should remain in the testing room during the entire scheduled testing session.

• Students may be allowed to go to the restroom, if necessary, during testing.

• Only one student may leave at a time.

• Collect student’s test materials before the student leaves the room and then give materials back to the student upon returning to the room.

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Students Who Leave School During Testing

• Students who need to leave school before completing a particular testing session, including those students who leave due to illness, are ineligible to continue the test for that testing session.

• The Test Administrator should inform the student that he / she will not be permitted to finish that testing session when the student returns to school.

• The test administrator should then collect the student’s test materials.

• Even if a student does not finish a session, the test materials must be returned for scoring.

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Students Who Leave School During Testing

• The Arizona Department of Education recommends that documentation identifying the time the student left the testing room and the reason for leaving early be kept and then later attached to the student’s test report.

• If the student returns to school for a different testing session, the student is permitted to test in the different testing session.

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Disruptive Students

• Students who disrupt testing, refuse to participate, receive help from others, or otherwise engage in behavior not consistent with acceptable classroom behavior should be subject to the disciplinary procedures established by the school for such occurrences.

• Whenever possible, the disruptive or misbehaving student should be allowed to continue testing in a different location so that other students may test undisturbed.

• The Arizona Department of Education recommends that the student’s parents or guardians receive written notification of the incident and its consequences.

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Acceptable Resources

• AIMS Writing - Official Six Trait Rubric wall posters . - Several copies of a commercially published

dictionary and thesaurus.

• TerraNova - Use of punch-out rulers that have been provided.

• Translation Dictionaries for eligible ELLs

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Unacceptable Resources

• Math manipulatives, charts, and aids, including but not limited to a ruler, number line, compass, and an abacus, may not be used on any portion of the AIMS or TN.

• Electronic devices, including but not limited to computers, calculators, cell phones, digital watches, personal digital assistants, and portable music players, are prohibited during testing and should not be permitted in the testing room.

• Dictionaries and thesauri during the AIMS reading or mathematics test.

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Use of Scratch Paper

• Use of scratch paper is a test violation for AIMS . - Students may write in the test booklets if they they need to. - Be careful with the 3rd grade consumables that students don’t write too near the bubbles or near the timing marks on the sides of the pages.

• Use of scratch paper is okay though for TerraNova.

Student Demographic Information

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AIMS Student Bar Code Labels

• Student Bar Code Labels will contain ALL required demographic information except for information regarding accommodations.

• Student Bar Code Labels are to be placed on the front of the answer document. Do not use the Master Label.

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AIMS Student Bar Code Labels

• Bar code labels are provided for each test administration

• Schools that have student enrollment data in SAIS by February 12 will receive student bar code labels.

• Only the Test Coordinator, Test Administrator, or Test Proctor should place bar code labels on answer documents.

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Student Bar Code Labels for AIMS

Master Label

Bar CodeLabel

Extra Bar Code

Do Not Use

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Student Identification Information for AIMS

Student identification, located on the front covers of the AIMS test books and answer documents, MUST be completed by the student prior to testing.

• Student name• Teacher• School• District

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Student Identification Information for AIMS

• The directions for completing student information are included in the administration directions for each day and content area.

• Test Administrators who do not read this information to students are violating test administration procedures.

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Pre-coded student barcode labels are to be placed on the front of the student answer document in the designated area.

You must utilize only a CTB-generated label with a barcode. Do not write or mark in the designated barcode label space.

Placement of Pre-Coded Barcode Labels

Student MUST

complete

this section

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AIMS Student Demographic Information for Students Without Labels

• For students without a bar code label, the grid on the back must be completed by school personnel.

• The top half is to be completed before testing.

• The bottom half is to be completed after testing.

Complete only for students

without bar code labels

Top Half of Back of Answer Document

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Bottom Half of Back of Answer Document

Complete for students without bar code labels

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Bottom Half of Back of Answer Document

Question #6: Not Enrolled

This bubble is only to be used for students that are home schooled or private school students that are being tested at your school.

Using this bubble will score the test, but no student data will be included in school reports, district reports, or state reports.

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Private School or Home SchoolStudent Demographic Information

• Fill in the top half of the back side of the AIMS answer document and put the student’s phone number including the (520) in the Student ID fields.

• Mark box 6 (not enrolled) on bottom half of the back side of the AIMS answer document.

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• Most students will have a precoded Student Information Sheet (SIF) – no demographics need to be filled in. This SIF must be placed behind the front cover of the test book when the tests are returned. Do not remove them.

• If there is no precoded SIF for a student, then student-identifying information will need to be filled in by school personnel. Follow the directions on pgs. 6-7 of the Test Directions to enter the information in by hand.

• If a student has used an accommodation, then boxes AA must be filled in on their answer document – see slides 55 & 56.

TerraNova Student Demographics

55AA

BB (no longer valid)

X

56

Note: This information can only be found in the Test Coordinator Manual – Pg. 12.

Filling in Sections AA and BB on TerraNova Answer Document

BBNo Longer Valid

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Test Forms

• AIMS DPA, and AIMS Science

• Students must bubble the letter of their test form as indicated on the cover of their test book per instructions in the Test Administration Directions.

• AIMS Science answer documents will not be scored if test form bubble is not completed.

Accommodations

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Accommodations

• The accommodations available to students while testing are limited to those listed in Testing Accommodations: Guidelines for 2007-2008, Revised January 2008. http://www.ade.az.gov/standards/aims/Administering/TestingAccommodations2007-08.pdf

• All test administrators should be familiar with Testing Accommodations Guidelines for 2007-2008.

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Accommodations

Arizona offers two levels of accommodations to students participating in state assessments:

• Universal Accommodations• Standard Accommodations

Non-Standard Accommodations are no longer available.

NEW

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Universal Accommodations

• Represent a minor change in testing practices or procedures.

• Do not change what the student is responsible for learning or demonstrating.

• Available to all students who require them.

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The following Universal accommodations are available to ALL students:• A separate location and / or preferential seating• Special lighting• Noise buffers• Special furniture or pencil• Familiar test administrator• Repeat directions• Clarify directions• Color overlay

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A student with an injury, such as a broken hand or arm, that

would make it difficult to participate in state assessments

may receive the following standard accommodations as

needed:

• Write answers directly into test booklet.

• Record or dictate multiple choice responses to a scribe.

• Use assistive technology with spell check, grammar check, and predict ahead

functions turned off.

Student’s responses must be transferred to an answer document

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Standard Accommodations

• Provisions made in how a student accesses and demonstrates learning.

• Does not substantially change the instructional level, the content, or the performance criteria

• Must have an IEP or 504.

• ELLs may be considered for standard accommodations (See slide 67).

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Standard Accommodations

The following standard accommodations are available to Special Education students and 504 students:

• More breaks and / or several shorter sessions.• Extended time for TerraNova testing.• Small group administration or one-on-one testing.• Simplify language in directions in English.• Exact sign language interpretation.• Writing prompt, mathematics test items or science

test items may be read aloud and / or read in English.

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Standard Accommodations, cont.

The following Standard accommodations are available to Special Education students and 504 students:

• Magnification device / Amplification device• Place marker use• Write answers directly in test booklet *• Record or dictate multiple choice responses to a scribe *• Use assistive technology with spell check, grammar

check, and predict ahead functions turned off *

* The student’s responses must be transferred to the student’s answer document.

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Available ELL Accommodations• More breaks and / or several shorter sessions.• Small group administration or one-on-one testing.• Simplify language in directions in English.• Read aloud in English the writing prompt,

mathematics test items or science test items as needed upon student request.

• Provide a word-for-word published translation dictionary

• Exact oral translation of directions as needed upon student request.

How to Mark Standard Accommodations

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After Testing

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Each School – Scorable Materials

Scorables for AIMS DPA

Scorables for AIMS Science

Scorables for TerraNova

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Scorable Materials(Answer Documents)

Scorable Materials must be separated and boxed by testing programs. Keep used and unused answer documents separated but kept in the same box.

• AIMS DPA - Stack used answer documents by grade and separate stacks with colored paper

• AIMS Science - Stack used answer documents

• TerraNova 2nd Gr. – Stack consumbable used books(Be sure to check slip sheet

is inside)

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• Make sure barcodes are affixed correctly, are not damaged, and there are no extraneous marks.

• Make sure all transcribing has been done when necessary.

• Check answer documents and test books to ensure that answer documents have not been left inside test booklets.

Organizing Scorable Answer Documents

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Nonscorable Materials

• Unused Grade 3 test books

• Used and unused Grade 3 Writing Draft Booklets

• Used and unused Grade 4 through 8 Reading / Writing / Mathematics Test Books

• Used and unused Grades 4 and 8 Science Test Books

• TerraNova 2nd Grade unused consumable books

• Test Administration Directions

• Test Coordinator Manuals

• All unused student bar code labels

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Nonscorable Materials

• Organize all nonscorable test materials by document type.

• Count the number of each type of document and note it on a slip of paper in case documentation is needed.

• Place all nonscorable test materials in a separate box from scorable test materials.

• Place Test Coordinator’s Manuals and Test Administration Directions in the first box of nonscorable test materials.

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Returning Materials to Testing Warehouse

Packaging materials incorrectly has serious consequences:

• Late receipts scoring with fee penalties• Only student reports will be printed;

no school or district reports• Student reports will arrive late.

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Scheduling Return of Materials for AIMS DPA

• Call Bert to make an appointment: 617-8187.

• Bring all test materials at the same time.

• Schedule your return for one of these dates:

April 15 April 21

April 17 April 22

April 18 April 23

• It is imperative you be on time since we have to check-in over 100 schools during this time period.

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The EndAnd all the Testing Coordinators lived happily

ever after!!