1436269575 Pre Qualifi

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  • NATIONAL GENDER AND EQUALITY COMMISSION

    NGEC

    PRE-QUALIFICATION/REGISTRATION OF SUPPLIERS

    CLOSING DATE: FRIDAY, 24TH JULY, 2015 AT 10.3O A.M

    1

  • Table of contents page 1. TENDER NOTICE 3-7 2. PRE-QUALIFICATION INSTRUCTIONS 7-8 3. BRIEF CONTRACT REGULATIONS 8 4. PRE-QUALIFICATION DATA INSTRUCTIONS 8-9 5. FORM PQ- 6. FORM PQ- 7. FORM PQ-

    8. FORM PQ- 9. FORM PQ-

    1 PRE-QUALIFICATION DOCUMENTS 10 2 PRE-QUALIFICATION DATA 11-12 3 SUPERVISORY PERSONELL 13

    4 FINANCIAL POSITION 14 5 CONFIDENTIAL BUSINESS QUESTIONAIRES 15

    10. FORM PQ - 6 PAST EXPERIENCES 16 11. FORM PQ - 7 LITIGATION HISTORY 17 12. FORM PQ - 8 SWORN STATEMENT 18

    2

  • NATIONAL GENDER AND EQUALITY COMMISSION

    PRE-QUALIFICATION OF SUPPLIERS FOR SUPPLY OF GOODS AND SERVICES NGEC intends to update its register for suppliers for various goods, works, and services for the period

    2015-2016.Interested eligible suppliers are invited to apply for pre-qualification indicating the category

    of goods, works or services they wish to supply. Existing suppliers need not participate in the pre-

    qualification. Pre-qualification documents may be obtained from NGEC Procurement office during

    working hours (8.30am -12.30p.m) and between 2.00p.m and 4.30p.m free of charge or be downloaded

    from the Commission website: www.ngeckenya.org or from the IFMIS kenya Suppliers portal:

    www.supplier.treasury.go.ke

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    SUPPLY OF GOODS

    CATEGORY ITEM DESCRIPTION TARGET GROUP

    NGEC/01/2015-2016 Supply of General Office Stationery

    Youth, women & PWDs

    NGEC/02/2015-2016 Supply of assorted Office Furniture, and Fittings including Window Blinds

    Youth, women & PWDs

    NGEC/03/2015-2016 Supply of ICT Hardware, Software, Accessories and Consumables. OPEN

    NGEC/04/2015-2016 Supply of ICT Consumables. Youth, women & PWDs

    NGEC/05/2015-2016 Supply of Motor Vehicle Tyres, Tubes and Batteries OPEN

    NGEC/06/2015-2016 Supply of Staff Uniforms PWDs

    NGEC/07/2015-2016 Supply of Marketing and Promotional Materials e.g ( Umbrellas, Caps T-Shirts)

    Youth, women & PWDs

    NGEC/08/2015-2016 Supply of General Supplies (e.g. Milk, Sugar, Water, Detergents, Toiletries, etc)

    Youth, women & PWDs

    NGEC/09/2015-2016 Supply of Newspapers and Periodicals PWDs

    NGEC/10/2015-2016 Supply of Drinking Mineral Water Youth, women & PWDs

    SERVICES

    Item No. Item Description

    NGEC/11/2015-2016 Provision of Air Ticketing Services OPEN

    NGEC/12/2015-2016 Provision of Printing and Binding Services Youth, women & PWDs

    NGEC/13/2015-2016 Provision of Asset Valuation Services OPEN NGEC/14/2015-2016 Provision of Car Hire services OPEN NGEC/15/2015-2016 Provision of Taxi Services OPEN NGEC/16/2015-2016 Provision of Courier Services OPEN NGEC/17/2015-2016 Provision of General Insurance services OPEN NGEC/18/2015-2016 Provision of Carwash Services Youth, women & PWDs NGEC/19/2015-2016 Provision of Photography/ Video Graphic, Public Address System

    and Related Services Services

    Youth, women & PWDs

    NGEC/20/2015-2016 Provision of Hotels, Conference and Accommodation Services OPEN NGEC/21/2015-2016 Provision of Creative Design and Editorial Services OPEN NGEC/22/2015-2016 Repair & Maintenance of ICT Equipment including Computers,

    Printers, Photocopiers, Servers and Fax Machines Youth, women & PWDs

    NGEC/23/2015-2016 Repair and Maintenance of Office Furniture & Fittings Youth, women & PWDs

    NGEC/24/2015-2016 Repair and Maintenance of Air Conditioners Youth, women & PWDs

    NGEC/25/2015-2016 Provision of Office repairs and renovations Youth, women & PWDs

  • Completed pre-qualification documents in plain sealed envelopes indicating the title of the tender,

    tender number and category shall be placed in separate envelopes and clearly marked on the envelope

    as below (please note, each category must be submitted in a separate envelope)

    PRE-QUALIFICATION OF SUPPLIERS 2015-2016 TENDER NO. CATEGORY NO ITEM DESCRIPTION Should be delivered/posted to the following address:- THE COMMISSION SECRETARY

    NATIONAL GENDER & EQUALITY COMMISSION

    P.O.BOX 27512-00506 NAIROBI. Or be deposited in the Tender Box at NATIONAL GENDER AND EQUALITY COMMISSION Headquarters on Solution Tech Place,1st Floor so as to be received on or before Friday, 24th July, 2015 at 10.30a.m. Tenders will be opened immediately thereafter in the presence of the candidate representatives who choose to attend at NGEC Boardroom on 1st Floor of the same building.

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  • PRE-QUALIFICATION INSTRUCTIONS

    1.1 Introduction The NATIONAL GENDER AND EQUALITY COMMISSION referred to as the Commission

    would like to invite interested candidates who must qualify by meeting the set criteria as

    provided by the NGEC to perform the contract of supply and delivery or provision of

    goods, works and services to the Commission.

    1.2 Pre-qualification Objective The main objective is to supply and deliver assorted items and also provide

    services under relevant tenders/quotations to NGEC as and when required during

    the stated period.

    1.3 Invitation of Pre-qualification. Suppliers registered with Registrar of Companies under the laws of Kenya in respective

    merchandise or services are invited to submit their Pre-Qualification documents to the

    Procurement Office NATIONAL GENDER AND EQUALITY COMMISSION so that they may be

    pre-qualified for submission of quotations. Bids will be submitted in complete lots singly or

    in combination. The prospective suppliers are required to supply mandatory information for

    pre-qualification.

    1.4 Experience Prospective suppliers and contractors must have carried out successful supply and

    delivery of similar items /services to the Government/Corporation/Institutions of similar

    size and complexity. Potential suppliers/contractors must demonstrate the willingness

    and commitment to meet the pre-qualification criteria.

    1.5 Pre-Qualification Document This document includes questionnaire forms and documents required of prospective suppliers.

    1.6 In order to be considered for pre-qualification, prospective suppliers must submit all the

    information herein requested.

    1.7 Distribution of Pre-qualification Documents. A copy of the considered data and other requested information shall be submitted to reach:

    The Commission Secretary NATIONAL GENDER AND EQUALITY

    COMMISSION P.O.BOX 27663-00506

    NAIROBI. Not later than ,24th July 2015 at 10.30 a.m.

    1.8 Questions arising from documents .

    Questions arising from documents should be directed to the Procurement Office,

    NATIONAL GENDER AND EQUALITY COMMISSION on the following address:

    Head Procurement

    Department, P.O.BOX

    27512-00506- NAIROBI.

  • 1.9 Additional Information

    NATIONAL GENDER AND EQUALITY COMMISSION reserves the right to request submission of additional

    information from prospective bidders.

    1.10 Request for quotations will be made available only to those bidders whose qualifications are accepted

    by NGEC AFTER SCORING MORE THAN 70Points after the completion of the pre-qualification process.

    2.0 BRIEF CONTRACT REGULATIONS/GUIDELINES

    2.1 Taxes on imported Materials

    The supplier shall pay custom duty and V.A.T as required by the law.

    2.2 Customs Clearance

    The contractors shall be responsible for clearance of their imported goods and services.

    2.3 Contract Price

    The contract shall be of unit price type or cumulative of computed unit price and quantities

    required. Quantities may increase or decrease as determined by demand on the authority

    of the Commission Secretary or Tender Committee. Prices quoted should be inclusive of all delivery

    Charges.

    2,4 Payments

    All local purchase shall be on credit of a minimum of thirty (30) days or as may be stipulated

    in the Contract Agreement.

    3.0 PRE-QUALIFICATION DATA INSTRUCTIONS

    The attached questionnaire forms PQ-1, PQ-2,PQ-3,PQ-4,PQ-5,PQ-6,PQ-7,PQ-8 are to be completed by

    prospective suppliers/contractors who wish to be pre-qualified for submission of tender for specific tender.

    3.1 The pre-qualified application forms which are not filled out completely and submitted in the prescribed

    manner will not be considered. All the documents that form part of the proposal must be written in English and in

    Ink.

    3.2 Qualification

    3.2.1 It is understood and agreed that the pre-qualification data on prospective bidders is to be used by NGEC in

    determining according to its sole judgment and discretion the qualifications of prospective bidders to perform in

    respect to the Tender Category as described by the client.

    3.2.2 Prospective bidders will not be considered qualified unless in the judgment of NGEC they posses

    capability,experience,qualified personnel available and suitability of equipment and net assets or working capital

    sufficient to satisfactorily execute the contract for goods/services.

    3.3 Essential Criteria for Pre-qualiication

    3.3.1 (a) Experience:Prospective bidders shall have atleast 2years experience in the supply of goods,services and

    allied items in case of potential supplier/contractor should show competence,willingness and capacity to service

    the contract.

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