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IEEE Student Branch Treasurer IEEE Southeastern Michigan Student Branch Officer Training Don C. Bramlett, PE, SMIEEE, FESD, FMSPE IEEE MGA Treasurer IEEE Region 4 Advisor IEEE Southeastern Michigan Section Advisor DTE Energy – Senior Project Engineer

12-CRS-0106 12/12 IEEE Student Branch Treasurer IEEE Southeastern Michigan Student Branch Officer Training Don C. Bramlett, PE, SMIEEE, FESD, FMSPE IEEE

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Page 1: 12-CRS-0106 12/12 IEEE Student Branch Treasurer IEEE Southeastern Michigan Student Branch Officer Training Don C. Bramlett, PE, SMIEEE, FESD, FMSPE IEEE

IEEE Student Branch Treasurer

IEEE Southeastern Michigan Student Branch Officer Training

Don C. Bramlett, PE, SMIEEE, FESD, FMSPE

IEEE MGA TreasurerIEEE Region 4 Advisor

IEEE Southeastern Michigan Section AdvisorDTE Energy – Senior Project Engineer

Page 2: 12-CRS-0106 12/12 IEEE Student Branch Treasurer IEEE Southeastern Michigan Student Branch Officer Training Don C. Bramlett, PE, SMIEEE, FESD, FMSPE IEEE

IEEE Student Branch Officer Qualifications

Undergraduate or Graduate Student Member of IEEE

IEEE Student Membership must be current (membership dues must be paid) upon entering office, and must be maintained throughout the term of office

Page 3: 12-CRS-0106 12/12 IEEE Student Branch Treasurer IEEE Southeastern Michigan Student Branch Officer Training Don C. Bramlett, PE, SMIEEE, FESD, FMSPE IEEE

IEEE Student Branch Officers

Chair

Vice Chair

Secretary

Treasurer

Supported by Student Branch Counselor, Mentor and Committees, as applicable

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Page 4: 12-CRS-0106 12/12 IEEE Student Branch Treasurer IEEE Southeastern Michigan Student Branch Officer Training Don C. Bramlett, PE, SMIEEE, FESD, FMSPE IEEE

IEEE Student Branch Treasurer Responsibilities

The Treasurer is responsible for maintaining the financial accounts of the Student Branch. Since final approval of a project or activity may depend on the finances available, it is important that financial records be kept current and as accurate as possible.

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Page 5: 12-CRS-0106 12/12 IEEE Student Branch Treasurer IEEE Southeastern Michigan Student Branch Officer Training Don C. Bramlett, PE, SMIEEE, FESD, FMSPE IEEE

IEEE Student Branch Treasurer Responsibilities (continued)

The specific duties of the Treasurer include:

Maintain the appropriate Branch bank account(s)

Prepare an annual budget for inclusion with the Annual Plan of Activities report

Prepare the final Financial Statement for inclusion in the Annual Report of Activities

Oversee all fundraising efforts

Arrange for an orderly transfer of all Branch financial records to the incoming Treasurer

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Page 6: 12-CRS-0106 12/12 IEEE Student Branch Treasurer IEEE Southeastern Michigan Student Branch Officer Training Don C. Bramlett, PE, SMIEEE, FESD, FMSPE IEEE

Student Branch Reporting Requirements

Each year, you must submit reports to IEEE Student Activities. To encourage you to complete these, the IEEE provides you with funding - an incentive rebate.

Remember, IEEE wants to hear about your activities.

Annual Plan of Activities

Due 1 November each year or two months after academic year begins

Helps you plan your activities and budget for the year

Allotment of either US $50 (49 members or less) or US $100 (50 members or more)

Allotment based on Branch members as of 31 December statistics

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Page 7: 12-CRS-0106 12/12 IEEE Student Branch Treasurer IEEE Southeastern Michigan Student Branch Officer Training Don C. Bramlett, PE, SMIEEE, FESD, FMSPE IEEE

Student Branch Reporting Requirements (continued)

Annual Report of Activities

Due 1 May each year or two months after the academic year end

Detailed report of activities for past year, including financial statement

Rebate of US $2 per Branch member

Rebate based on Branch members as of 31 December statistics

One check or payment will be sent to the Student Branch Counselor in December

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Page 8: 12-CRS-0106 12/12 IEEE Student Branch Treasurer IEEE Southeastern Michigan Student Branch Officer Training Don C. Bramlett, PE, SMIEEE, FESD, FMSPE IEEE

Student Branch Bank Account

IEEE is an IRS classified 501c3 not-for-profit

An IEEE Concentration Banking (CB) Account is the recommended banking system – there is no cost for this service; open an account via the IEEE website

A checking account with a smaller bank, a credit union or the university is a suggested alternative

The Branch bank account should have the Branch Treasurer, Chair and Counselor as authorized signers

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Page 9: 12-CRS-0106 12/12 IEEE Student Branch Treasurer IEEE Southeastern Michigan Student Branch Officer Training Don C. Bramlett, PE, SMIEEE, FESD, FMSPE IEEE

Fundraising

Normally there may be four (4) different kinds of money the Branch may need to raise:

Operating Funds - for continual expenses

Seed Money – an “advance” for an event

Subsidy Money – to reduce the cost for members

Capital Funds – to buy things

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Page 10: 12-CRS-0106 12/12 IEEE Student Branch Treasurer IEEE Southeastern Michigan Student Branch Officer Training Don C. Bramlett, PE, SMIEEE, FESD, FMSPE IEEE

Fundraising (continued)

Sources of Funding:

IEEE Allotment and Rebate

IEEE Region, Section, Technical Society, Chapter

University – Department Head, Student Associations

Local Industry

Campus fundraising events or activities

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Page 11: 12-CRS-0106 12/12 IEEE Student Branch Treasurer IEEE Southeastern Michigan Student Branch Officer Training Don C. Bramlett, PE, SMIEEE, FESD, FMSPE IEEE

Fundraising (continued)

Considerations:

Brainstorming is a good way to thinks of ideas

Best Practices from other Student Branches

Be aware of University Fundraising constraints

Need to be careful not to tarnish the image of IEEE, the University and engineering, in general

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Page 12: 12-CRS-0106 12/12 IEEE Student Branch Treasurer IEEE Southeastern Michigan Student Branch Officer Training Don C. Bramlett, PE, SMIEEE, FESD, FMSPE IEEE

Fundraising (continued)

When asking outside sources for money:

Donor must have funds to give (not everyone does!)

Put the request in writing and include a brief budget

Convince them of the merits of your cause and how their involvement with help both you and them

Show them that your proposal is well-thought out and that you are soliciting form others as well

Give them time to make a decision and then follow-up

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Page 13: 12-CRS-0106 12/12 IEEE Student Branch Treasurer IEEE Southeastern Michigan Student Branch Officer Training Don C. Bramlett, PE, SMIEEE, FESD, FMSPE IEEE

Student Branch Sharing

This is an opportunity for Student Branches in the IEEE Southeastern Michigan Section to share their Good Practices and Experiences

04/21/2313

Page 14: 12-CRS-0106 12/12 IEEE Student Branch Treasurer IEEE Southeastern Michigan Student Branch Officer Training Don C. Bramlett, PE, SMIEEE, FESD, FMSPE IEEE

Conclusion

The End

Have Fun