1 Word Lesson 2 Editing and Formatting Text Microsoft Office 2010 Fundamentals Story / Walls

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Word Lesson 2Editing and Formatting Text

Microsoft Office 2010 Fundamentals

Story / Walls

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Story / Walls MS Office 2010 Fundamentals222

Objectives

Create a new document. Format text. Set tabs. Format paragraphs. Delete, move, and copy text. Use Undo, Redo, and Repeat. Find and replace text. Proof a document.

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Vocabulary

characters Clipboard copy cut drag-and-drop first-line indent font hanging indent

indent leader negative indent nonprinting symbols paragraph paste point size tab

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Introduction

Formatting refers to how your documents look, whereas editing refers to revising, changing, and correcting the wording of documents.

Formatting and editing can occur in any order, and most people find they go back and forth interchangeably between the two tasks.

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Creating a New Document

Create a new document by choosing New on the File tab, and then clicking the Create button with the Blank document icon selected in Backstage view.

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Creating a New Document (continued)

New blank document

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Formatting Text

The Font group contains buttons for formatting text.

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Font group on the Home tab

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Formatting Text (continued)

Changing Fonts and Font Sizes: The font is the design of a set of letters and numbers.

Examples include:– Times New Roman, Arial, and Impact– Change Fonts using the Font list arrow .

Font sizes are measured in points. Examples include:

– 24 point, 36 point, 44 point– Change font size using the Font Size menu.

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Applying Font Styles and Effects: Font styles are variations in the shape or weight of a

font’s characters. Examples include:– Bold, italic, and underline

Font effects can be changed using the Font dialog box or the Font group. Examples include:– Strikethrough, Superscript, Subscript

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Applying Font Styles and Effects (cont):

You can change fonts, font styles, font sizes, font colors, and font effects all at once using the Font dialog box.

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Clearing Formatting: To remove formatting from selected

text, perform the same steps you took to apply the formatting, which effectively reverses the formatting.

Use the Clear Formatting button to remove all formatting from selected text.

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Using the Format Painter: Save time by using the Format Painter button to

copy multiple formatting characteristics from a section of text and then apply the same formatting to other parts of the document.

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Setting Tabs

Word offers five types of tab stops.

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Setting Tabs (continued)

Setting Tabs Using the Ruler:

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Tab stop set on the ruler

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Setting Tabs (continued)

Setting Tabs Using the Tabs Dialog Box:

The Tabs dialog box contains options for setting precise tabs, changing tab alignment, and choosing leaders.

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Formatting Paragraphs

The Paragraph group on the Home tab contains buttons for changing paragraph formatting.

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Formatting Paragraphs (continued)

Showing Nonprinting Symbols: It is helpful to have nonprinting symbols

displayed when editing text. The Show/Hide ¶ button in the Paragraph

group displays or hides paragraph marks, spaces, tabs, and other nonprinting symbols.

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Aligning Text:

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Setting Line and Paragraph Spacing: Line spacing is the vertical distance between

lines of text. The Line and Paragraph spacing button lets

you choose a common line spacing option.

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Setting Line and Paragraph Spacing (cont):

The Paragraph dialog box has options for creating custom line spacing.

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Setting Indents:

An indent is the space between text and the margin.

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Setting Indents (cont):

You can set precise measurements for paragraph indents in the Paragraph dialog box.

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Editing Text: Deleting, Moving, and Copying

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Deleting Text: Use the Backspace key on the keyboard to

delete characters to the left of the insertion point.

Use the Delete key to delete characters to the right of the insertion point.

Delete selected text by pressing either Delete or Backspace.

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Editing Text: Deleting, Moving, and Copying (continued)

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Cutting, Copying, and Pasting Text: Use the Cut, Copy, and Paste buttons in the

Clipboard group to move or copy data from one location to another.

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Editing Text: Deleting, Moving, and Copying (continued)

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Using Drag-and-Drop Editing: Drag selected text until the dotted line insertion

point is located where you want to position the new text, and then release the mouse button to “drop” the text in its new location.

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Using Undo, Redo, and Repeat

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Use the buttons on the Quick Access toolbar to Undo, Redo, or Repeat actions.

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Finding and Replacing Text

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Type the text you want to find in the Search Document box in the Navigation pane, and Word will highlight the text in your document and display the results.

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Finding and Replacing Text

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Use the Find and Replace dialog box to search for a word or phrase and then replace it with a new word or phrase.

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Proofing a Document

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The Proofing group contains commands to help you look up words in a dictionary or thesaurus, check spelling and grammar, and count the words in the document.

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Proofing a Document (continued)

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Checking Spelling and Grammar: Word automatically checks spelling and

grammar as you type. – Word flags words that might be misspelled with a

wavy red underline.– Word adds a wavy green underline if it detects a

grammatical construction that does not conform to rules of grammar.

– If Word suspects you have used a word incorrectly, it adds a blue wavy line.

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Checking Spelling and Grammar (cont): Right-click a word that has a red, green, or blue

wavy line and see a shortcut menu with suggestions for corrections.

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Checking Spelling and Grammar (cont): Check spelling and grammar using the Spelling &

Grammar button. Word displays the Spelling and Grammar dialog box to show you the error and suggest a correction.

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Looking up a Word in the Dictionary:

Right-click a word and choose Look Up from the shortcut menu to look up its definition.

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Using the Thesaurus: Use the Research pane or shortcut menu to

replace a word or phrase with a synonym, an antonym, or a related word.

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Using Word Count: The Word Count command

counts the number of pages, words, characters, paragraphs, and lines in a document or in a selection and displays in the Word Count dialog box.

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Summary

In this lesson, you learned: That you create a new document using the

command on the File tab. Formatting text changes fonts, font sizes, font

styles, and font effects. Clearing formatting removes all new formats. The Format Painter copies formatting

characteristics from selected text and applies it to other text.

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Summary (continued)

How to set tabs using the ruler and the Tabs dialog box.

How to format paragraphs by aligning text and setting line spacing and indents.

How to move, delete, cut, copy, and paste text and use drag-and-drop editing.

That editing tasks typically involve Undo, Redo, and Repeat commands.

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Summary (continued)

How to use Find and Replace commands to find and replace text, formats, and other items.

That documents are corrected and improved by using the Spelling & Grammar checker, looking up words in Word’s dictionary, finding synonyms with the Thesaurus, and using Word Count.

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1 Word Lesson 2 Editing and Formatting Text Microsoft Office 2010 Fundamentals Story / Walls