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Sharpdesk Overview
Desktop
Composer Search
Imaging
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What is Sharpdesk?
• Used in conjunction with “Send to Desktop” from your Sharp copier/printer/scanner
• Enables you to manage scanned and text files• View• Organize• Annotate• Edit• Combine• Distribute• Output• Retrieve
• Easy to use
Desktop Document Management Software
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Sharpdesk: Desktop Elements
InputStore View
Compose
Output
Edit (OCR)
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Sharpdesk: Desktop
Combine (Access via drag & drop, file menu, tool bar, context menu)
Drag Colorful Sailboats file on top of Flowers file
Combined file has Colorful Sailboats file on top and retains dragged file name
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Sharpdesk: Desktop
Split (Access through file menu, tool bar, context menu)
New file name will be that of the file being split appended with the included page numbers from the original file
Select first page of desired new set, use context menu, tool bar or file menu to split
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Sharpdesk: Desktop
Rotate Images• 90 degree increments• Access through Edit menu
or right mouse click
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Sharpdesk: Desktop
Folder Shortcuts• Create shortcut access to MS
Explorer or Network Neighborhood folders through File menu
New folder shortcuts added here for more convenient drag-and-drop and document viewing
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Sharpdesk: OCR
New improved OCR engine• Better word recognition accuracy• Improved format retention
Benefits:• Reduce time to correct OCR’ed files• Repurpose documents more easily • More accurate full text image searches
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Sharpdesk: Search
It’s never been easier to find documents! View thumbnails of
retrieved files for faster ID.
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Sharpdesk: Search
Overview• 42 different text and image file formats supported• Must index before retrieving files
– Can schedule automatic index updates
• OCRs and indexes image files, including PDFs• Tightly integrated within Sharpdesk• Search results presented in summary or thumbnail view• Reports number of word “hits” per document• Found documents can be opened, modified, printed, re-filed, etc
Limitations• Index and search local disk drives and mapped network folders
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Sharpdesk: Search
What is Indexing?• Provides quickest and most accurate search results
– Web search engines use indexing to keep track of web site contents
• Search wizard guides you through indexing steps• Sharpdesk index file describes properties and contents of included
documents• Index size
– Varies depending on size of originals (est. 10-25% of original files)
– Potentially larger with many:• Short documents
• Databases
• Compressed files (e.g. ZIP)
• Documents with much numeric data
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Sharpdesk: Composer
Composer Window with Active Document
Composition Work Area
Source Document List
• Printing
• Storing
• Distributing
Merge different types of documents for:
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Sharpdesk: Composer
Integration with Sharpdesk Desktop
Begin by dragging and dropping file onto Composer
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Composer Work Area
Sharpdesk: Composer
Integration with Sharpdesk Desktop (continued)
Can expand to full Sharpdesk window
Tool bar will change to reflect active window (Sharpdesk or Composer)
Adjustable windowDesktop Work Area
Folder View
Reference Pane
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Composer Work Area
Sharpdesk: Composer
Integration with Sharpdesk Desktop (continued)
Drag and drop files from desktop to Composer where they can be reordered
Original file # of pages and creation date
Can close reference pane for more Composer workspace
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Sharpdesk: Composer
Page Set-Up: Header Footers, Page #s
• Opaque border of white space generated by original document, laid over page image based on user specified indents
Margins smaller than original document retain original margins
Margins greater than original document clip or cover text in margin area
Page numbers apply to all pages (even if user chooses not to display them on a given page)
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Sharpdesk Summary
• Time-saving, easy-to-use document handling software• For further questions about Sharpdesk:
– Use on-line help
– Check Sharpdesk user manual (PDF file)
– Contact your Sharp dealer
