1 Purchasing Services. 2 Objectives  To get to know our customers and introduce the Purchasing team  To learn more about your faculty procurement needs

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  • Purchasing Services

  • Objectives

    To get to know our customers and introduce the Purchasing team

    To learn more about your faculty procurement needs

    To address your questions and concerns relating to the procurement process at McGill

    Purchasing Presentation

  • Introduction of Purchasing Team

    Normand Lagu e-Procurement Project Manager Suzanne Boyd e-Procurement Project Coordinator & BuyerPierre Leblanc Senior Buyer Office and IT ProductsNancy Duplessis Senior Buyer Scientific ProductsPierre Landry and Frederic Beaudry Senior Buyers - CFIAnna Gentile Buyer Facilities Management & DevelopmentLinda Rosser, Maureen Turvey & Crystal Yu Support StaffKathy Zendehbad Associate Director

    Purchasing Presentation

  • Reengineering of the Purchasing ProcessesWhy?

    To support the Universitys renewed focus on governance and controlTo promote institutional fairness, transparency and accountabilityTo comply with the Regulations Relating to the Approval of Contracts and Signing AuthorityTo adopt best business purchasing practices Purchasing Presentation

  • Reengineering of the Purchasing ProcessesExamples of best purchasing practices

    Purchase through McGill contracted vendors

    Public tendering for all acquisitions valued at more than $100K

    Follow an adequate purchasing cycle

    Issue a purchase order to the vendor prior to the receipt of goods/services

    Purchasing Presentation

  • Reengineering of the Purchasing ProcessesFollow an adequate purchasing cycle

    Requestor obtains quotations (ideally from more than one vendor)Requestor completes a purchase requisition (departmental/financial approvals)Purchasing Services reviews the purchase requisitionPurchasing Services creates a purchase order (PO)Purchasing Services obtains the approval(s) of the designated signing officer(s)Purchasing Services issues the PO to the selected vendorVendor delivers the goods/servicesRequestor acknowledges reception of the goods/servicesMcGill issues paymentPurchasing Presentation

  • Reengineering of the Purchasing ProcessesWhy is it important to issue a PO prior to receiving the goods/services?

    Reserve and encumber the funds in advanceComply with financial approvalsComply with the Regulations Relating to the Approval of Contracts and Signing AuthorityEstablish the terms and conditions of purchase Protect the Universitys best interest

    Purchasing Presentation

  • Communication ChannelsWe want to communicate with our customers

    Purchasing web site: www.mcgill.ca/purchasingPurchasing listservPurchasing newsletterDepartmental visitsProcurement training courses (under development) and we seek your feedback

    Purchasing Presentation

  • MMP - McGill MarketPlace

    McGill MarketPlace MMP

    What is the McGill MarketPlace?

    Where can I find it?

    Why should I use it?

    How do I get trained?Purchasing Presentation

  • MMP - McGill MarketPlaceWhat is MMP?

    Web based online ordering systemIncluding over 30 vendorsHosted catalog or punchoutA variety of products from test tubes to toner cartridgesVirtual shopping mallOperational in 56 campuses across North America Purchasing Presentation

  • MMP - McGill MarketPlaceWhere can I find it?

    Minerva Finance (Fund) Administration McGill MarketPlace

    FIS UsersValid PCardPurchasing Presentation

  • MMP - McGill MarketPlaceWhy should I use it? Single user ID and passwordShop from multiple online catalogs from contracted McGill vendors or other preferred vendors, using the popular "shopping cart" modelSearch for products by keyword, part number, category or vendorPurchasing Presentation

  • MMP - McGill MarketPlaceWhy should I use it? Compare products from different vendors before purchasingSave a list of favorite products, i.e. frequently ordered products, for faster online shoppingView order history and details

    Will replace the Banner and Minerva purchase requisition formPurchasing Presentation

  • MMP - McGill MarketPlaceHow do I get trained?

    Purchasing website

    Online video

    Printable how tos

    Individual training

    Faculty/departmental visit

    Purchasing Presentation

  • MMP - McGill MarketPlaceQuestions?

    Suzanne BoydTel: 514-398-5027Email: suzanne.boyd@mcgill.ca

    Normand LaguTel: 514-398-3540Email: normand.lague@mcgill.ca

    www.mcgill.ca/purchasing/buy/marketplacePurchasing Presentation

  • Purchasing Services

    Thank you!