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Purchasing Services
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Objectives
To get to know our customers and introduce the Purchasing team
To learn more about your faculty procurement needs
To address your questions and concerns relating to the procurement process at McGill
Purchasing Presentation
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Introduction of Purchasing Team
Normand Laguë – e-Procurement Project Manager Suzanne Boyd – e-Procurement Project Coordinator &
Buyer Pierre Leblanc – Senior Buyer – Office and IT Products Nancy Duplessis – Senior Buyer – Scientific Products Pierre Landry and Frederic Beaudry – Senior Buyers - CFI Anna Gentile – Buyer – Facilities Management &
Development Linda Rosser, Maureen Turvey & Crystal Yu – Support
Staff Kathy Zendehbad – Associate Director
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Reengineering of the Purchasing Processes
Why? To support the University’s renewed focus on
governance and control To promote institutional fairness,
transparency and accountability To comply with the Regulations Relating to
the Approval of Contracts and Signing Authority
To adopt best business purchasing practices
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Reengineering of the Purchasing Processes
Examples of best purchasing practices
Purchase through McGill contracted vendors
Public tendering for all acquisitions valued at more than $100K
Follow an adequate purchasing cycle
Issue a purchase order to the vendor prior to the receipt of goods/services
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Reengineering of the Purchasing Processes
Follow an adequate purchasing cycle
1. Requestor obtains quotations (ideally from more than one vendor)
2. Requestor completes a purchase requisition (departmental/financial approvals)
3. Purchasing Services reviews the purchase requisition
4. Purchasing Services creates a purchase order (PO)
5. Purchasing Services obtains the approval(s) of the designated signing officer(s)
6. Purchasing Services issues the PO to the selected vendor
7. Vendor delivers the goods/services
8. Requestor acknowledges reception of the goods/services
9. McGill issues payment
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Reengineering of the Purchasing Processes
Why is it important to issue a PO prior to receiving the goods/services?
Reserve and encumber the funds in advance Comply with financial approvals Comply with the Regulations Relating to the
Approval of Contracts and Signing Authority Establish the terms and conditions of
purchase→ Protect the University’s best interest
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Communication Channels
We want to communicate with our customers…
Purchasing web site: www.mcgill.ca/purchasing
Purchasing listserv Purchasing newsletter Departmental visits Procurement training courses (under
development)→ and we seek your feedback
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MMP - McGill MarketPlace
McGill MarketPlace MMP
What is the McGill MarketPlace?
Where can I find it?
Why should I use it?
How do I get trained?
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MMP - McGill MarketPlaceWhat is MMP?
Web based online ordering system Including over 30 vendors Hosted catalog or punchout A variety of products from test tubes to
toner cartridges Virtual shopping mall Operational in 56 campuses across
North America
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MMP - McGill MarketPlaceWhere can I find it?
→ Minerva → Finance (Fund) Administration→ McGill MarketPlace
FIS Users Valid PCard
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MMP - McGill MarketPlaceWhy should I use it?
Single user ID and password Shop from multiple online catalogs from
contracted McGill vendors or other preferred vendors, using the popular "shopping cart" model
Search for products by keyword, part number, category or vendor
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MMP - McGill MarketPlaceWhy should I use it?
Compare products from different vendors
before purchasing Save a list of favorite products, i.e.
frequently ordered products, for faster online shopping
View order history and details
→ Will replace the Banner and Minerva purchase requisition form
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MMP - McGill MarketPlaceHow do I get trained?
Purchasing website
Online video
Printable how to’s
Individual training
Faculty/departmental visit
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MMP - McGill MarketPlaceQuestions?
Suzanne BoydTel: 514-398-5027Email: [email protected]
Normand LaguëTel: 514-398-3540Email: [email protected]
www.mcgill.ca/purchasing/buy/marketplace
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Purchasing Services
Thank you!
