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PowerPoint 2003 Basics

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What is PowerPoint?

PowerPoint allows you to make screen presentations and paper/web handouts with: Text Graphics Animation Sound

PowerPoint slides can be combined with Tegrity to create video presentations, which may later be accessed from the web by students.

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Sample PowerPoint Presentations

WebCT BasicsLance Lannigan

Managing Your Time Online Sharon Juenemann

Run Together Sentences Graham Nystrom

Pacific ToursPowerPoint Exercise File

Camtasia Getting StartedQuick Guide to Camtasia Screen Recording Software

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Inserting Slides Applying Layouts

Title SlideTitle OnlyTitle and Bulleted Text (most common)Title, Text, and Clip ArtTitle Text, and ChartTitle and TableTitle and Diagram or Organizational Chart

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Views in PowerPoint

Normal (with Slides and Outline Tabs) Add and edit text, graphics, animations

Slide SorterRearrange slides by clicking and dragging

Slide Show Run your full-screen slide show to check timing, animation

Notes Page Add presenter’s notes for practicing speech

Slide Master Change fonts, bullets for entire show (caution)

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Adding Text

Simply click inside the formatted boxes and type your text

Hot tip: Increase and decrease indent, or press tab to

create outline views with subheadings These bullet points are examples of this

Text boxes will automatically adjust to include more text (don’t type too much info on one slide)

Turn off bullets or add your own text box if needed

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Applying Slide Designs

Once you have inserted some slides, choose a slide design

Every design element (titles, text boxes, bullets, etc.) will match with the Design Template

Hot tips: Choose Color Schemes to pull up

variations of the templates Scroll to the bottom and click on

Design Templates on MS Office Online for more choices

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Inserting Clip Art

Clip Art – WMF and GIF Line art and cartoon graphics

Search by typing in key word(s)

Click on down arrow to right of graphic and choose Preview/Properties for more info about your possible selection

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Inserting Clip Art – Moving and Resizing

Moving clip art object or text box Graphic – Click in middle of graphic, look for

compass points, hold down left mouse button, and drag to location

Text – Click on the outer boundary of the text box (not inside, which is for editing), hold down left mouse button, then drag to location

Resizing Click in one of the four corners,

look for diagonal two-sided arrow, and drag to change size

Hot tip: Don’t use other resizing handles unless you want to distort the image

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Inserting Clip Art Photos, Animated GIF’s, Sounds

Photographs – JPEG files Hot tip: Go to Google, click on Images, search for other

pictures, and save on drive. Then, choose Insert menu, Picture, and From File to add these pics.

Movies – animated GIF’s These are not movies, but animations

which play with the presentation Sounds – WAV files

Short sounds, such as a phone ring Longer sounds, such as music Hot tip: Search for “music” or “sounds” to find

longer pieces of music

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Inserting Clip Art Options (Intermediate)For some WMF (Windows Metafile)

graphics, colors can be changed to match presentation colors Right-click, choose Format Picture, see if

Picture tab is available, choose Recolor button

Graphics can be ungrouped to remove unneeded part Right-click, choose Grouping, Ungroup, click on

part, and press delete; Regroup when finished

Images can be cropped or cut Click on image to bring up Picture

Toolbar, click icon, go to edge ofgraphic, click on edge, and drag to crop

Original

Footless, fancy freeFooted

Color matched

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Slide Transitions Choose from 58 slide transitions Click No Transition to remove Indicate whether you want the

transition to play automatically or wait for a mouse click

Choose Play button to see on editing page or Slide Show to jump straight to the presentation

Hot tips: Lower the speed (fast speeds can be

obnoxious) Use sparingly since transitions can

distract the audience from message

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Custom Animation Apply to text or graphic Choose Custom Animation to apply

animation to one object Click object and Add Effect button Select from Entrance, Emphasis, and Exit

effects Choose Animation Schemes to apply

animation to all elements in slide Go to Slide Show menu, Animation Schemes,

and click on a scheme to see effect on slide Select from Subtle, Moderate, and Exciting

effects Hot tip: Adding animation to text, triggered

by mouse clicks, can be effective to force the audience to stay focused on what you want them to see, when you want them to see it

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Other Objects to Add

From Insert Menu or Slide Layout Tables Organizational

Charts Graphs

From Drawing Toolbar AutoShapes WordArt

Pow!Hmmm

…

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Running the Slide Show

Run by going to View menu or Slide Show menu to start from first slide

Click screen icon that looks like presentation screen to start from other slide in presentation

Use mouse-click, Enter key, arrow keys, or navigation tool at bottom to advance slides

Hot tips: Choose pen tool to make annotations Go any slide by clicking navigation area at

bottom left from within slideshow Press “Esc” key to quit out of slideshow Press “b” for black or “w” for white if you want

to blank the screen

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Printing Options

Slides (default option)– don’t use

Handouts – best option Choose 2, 3, 4, 6, or 9

slides to a page Choosing 3 slides gives place to write notes

Outline View – pure text Notes Pages – For presenter to practiceChoose from Color, Grayscale, or Pure

Black and White

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Putting It All TogetherSample Tegrity Presentations

From MHCC website Managing Time Online with Sharon Jueneman

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From Tegrity website Biology Sample Art History Sample