Snow and Ice Cooperative Program - SICOP Winter Maintenance Technical Service Program Committee - WMTSP

DRAFTMINUTES

AASHTOWinterMaintenancePolicyCoordinatingCommittee(WMPCC)ClarkCounty,Nevada-July16,2016

1.Introductions,AgendaReview,MinutesReview

ChairSteveLUNDcalledthemeetingtoorderinaccordancewiththedateandtimeintheagenda.Theagendawasreviewedandnomodificationswereoffered.

LUNDwelcomedthemembersandguestsinattendanceandrecognizednewcommitteemembersTinaGREENFIELD(IADOT)representingtheTRBcommitteeAHD65-WinterMaintenanceandKyleSTOLLINGS(WVDOH)representingAASHTOregion2.

Thoseinattendanceintroducedthemselvesandarosterofattendeesinattachedtotheseminutes.GuestsparticipatingintheCommitteemeetingincludedMarkMcConnell–ChairoftheSCOM,JameelahHayes,andGummadaMurthy–AASHTO,andBradDarr(NDDOT)representingClearRoads.

RickNELSONremindedtheCommitteethattheminutesfromthelastmeetingsinDesMoines,IAandtheconferencecallsmadeoverthelastyearwerepartofthemeetingmaterialsandanycomments,errorsoromissionsshouldbenotedastheseminuteswillbepublishedinAugust.Therewerenocommentsregardingtheminutesofpastmeetingsoffered.

2.ResearchCoordination-Discussion

PeerExchangeProblemStatements–NELSONprovidedabriefoverviewofthe2015NationalWinterMaintenancePeerExchange-NWMPE-wasgiven.The36problemstatementsgeneratedfromthebreakoutswerehighlightedandpointedoutintheattachments.

ClearRoadsprojectsproposedandunderway–BradDARRprovidedabriefingoftheresearchprogramunderwaybyClearRoads–refertothebriefingmaterials.HementionedthatinthepasttherewasacloseoutsessionimmediatelyafterthePeerExchangewhereeachoftheproblemstatementswouldbe“assigned”tooneoftheconsortia.Herecommendedthattheformatreturnashefeelsthatthehandoffoftheproblemstatementslostsomemomentum.ACTION-NELSONwillcarrythisrecommendationtothe2017NWMPEPlanningCommittee.

AHLENIUSmentionedthatthereseemstobeanoverlapintheworkonplowroutingbetweentheClearRoadsprojectandpapersreportedduringthe2016TRBwintermaintenanceconference.GREENFIELDindicatedthatthereisagapbetweenresearchandimplementationandthatAuroralookstofillthatgapbutthatisheavilydependentonthevendorcommunity.

LESTERmentionedthathewaslookingfor5-bulletsinresearchreportsthatwouldleadtoimplementation.BRYANTdiscussedpracticereadypapersasamethodtoidentifyresearchthatisreadyforimplementationandthatTRBhasasurveyinprogresstolookatthepracticereadypaperprogramatTRB.

MURTHYbroughtupthequestion,“Howdoyoudefineimplementation”?Isittheproductionofa“tool”,thatthereare10-statesutilizingit,crosscuttingwebinar,orconferencewithdifferentcommittees.

Auroraprojectsproposedandunderway–TinaGREENFIELDprovidedabriefingontheresearchprogramunderwaybyAurora–refertothebriefingmaterials.Shediscussedthreeprojectsin

Snow and Ice Cooperative Program - SICOP Winter Maintenance Technical Service Program Committee - WMTSP

somedetailincludingthesimulatorproject(Aurora2011-02).ThisisamorecomprehensiveapplicationthanthesimulatorsegmentintheAI/RWISCBTtrainingsuite.TherewassomediscussionregardingtheopportunityforSICOPtotakeupthisprojectandmakeitpartoftheCBTtrainingsuite.

ACTION–KeepthisontheSICOPagendaandGREENFIELDtodiscussthiswiththeAuroraGoverningBoard.

MCGILLmentionedthatthereissomeoverlapregardingperformancemeasurebasedontrafficspeedproject.

STSM&OProjectswithWMimplications–GalenMCGILLreferencedtheattachmentofSTSM&Oresearchprojectsandmentionedseveralthathavewintermaintenanceimplications.Manyareintheareaofvariablespeedlimit(VSL)andactivetrafficmanagementsystems.Therearedynamicsigningapplicationswhenweatherimpactswarningsystems.Workforcedevelopmentisacommonthemebetweenthetwogroups,particularlyasnewtechnologiesrollout.

Travelerinformationsystemsutilizingdataportalstogetdataintoconnectedvehicles(snowplows)andprivatecarsi.e.WAZEcanbeoptions.Othersaremachine-readablestripesandutilizingastandardtrafficcontrollerasaplatformforconnectedvehicle(CV)applications,RWISRPUs,andfreewaygateclosureapplications.

AttheSTSM&OmeetinginDenvertherewillbeadiscussionofthe20-7projectonoperationsguidefortheAASHTOGreenBook.Thisprojectcanhavewinteroperationselementsinit.Thiswasidentifiedinthe2013WinterPeerExchange.

NCHRP,TRB,FHWAprojects–AHLENIUSreportedthattherearesome220standingtechnicalcommitteesinTRBandnotallalignwithAASHTO.Thereisaneffortunderwaytoevaluatethesetechnicalcommitteesandtrytoreachalignmentwherepossible.

LundreportedthatNCHRPproject14-34onwintermaintenanceperformancemeasuresisunderwayandthereareseveralWMPCCmembersrepresentingSICOPontheoversightpanel.

RoemerALFELORdeliveredhisreportuntillaterinthemeeting.

3.OutreachReports

PIARCupdate–LUNDprovidedabriefingofPIARCTechnicalCommitteeonWinterService–seethebriefingpaper.Hediscussedthetouch-pointsandopportunitiesforcollaborationbetweenPIARCTCB2.1,STSM&O,andSICOP.

LESTERmentionedthatColoradoDOThasdevelopedusecaseswherewintermaintenanceandTSM&Ohavebeenintegrated.

ACTION–LUNDtofollowupwithLESTERandreceivetheseusecasesforpossibleinclusioninthePIARCTCB2.1report.

TRBInternationalWinterMaintenanceConference2016update–GREENFIELDreportedontheConference–seethebriefingmaterials.JamesBRYANTreportedthattherecordedpresentationswillbemadepublicsometimeinSeptemberontheTRBwebsite.

SIRWEC2016update–NELSONreportedontheSIRWECConferencethatwasheldinconjunctionwiththeTRBconferenceinFortCollins,CO–seethebriefingmaterials.

STSM&Oupdate–MCGILLreportedonSTSM&Oprovidingbackgroundtothecommittee–see

Snow and Ice Cooperative Program - SICOP Winter Maintenance Technical Service Program Committee - WMTSP

thebriefingmaterials.LUNDandNELSONdiscussedtheroleoftheSTSM&OliaisonandthatMCGILLwillbeapermanentmemberoftheWMPCC.

APWACongress2015–MattMORREIMreportedontheAPWACongressthathasbeenrenamedthePublicWorksExpo“PWX”–seethebriefingmaterials.

4.FutureDirections

Current4-YRPlan–LUNDdiscussedthecurrent4-yearplanandtheproposedscheduleforcreatinganew3-yearStrategicWinterMaintenanceProgram(SWMP).Thecurrent4-yearplanhasprojectsthatarestillrelevantandshouldbeworkedandexecuted,therefore,itwasproposedtotheCommitteethattherewillbenoupdateoftheplanatthistimeanditwillbereplacedwiththenew3-yearSWMP.

Futurestrategicplan(scheduleandeffort)–LUNDpresentedtheproposedscheduleforthe3-yearSWMPandhowitwouldbealignedwiththetriennialreviewofTechnicalServiceProgramsbyStandingCommitteeonHighways.TheSWMPwouldbestrategicinnatureandremaininplaceforthe3-yearcycle.

NELSONexplainedthatalaundrylistofstrategicissueshadbeencollectedfromtheSICOPtop-10project,the2015NationalWinterMaintenancePeerExchangeproblemstatements,andfromcommentsmadebyparticipantsattheRoadWeatherManagementStakeholderMeetingjustheldinAtlanta,GA.Attendeesatthe2016SCOMmeetingwouldbeaskedtoreviewthislist,offeradditionsthatareimportanttothem,andvotefortheirtop6.TheWMPCCwillevaluatetheadditionsandthevotingandcoalescethelistintoamanageablenumber.ThislistwillthenbecirculatedtoSICOPmemberstatesforfinalvotingtocreatethenext3-yearSWMPtobepresentedduringthetriennialreviewbySCOHin2018.

TheWMPCCdiscussedthisprocessthatwereinagreementtoproceed.SeveralguestsandmembersoftheWMPCCofferedadditionstothelistofissues.

ACTION–NELSONwillincludetheirsuggestionsintothemasterlistofstrategicissues.

MURTHYbroughtupthediscussionsheldinAtlantaduringtheFHWARoadWeatherManagementStakeholderMeetingandimportanceoftheWeatherDataEnvironment(WDE)andseveralcrosscuttingopportunities.ConnectedVehicle&RWISoftodaywillundergoatransformationasRWIS,connectedvehicle,autonomousvehiclesmergeintoasingletechnologystream.HesuggestedawebinarbeheldsometimeinSeptember/OctoberthatfocusesontheWDEandwhatitmeansforus.

ACTION–NELSONwillexploretheopportunitiesforawebinartodiscusstheWDEandbroaderimplications.

SustainabilityinWinterMaintenance–NELSONreportedthathereceivedanupdatefromAt-LargeWMPCCmemberWilfNIXONthatSIMAisbeginninganeffortinsustainabilityandthatweshouldmonitortheirwork.

TSM&O–opportunitiesforcollaboration–MCGILLreportedthatthereareseveralopportunitieswhereSICOPandSTSM&Ocancollaboratee.g.travelerinformationandautomatedtrafficmanagementsystems(ATMS)thatwerepickedupinthelistof3-yearstrategicissues.Apressingquestionis,Howdowecommunicatethesethings?

FHWARoadWeatherManagementProgram–ALFELORProvidedareportontheactivities

Snow and Ice Cooperative Program - SICOP Winter Maintenance Technical Service Program Committee - WMTSP

underwayintheRoadWeatherManagementProgram.Seethebriefingmaterials.

5.WinterMaintenanceAgency&ConsortiumReports

FHWA–RoadWeatheractivitiesSeethebriefingmaterials

AURORASeethebriefingmaterials.ThefallmeetingofAurorawillbe4-6October2016inBuffalo,NY.

ClearRoads-Seethebriefingmaterials.Onthetopicofimplementation,howdoweknowifanyonehastakenareportandacteduponit?TheremightbeopportunitiesforfollowupontheClearRoadsreports.

TRB–WinterMaintenance-Seethebriefingmaterials. TRB–SurfaceTransportationWeather-Seethebriefingmaterials. APWA-Seethebriefingmaterials. NACE-TheNACEConferencewasheldduringlastpartofApril.Thereweresomepresentations

onwintermaintenance,however,themajorityofthediscussionswerecenteredonsafety&countermeasures.

NationalOperationsCenterofExcellence(NOCoE)–SteveLAVRENZprovidedareportontheNOCoE.Seethebriefingmaterials.ItwasmentionedthattheNOCoEhasaveryrobustEnhancedKnowledgeTransferSystem(EKTS)thatwasdevelopedaspartoftheSHRP2program.ThisEKTSlendsitselfwelltothecollectionandstorageofreportsinasearchableenvironment.Thereisadesiretoenhancetheknowledgebasebyaddingaweatherplatform.

ACTION–NELSONtocollaboratewiththeNOCoEtoexplorecooperationintheadditionofaweatherplatformtotheNOCoE.

6.ReviewofSICOPProgram

SICOPAccomplishments–NELSONprovidedabriefreportonSICOPaccomplishmentsthatwerearticulatedintheSCOMMaintenanceManagerNewsletter.

SICOPFinancials–NELSONreportedthatfiscalyear16finishedwith33memberstatesmakingthe$4,000annualcontribution.

OperatingProcedures&Membership–LUNDinitiatedadiscussionoftheWinterMaintenancePolicyCoordinatingCommittee(SICOP’sSteeringCommittee)membershipinaccordancewiththeoperatingprocedures.LUNDhighlightedthefactthattherehasbeenarotationofAASHTOmemberswiththeappointmentofLESTER(region4)in2015,LUNDasChairman(region3)in2016,andSTOLLINGS(region2)isexpectedin2016.LUNDmentionedthatthecommitteeshouldconsiderarotationofmembershipforAASHTOregion1;however,MikeLASHMET(region1representative)wasnotinattendancesothisdiscussionwastabled.

7.UnfinishedBusiness–

Therewasnootherunfinishedbusinesstodiscuss.

8.Adjourn-HavingconcludedtheworkoftheCommittee,ChairALBRIGHTadjournedthemeetingoftheWinterMaintenancePolicyCoordinatingCommitteeat5:05PM.

Snow and Ice Cooperative Program - SICOP Winter Maintenance Technical Service Program Committee -

WMTSP

FINAL-AGENDA

AASHTOWinterMaintenancePolicyCoordinatingCommittee(WMPCC)

Summer2016Meeting

RenaissanceHotelRoom:TBD

ClarkCounty,Nevada

8:00am–5:00pmJuly16,2016

1.Introductions,AgendaReview,MinutesReview Steve Introductionofnewmembers&guests All

2.ResearchCoordination-Discussion PeerExchangeProblemStatements Rick ClearRoadsprojectsproposedandunderway MikeL. Auroraprojectsproposedandunderway Tina STSM&OProjectswithWMimplications Galen NCHRP,TRB,FHWAprojects All

3.OutreachReports Steve PIARCupdate Steve TRBInternationalWinterMaintenanceConference2016update James/Tina SIRWEC2016update Wilf STSM&Oupdate Galen APWACongress2015 Ben&Wilf STSM&Oupdate Galen

4.FutureDirections Steve Current4-YRPlan Steve Futurestrategicplan-scheduleandeffort Steve SustainabilityinWinterMaintenance Rick&Wilf TSM&O–opportunitiesforcollaboration GalenM. FHWARoadWeatherManagementProgram Roemer

5.WinterMaintenanceAgency&ConsortiumReports Steve FHWA–RoadWeatheractivities Roemer AURORA Tina ClearRoads MikeL. TRB–WinterMaintenance Tina TRB–SurfaceRoadWeather Kathy APWA Mathew NACE Greg

6.ReviewofSICOPProgram Rick SICOPAccomplishments Rick SICOPFinancials Rick OperatingProcedures&Membership Steve

7.UnfinishedBusiness All

8.Adjourn Steve

Breaksatapproximately10:00am&3:00pmLunchatapproximatelynoon–1:00pm