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Snow and Ice Cooperative Program - SICOP Winter Maintenance Technical Service Program Committee - WMTSP
DRAFTMINUTES
AASHTOWinterMaintenancePolicyCoordinatingCommittee(WMPCC)ClarkCounty,Nevada-July16,2016
1.Introductions,AgendaReview,MinutesReview
ChairSteveLUNDcalledthemeetingtoorderinaccordancewiththedateandtimeintheagenda.Theagendawasreviewedandnomodificationswereoffered.
LUNDwelcomedthemembersandguestsinattendanceandrecognizednewcommitteemembersTinaGREENFIELD(IADOT)representingtheTRBcommitteeAHD65-WinterMaintenanceandKyleSTOLLINGS(WVDOH)representingAASHTOregion2.
Thoseinattendanceintroducedthemselvesandarosterofattendeesinattachedtotheseminutes.GuestsparticipatingintheCommitteemeetingincludedMarkMcConnell–ChairoftheSCOM,JameelahHayes,andGummadaMurthy–AASHTO,andBradDarr(NDDOT)representingClearRoads.
RickNELSONremindedtheCommitteethattheminutesfromthelastmeetingsinDesMoines,IAandtheconferencecallsmadeoverthelastyearwerepartofthemeetingmaterialsandanycomments,errorsoromissionsshouldbenotedastheseminuteswillbepublishedinAugust.Therewerenocommentsregardingtheminutesofpastmeetingsoffered.
2.ResearchCoordination-Discussion
PeerExchangeProblemStatements–NELSONprovidedabriefoverviewofthe2015NationalWinterMaintenancePeerExchange-NWMPE-wasgiven.The36problemstatementsgeneratedfromthebreakoutswerehighlightedandpointedoutintheattachments.
ClearRoadsprojectsproposedandunderway–BradDARRprovidedabriefingoftheresearchprogramunderwaybyClearRoads–refertothebriefingmaterials.HementionedthatinthepasttherewasacloseoutsessionimmediatelyafterthePeerExchangewhereeachoftheproblemstatementswouldbe“assigned”tooneoftheconsortia.Herecommendedthattheformatreturnashefeelsthatthehandoffoftheproblemstatementslostsomemomentum.ACTION-NELSONwillcarrythisrecommendationtothe2017NWMPEPlanningCommittee.
AHLENIUSmentionedthatthereseemstobeanoverlapintheworkonplowroutingbetweentheClearRoadsprojectandpapersreportedduringthe2016TRBwintermaintenanceconference.GREENFIELDindicatedthatthereisagapbetweenresearchandimplementationandthatAuroralookstofillthatgapbutthatisheavilydependentonthevendorcommunity.
LESTERmentionedthathewaslookingfor5-bulletsinresearchreportsthatwouldleadtoimplementation.BRYANTdiscussedpracticereadypapersasamethodtoidentifyresearchthatisreadyforimplementationandthatTRBhasasurveyinprogresstolookatthepracticereadypaperprogramatTRB.
MURTHYbroughtupthequestion,“Howdoyoudefineimplementation”?Isittheproductionofa“tool”,thatthereare10-statesutilizingit,crosscuttingwebinar,orconferencewithdifferentcommittees.
Auroraprojectsproposedandunderway–TinaGREENFIELDprovidedabriefingontheresearchprogramunderwaybyAurora–refertothebriefingmaterials.Shediscussedthreeprojectsin
Snow and Ice Cooperative Program - SICOP Winter Maintenance Technical Service Program Committee - WMTSP
somedetailincludingthesimulatorproject(Aurora2011-02).ThisisamorecomprehensiveapplicationthanthesimulatorsegmentintheAI/RWISCBTtrainingsuite.TherewassomediscussionregardingtheopportunityforSICOPtotakeupthisprojectandmakeitpartoftheCBTtrainingsuite.
ACTION–KeepthisontheSICOPagendaandGREENFIELDtodiscussthiswiththeAuroraGoverningBoard.
MCGILLmentionedthatthereissomeoverlapregardingperformancemeasurebasedontrafficspeedproject.
STSM&OProjectswithWMimplications–GalenMCGILLreferencedtheattachmentofSTSM&Oresearchprojectsandmentionedseveralthathavewintermaintenanceimplications.Manyareintheareaofvariablespeedlimit(VSL)andactivetrafficmanagementsystems.Therearedynamicsigningapplicationswhenweatherimpactswarningsystems.Workforcedevelopmentisacommonthemebetweenthetwogroups,particularlyasnewtechnologiesrollout.
Travelerinformationsystemsutilizingdataportalstogetdataintoconnectedvehicles(snowplows)andprivatecarsi.e.WAZEcanbeoptions.Othersaremachine-readablestripesandutilizingastandardtrafficcontrollerasaplatformforconnectedvehicle(CV)applications,RWISRPUs,andfreewaygateclosureapplications.
AttheSTSM&OmeetinginDenvertherewillbeadiscussionofthe20-7projectonoperationsguidefortheAASHTOGreenBook.Thisprojectcanhavewinteroperationselementsinit.Thiswasidentifiedinthe2013WinterPeerExchange.
NCHRP,TRB,FHWAprojects–AHLENIUSreportedthattherearesome220standingtechnicalcommitteesinTRBandnotallalignwithAASHTO.Thereisaneffortunderwaytoevaluatethesetechnicalcommitteesandtrytoreachalignmentwherepossible.
LundreportedthatNCHRPproject14-34onwintermaintenanceperformancemeasuresisunderwayandthereareseveralWMPCCmembersrepresentingSICOPontheoversightpanel.
RoemerALFELORdeliveredhisreportuntillaterinthemeeting.
3.OutreachReports
PIARCupdate–LUNDprovidedabriefingofPIARCTechnicalCommitteeonWinterService–seethebriefingpaper.Hediscussedthetouch-pointsandopportunitiesforcollaborationbetweenPIARCTCB2.1,STSM&O,andSICOP.
LESTERmentionedthatColoradoDOThasdevelopedusecaseswherewintermaintenanceandTSM&Ohavebeenintegrated.
ACTION–LUNDtofollowupwithLESTERandreceivetheseusecasesforpossibleinclusioninthePIARCTCB2.1report.
TRBInternationalWinterMaintenanceConference2016update–GREENFIELDreportedontheConference–seethebriefingmaterials.JamesBRYANTreportedthattherecordedpresentationswillbemadepublicsometimeinSeptemberontheTRBwebsite.
SIRWEC2016update–NELSONreportedontheSIRWECConferencethatwasheldinconjunctionwiththeTRBconferenceinFortCollins,CO–seethebriefingmaterials.
STSM&Oupdate–MCGILLreportedonSTSM&Oprovidingbackgroundtothecommittee–see
Snow and Ice Cooperative Program - SICOP Winter Maintenance Technical Service Program Committee - WMTSP
thebriefingmaterials.LUNDandNELSONdiscussedtheroleoftheSTSM&OliaisonandthatMCGILLwillbeapermanentmemberoftheWMPCC.
APWACongress2015–MattMORREIMreportedontheAPWACongressthathasbeenrenamedthePublicWorksExpo“PWX”–seethebriefingmaterials.
4.FutureDirections
Current4-YRPlan–LUNDdiscussedthecurrent4-yearplanandtheproposedscheduleforcreatinganew3-yearStrategicWinterMaintenanceProgram(SWMP).Thecurrent4-yearplanhasprojectsthatarestillrelevantandshouldbeworkedandexecuted,therefore,itwasproposedtotheCommitteethattherewillbenoupdateoftheplanatthistimeanditwillbereplacedwiththenew3-yearSWMP.
Futurestrategicplan(scheduleandeffort)–LUNDpresentedtheproposedscheduleforthe3-yearSWMPandhowitwouldbealignedwiththetriennialreviewofTechnicalServiceProgramsbyStandingCommitteeonHighways.TheSWMPwouldbestrategicinnatureandremaininplaceforthe3-yearcycle.
NELSONexplainedthatalaundrylistofstrategicissueshadbeencollectedfromtheSICOPtop-10project,the2015NationalWinterMaintenancePeerExchangeproblemstatements,andfromcommentsmadebyparticipantsattheRoadWeatherManagementStakeholderMeetingjustheldinAtlanta,GA.Attendeesatthe2016SCOMmeetingwouldbeaskedtoreviewthislist,offeradditionsthatareimportanttothem,andvotefortheirtop6.TheWMPCCwillevaluatetheadditionsandthevotingandcoalescethelistintoamanageablenumber.ThislistwillthenbecirculatedtoSICOPmemberstatesforfinalvotingtocreatethenext3-yearSWMPtobepresentedduringthetriennialreviewbySCOHin2018.
TheWMPCCdiscussedthisprocessthatwereinagreementtoproceed.SeveralguestsandmembersoftheWMPCCofferedadditionstothelistofissues.
ACTION–NELSONwillincludetheirsuggestionsintothemasterlistofstrategicissues.
MURTHYbroughtupthediscussionsheldinAtlantaduringtheFHWARoadWeatherManagementStakeholderMeetingandimportanceoftheWeatherDataEnvironment(WDE)andseveralcrosscuttingopportunities.ConnectedVehicle&RWISoftodaywillundergoatransformationasRWIS,connectedvehicle,autonomousvehiclesmergeintoasingletechnologystream.HesuggestedawebinarbeheldsometimeinSeptember/OctoberthatfocusesontheWDEandwhatitmeansforus.
ACTION–NELSONwillexploretheopportunitiesforawebinartodiscusstheWDEandbroaderimplications.
SustainabilityinWinterMaintenance–NELSONreportedthathereceivedanupdatefromAt-LargeWMPCCmemberWilfNIXONthatSIMAisbeginninganeffortinsustainabilityandthatweshouldmonitortheirwork.
TSM&O–opportunitiesforcollaboration–MCGILLreportedthatthereareseveralopportunitieswhereSICOPandSTSM&Ocancollaboratee.g.travelerinformationandautomatedtrafficmanagementsystems(ATMS)thatwerepickedupinthelistof3-yearstrategicissues.Apressingquestionis,Howdowecommunicatethesethings?
FHWARoadWeatherManagementProgram–ALFELORProvidedareportontheactivities
Snow and Ice Cooperative Program - SICOP Winter Maintenance Technical Service Program Committee - WMTSP
underwayintheRoadWeatherManagementProgram.Seethebriefingmaterials.
5.WinterMaintenanceAgency&ConsortiumReports
FHWA–RoadWeatheractivitiesSeethebriefingmaterials
AURORASeethebriefingmaterials.ThefallmeetingofAurorawillbe4-6October2016inBuffalo,NY.
ClearRoads-Seethebriefingmaterials.Onthetopicofimplementation,howdoweknowifanyonehastakenareportandacteduponit?TheremightbeopportunitiesforfollowupontheClearRoadsreports.
TRB–WinterMaintenance-Seethebriefingmaterials. TRB–SurfaceTransportationWeather-Seethebriefingmaterials. APWA-Seethebriefingmaterials. NACE-TheNACEConferencewasheldduringlastpartofApril.Thereweresomepresentations
onwintermaintenance,however,themajorityofthediscussionswerecenteredonsafety&countermeasures.
NationalOperationsCenterofExcellence(NOCoE)–SteveLAVRENZprovidedareportontheNOCoE.Seethebriefingmaterials.ItwasmentionedthattheNOCoEhasaveryrobustEnhancedKnowledgeTransferSystem(EKTS)thatwasdevelopedaspartoftheSHRP2program.ThisEKTSlendsitselfwelltothecollectionandstorageofreportsinasearchableenvironment.Thereisadesiretoenhancetheknowledgebasebyaddingaweatherplatform.
ACTION–NELSONtocollaboratewiththeNOCoEtoexplorecooperationintheadditionofaweatherplatformtotheNOCoE.
6.ReviewofSICOPProgram
SICOPAccomplishments–NELSONprovidedabriefreportonSICOPaccomplishmentsthatwerearticulatedintheSCOMMaintenanceManagerNewsletter.
SICOPFinancials–NELSONreportedthatfiscalyear16finishedwith33memberstatesmakingthe$4,000annualcontribution.
OperatingProcedures&Membership–LUNDinitiatedadiscussionoftheWinterMaintenancePolicyCoordinatingCommittee(SICOP’sSteeringCommittee)membershipinaccordancewiththeoperatingprocedures.LUNDhighlightedthefactthattherehasbeenarotationofAASHTOmemberswiththeappointmentofLESTER(region4)in2015,LUNDasChairman(region3)in2016,andSTOLLINGS(region2)isexpectedin2016.LUNDmentionedthatthecommitteeshouldconsiderarotationofmembershipforAASHTOregion1;however,MikeLASHMET(region1representative)wasnotinattendancesothisdiscussionwastabled.
7.UnfinishedBusiness–
Therewasnootherunfinishedbusinesstodiscuss.
8.Adjourn-HavingconcludedtheworkoftheCommittee,ChairALBRIGHTadjournedthemeetingoftheWinterMaintenancePolicyCoordinatingCommitteeat5:05PM.
Snow and Ice Cooperative Program - SICOP Winter Maintenance Technical Service Program Committee -
WMTSP
FINAL-AGENDA
AASHTOWinterMaintenancePolicyCoordinatingCommittee(WMPCC)
Summer2016Meeting
RenaissanceHotelRoom:TBD
ClarkCounty,Nevada
8:00am–5:00pmJuly16,2016
1.Introductions,AgendaReview,MinutesReview Steve Introductionofnewmembers&guests All
2.ResearchCoordination-Discussion PeerExchangeProblemStatements Rick ClearRoadsprojectsproposedandunderway MikeL. Auroraprojectsproposedandunderway Tina STSM&OProjectswithWMimplications Galen NCHRP,TRB,FHWAprojects All
3.OutreachReports Steve PIARCupdate Steve TRBInternationalWinterMaintenanceConference2016update James/Tina SIRWEC2016update Wilf STSM&Oupdate Galen APWACongress2015 Ben&Wilf STSM&Oupdate Galen
4.FutureDirections Steve Current4-YRPlan Steve Futurestrategicplan-scheduleandeffort Steve SustainabilityinWinterMaintenance Rick&Wilf TSM&O–opportunitiesforcollaboration GalenM. FHWARoadWeatherManagementProgram Roemer
5.WinterMaintenanceAgency&ConsortiumReports Steve FHWA–RoadWeatheractivities Roemer AURORA Tina ClearRoads MikeL. TRB–WinterMaintenance Tina TRB–SurfaceRoadWeather Kathy APWA Mathew NACE Greg
6.ReviewofSICOPProgram Rick SICOPAccomplishments Rick SICOPFinancials Rick OperatingProcedures&Membership Steve
7.UnfinishedBusiness All
8.Adjourn Steve
Breaksatapproximately10:00am&3:00pmLunchatapproximatelynoon–1:00pm