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Getting Started With

Computer Applications

COMPUTER APPLICATIONS

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Definition of Computers

• In computer world we have two important terms– Hardware :

Hardware is the physical portion of Computers.

– Software : Software is the logical portion of Computers.

These are programs which actually instruct the Computer what to do?

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Software

• System software :– It is a software which works as a bridge between

Machine and Application Software’s.– All Operating Systems are System Softwares e.g MS

Windows XP.

• Application Software:– The Software which makes computer system useful by

providing the facilities for the end users is called Application Software or we can call it Computer Applications e.g; MS Word, MS Excel, MS Powerpoint etc.

Software is divided into two main categories

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Computer Applications

• There are 4 basic Computer Applications which you will learn in this Subject of C.A.

• MS Word• MS Excel• MS PowerPoint• Internet Application

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What is the MS Word? Describe its Purposes.

• MS Word is a word processor.• The main purposes of using MS word

application is:• It is used for documentations.• We can use it for proposal writings• We can use it for paragraph writings• We can also used it for designing.• advertisement pumflits etc.

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Microsoft ExcelExcel is a spreadsheet

• You can make some calculation with the help of functions.

• We can create accounts programs e.g salary sheets, profit & loss sheets etc.

• It can also make an organizational charts as well as some simple charts.

• You can design tables in MS Excel.• You can design Mark Sheets/Transcripts

of the students. etc

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What is PowerPoint? Describe its purposes.

• PowerPoint is a presentation application.

• The main purposes of PowerPoint is:– To create slides to make a

presentations.– To give some animations to make

attractive presentations. – We can also maintain organizational

charts.– We create PowerPoint presentations to

deliver the lectures in the class rooms, seminars, workshops etc.

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What is Internet Application?

•Internet is the Application which make us capable to browse or access the websites.•We can also send and receive emails to each other.•We can also chat with our friends and colleagues.•We can also perform E-commerce nowadays with Internet.

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Questions?

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Get Started with

MS WORD

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How to open MS Word?

Sometimes you will find Microsoft office->MS Word

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And also you can open MS Word by typing WinWord in

run.

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Now when you open up MS Word it look like this:

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Overview: Title BarMenu Bar

Page

Standard Toolbar

Task Pane

Drawing Toolbar

Formatting Toolbar

Status Bar

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Working with Documents

This is the time to start writing my first document in MS Word

Now You have to save it. So just click File-> save

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You will see the menu like this, so just click save and you will be asked to save in and also name of file.

17Just write the name in filename box and then locate it in some path and click save

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Some more options to save

This is the time to start writing my first document in MS Word

•Now You have to save it. So just click File-> save as

•Or you can press ctrl+s for saving your first document

•You can also use the standard toolbar save tool

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Now you can open the path and you will find the file which

you have saved.

To open it you can double click

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Opening a Document in MS Word

• With the help of Menu Bar.

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With the help of Standard Toolbar.

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With the help of Shortcut

• Just press Ctrl+ O when you have already open the MS Word Application.

• So All these commands will bring this dialog box.

• Just click the filename and click open.

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Now you will see the document has been opened.

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Difference between Save & Save as……

• In case of saving your document for the first time and for updating the document so in both cases you will use ‘Save’ command.

• While ‘Save as…..’ Is used when you want to save the same document with 2 more than 2 different filenames.

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Now if you want to close the document so click File->close

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Or if you want to exit the MS Word Then just Click

File-> Exit

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Week 2

•Working with Text

•Fonts, Font Size, Font Style.

•Selection of Text.•Cut, Copy & Paste.

•Change case, Find and replace

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• You can select text by either :– Press shift + arrow keys.– Press shift + End/Home Keys.– Click Edit and then press Select All– Press Ctrl +A keys.

•Selection of Text.

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– When you finish selection of text you can

• Cut( either Click edit->Cut) or Press Ctrl+X or you can also use the Cut Tool at Standard Toolbar.

• Copy( either Click edit->Copy) or Press Ctrl+C. also use the Copy Tool at Standard Toolbar.

• After Cut or copy the text you can paste it.• Just select the location and then for pasting

( either Click edit->Paste) or Press Ctrl+V also use the paste Tool at Standard Toolbar.

You can view your text which You have cut or copy by Clicking Edit-> Office Clipboard.

•Cut, Copy & Paste.

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•Fonts, Font Size, Font Style.• Fonts actually deals with Writing styles.

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Changing Fonts• Just make selection

of the text :– Click Format->Font– Now click the drop

down box and select any font.

– Or you can select from Standard Toolbar

– Or Press Alt+O+F can bring up the Font Dialog.

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Change the Style & Font Size

• Select the text and then:Change the style by clicking

Font-styles i.e Regular,Bold,Italic.

Or You can press Ctrl+B , Ctrl+I for changing styles.

Font-sizes:– Click Format->Font-size– You can also change the

size by using Standard Toolbar.

– You can also use Ctrl+square brackets for changing sizes.

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•Change case• What is a case?

– As you know that in Alphabets there are 2 kinds :

– Capital letters(A-Z)– Small letters(a-z)

• So in computers we call them

– Upper case instead of Capital and Lower case instead of Small .

– To change the case of your words at any time you can just select the text and then Click

– Format –Change case and select among them.

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Find and replace

• Just Click Edit-> Find • Now in Find what just type the word

you want to find in your document.• You can also replace

the text which you recently find.

• You can also press Ctrl +F to bring Find and Replace Dialog

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Week 3

• WORKING WITH WORD DOCUMENTS– Header and Footer

Headers and footers are areas in the top and bottom margins of each page in a document. When you apply Header and Footer it apply for all the pages of your document automatically.

• On the View menu, click Header and Footer.• If necessary, click Show Previous or Show Next on the Header

and Footer toolbar to move to the header or footer you want to adjust.

• On the Formatting toolbar, click an alignment button.

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On the File menu, click Versions. Microsoft Word displays the date and time each version was saved, the name of the person

who saved each version, and lines of comments. The most recent version appears at the top of the list.

To see the complete comments about a particular version, click the version, and then click View Comments.

Versions.

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Today’s Task• Write a letter to you friend who is living outside the

country so request him to come back heath some reasons.

– Font name: Comic Sans– Font size : 12 for the letter body.– 13 for the address.

» the address will be in Upper case» Now find the name of your friend» inside thelettter.» In letter write your Name , » Home address and telephone number» in Header.» And save it in your folder by your name

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Track Changes• To facilitate online review, Microsoft Word

allows you to easily make and view tracked changes and comments in a document. In order to preserve the layout of your document, Word shows some markup elements in the text of the document, while others are displayed in balloons that appear in the margin.

• Open the document you want to revise. • On the Tools menu, click Track Changes.

When the Track Changes feature is enabled, TRK appears on the status bar at the bottom of your document. When you turn off change tracking, TRK is dimmed.

• Make the changes you want by inserting, deleting, or moving text or graphics. You can also change formatting.You can accept or reject the changes.

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Week 4

– Working with Mail Merge– Frames– Web Forms– Tables– Task

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Week 4• Working with Mail Merge:

– Mail Merge is used when we need to send same letter to different people having different names,addresses etc.• First write a letter,application etc and

then

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Web Forms• Forms (form: A document that contains

fill-in blanks, or form fields, in which you enter information. For example, you can create an online registration form in Microsoft Word that uses drop-down lists from which users can select entries.) are frequently used on Web pages to collect and provide data. Forms often require additional support files and server support, so you usually have to work with your network or Web administrator to plan and deploy a form.

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• Create a Web form• On the File menu, click New. • Under New in the New Document task pane, click Web Page. • On the View menu, point to Toolbars, and then click Web Tools. • Click where you want to insert the form controls. • On the Web Tools toolbar, click the control you want to use. The form

control appears on your Web page.• Click the form control, and on the Web Tools toolbar, click Properties . • Set the properties for the control by using either the Alphabetic tab or the

Categorized tab. • To set a property, click the cell to the right of the property, and then type

or select an option, such as True or False.• Repeat steps 4 through 7 until you've added all the form controls you

want. • Note  To enable users to submit the form after filling it in, you need to

include a Submit control or a Submit with Image control.• Add or modify any content. • When you are finished inserting form controls, click Exit Design Mode

on the Web Tools toolbar. • Publish the form to your Web server. • Because Web forms require additional support files and server support, it

is recommended that you work with your network or Web administrator.

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• A table is made up of rows and columns of cells that you can fill with text and graphics. Tables are often used to organize and present information.

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• Create a table• Microsoft Word offers a number of ways to make a table.

The best way depends on how you like to work, and on how simple or complex the table needs to be.

• Click where you want to create a table. • Click Insert Table on the Standard toolbar. • Drag to select the number of rows and columns you

want. • You can also do any of the following:• Use the Insert Table command• Use this procedure to make choices about the table

dimensions and format before the table is inserted into a document.

• Click where you want to create a table.• On the Table menu, point to Insert, and then click

Table.• Under Table size, select the number of columns and

rows.• Under AutoFit behavior, choose options to adjust table

size.• To use a built-in table format, click AutoFormat.• Select the options you want

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Week 5– Working with Backgrounds.– Working with builtin templates.– Customize Toolbars.– VBA.– Page setup.– Printinf

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