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Effective PowerPoint Presentations
Gary W. BresterMSU Department of Agricultural Economics and Economics
Spring Semester 2015
Presentation To:
Agribusiness Management Strategies
AGBE 445
2
OUTLINE1. Fonts2. Color3. Designing Presentations4. Transitions5. Graphic Slides6. Text Slides7. Typography8. Editing Issues9. Questions
3
OUTLINE
1. Fonts2. Color3. Designing Presentations4. Transitions5. Graphic Slides6. Text Slides7. Typography8. Editing Issues9. Questions
4
FONT TYPES1. Munter Says To Use Serif Fonts For Business Text, But Sans Serif Fonts For Presentations
a. Times Fonts Have “Feet”
b. This Is CG Times Font
c. This Is Times New Roman Font
2. Sans-Serif Fonts
a. Sans-Serif Fonts Have No “Feet”
b. This Is Arial Font
5
FONT SIZES
1. Munter Says To Use Fonts With Sizes At Least 24 - 36a. This Is Size 12
b. This Is Size 18
c. This Is Size 24
d. This Is Size 32
e. This Is Size 32 (No Bold)
f. This Is Size 36
6
OUTLINE1. Fonts2. Color3. Designing Presentations4. Transitions5. Graphic Slides6. Text Slides7. Typography8. Editing Issues9. Questions
7
COLOR - BACKGROUND
1. Use A Dark Background In A Dark Room
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COLOR - BACKGROUND
2. Use A Light Background In A Light Room
9
COLOR CONTRASTS
1. Must Always Use Contrasting Colors
2. Hundreds To Choose From
3. Only A Few Work
a. This Is An Example Of Dark Blue And Dark Red On White
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COLOR CONTRASTS
1. Must Always Use Contrasting Colors
2. Hundreds To Choose From
3. Only A Few Work
a. This Is An Example Of Dark Blue And Dark Red On White
b. This Is An Example Of Yellow And White On Dark Blue
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COLOR CONTRASTS
4. Lighter Reds Are Difficult To See
5. Many People Are Color Blind To Some Degree In Red and Greens
a. Some Greens Are Worse Than Others
6. Many Colors Project Differently ThanThey Appear On Your Computer
7. Colors Will Appear As Black OnNon-Color Handouts
12
OUTLINE
1. Fonts2. Color3. Designing Presentations4. Transitions5. Graphic Slides6. Text Slides7. Typography8. Editing Issues9. Questions
13
DESIGNING PRESENTATIONS
1. Can Use A Table Of Contents To
Provide An Outline
a. This Is What I Am Using In
This Presentation
2. Message Titles Provide Flow
14
U.S. Chickpea ProductionIs Increasing
0
10,000
20,000
30,000
40,000
50,000
60,000
70,00019
91
1992
1993
1994
1995
1996
1997
1998
1999
2000
Production
Me
tric
To
ns
15
DESIGNING PRESENTATIONS
1. Can Use A Table Of Contents To
Provide An Outline
a. This Is What I Have Used In
This Presentation
2. Message Titles Provide Flow
3. Topic Titles Provide Structure
16
U.S. ChickpeaProduction, 1991-2000
0
10,000
20,000
30,000
40,000
50,000
60,000
70,00019
91
1992
1993
1994
1995
1996
1997
1998
1999
2000
Production
Me
tric
To
ns
17
OUTLINE1. Fonts2. Color3. Designing Presentations4. Transitions5. Graphic Slides6. Text Slides7. Typography8. Editing Issues9. Questions
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SLIDE TRANSITIONS1. Consistency
a. Headings And Subheadings
b. Agenda And Backup
c. Numbering Systems
» Consistency Makes
Sense, But Is Difficult To
Do
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SLIDE TRANSITIONS
2. Agenda Slides (Note The Consistency)
a. Box Transitions
b. Dim Transitions
c. Trackers
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BOX TRANSITIONS1. Fonts
2. Color
3. Designing Presentations
5. Graphic Slides
6. Text Slides
7. Typography
8. Editing Issues
9. Questions
4. Transitions
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THIS IS A DIM TRANSITION1. Fonts2. Color3. Designing Presentations4. Transitions5. Graphic Slides6. Text Slides7. Typography8. Editing Issues9. Questions
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TRACKERS
1. Consistency
a. Headings And Subheadings
b. Agenda And Backup
c. Numbering Systems
» Consistency Makes Sense, But Is Difficult To Do
Slide Transitions
23
1. Consistency
a. Headings And Subheadings
b. Agenda And Backup
c. Numbering Systems
» Consistency Makes Sense, But Is Difficult To Do
Slide Transitions
Box Dim Numbering Tracker
24
OUTLINE1. Fonts2. Color3. Designing Presentations4. Transitions5. Graphic Slides6. Text Slides7. Typography8. Editing Issues9. Questions
25
GRAPHIC SLIDES
1. Use Graphics To Show Visual
Concepts
a. Increasing/Decreasing
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Saskatchewan Chickpea Production Has Increased Since 1997
0
100,000
200,000
300,000
400,000
500,000
19
97
19
98
19
99
20
00
20
01
To
ns
27
GRAPHIC SLIDES
1. Use Graphics To Show Visual
Concepts
a. Increasing/Decreasing
2. Show Emphasis On Area Graphs
28
World Chickpea Imports, 2000
Spain18%
Bangladesh14%
United States
4%
Canada20%
India10%
Others34%
29
World Chickpea Imports, 2000
Spain18%
Bangladesh14%
United States
4%
Canada20%
India10%
Others34%
30
GRAPHIC SLIDES
1. Use Graphics To Show Visual
Concepts
a. Increasing/Decreasing
2. Show Emphasis On Area Graphs
3. Do Not Use Legends
31
World Chickpea Imports, 2000
Spain
Bangladesh
India
United States
Others
Canada
32
OUTLINE1. Fonts2. Color3. Designing Presentations4. Transitions5. Graphic Slides6. Text Slides7. Typography8. Editing Issues9. Questions
33
TEXT SLIDES1. Use Parallelism
a. The Following Is Not Parallel
“Increasing Market Share”
“Prices Are Declining”
b. The Following Is Parallel
“Increasing Market Share”
“Declining Prices”
34
TEXT SLIDES
2. Use Indentation
a. Do Not Allow Sentences To
Wrap Around
b. Do Not Allow Sentences To
Wrap Around
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WRAP AROUND EXAMPLE
1. Biobased Contenta. products must be manufactured with raw materials or wastes from domestic agricultural production – farming, ranching, forestry, aquaculture
2. Performance and Manufacturer Specifications
3. Environmental Performance/Life Cyclea. products must be submitted for evaluation to the National Institute of Standards and Technology “Building for Environmental and Economic Sustainability (BEES)” program
36
TEXT SLIDES
3. Use Diagrams To Show Relationships
37
Choices When RMA
Offerings Are Available
Self-Insure Single-PerilInsurance
RMA MultiplePeril Offerings
NON-QUANTITATIVE DIAGRAM EXAMPLE
38
TEXT EXAMPLE
1. Choices When RMA Offerings
Are Available
a. Self Insure
b. Single Peril Insurance
c. RMA Multiple Peril Offerings
39
OUTLINE1. Fonts2. Color3. Designing Presentations4. Transitions5. Graphic Slides6. Text Slides7. Typography8. Editing Issues9. Questions
40
TYPOGRAPHY1. Use Standard Capitalization
a. This Is Non-Standard Capitalization
b. This is standard capitalization
c. THIS IS PROBABLY TOO MUCH
2. Avoid underlines
3. Avoid shadowAvoid shadow
4. Limit italics
5. Don’t do all three!Don’t do all three!
41
OUTLINE1. Fonts2. Color3. Designing Presentations4. Transitions5. Graphic Slides6. Text Slides7. Typography8. Editing Issues9. Questions
42
AVOID WORD OVERLOADS
• Producers must file their Applications for Coverage• Producers must pay the applicable service fees to their
local FSA office– $100 per crop per county– $300 per producer per administrative county– $900 per producer in all counties
• Assistance is offered at the basic unit level following RMA definitions
• Applications must be filed by the application closing date as established by the state FSA Committee. Generally these correspond to crop insurance closing dates. For instance, the closing date for many spring-planted crops will likely be March 15.
43
AVOID CHART JUNK
1. Avoid unnecessary lines
2. Avoid extra shading
3. Avoid legends
44
AVOID CHART JUNK
2 3
B e a r in g m e ta l s in c o n s e c u t i v e C a n o la M .O . d r a in s
05 0
1 0 01 5 02 0 02 5 03 0 03 5 04 0 0
% o f c a n o la M . O .
0 1 2 3 4 5 6
D ra in N u m b e r
Z in cT inC o p p e rL e a d
C o n c lu s io n : B e a r in g w e a r i s n o m i n a l w i t h c a n o l a - b a s e d m o t o r o i l o n c e s lu d g e i s r e m o v e d a n d t h e o i l r e m a in s n o n t o x ic
E P A S t a n d a r d s f o r s o l id w a s t e d i s p o s a l
45
AVOID CHART OVERLOAD
Title IX EnergySection 9002. Federal Procurement of Biobased Products
The intent of this section is to stimulate the production of new biobased products and to energize emerging markets for those products
Guidelines USDA will designate items; Provide information about availability, price,
performance, environmental and public health benefits, life cycle costs, recommended biobased content
Label USDA will develop criteria for a “USDA Certified Biobased
Product” label
46
AVOID “FRUIT SALAD” EFFECT
1. Biobased Contenta. products must be manufactured with raw materials or wastes from domestic agricultural production – farming, ranching, forestry, aquaculture
2. Performance and Manufacturer Specifications
3. Environmental Performance/Life Cyclea. products must be submitted for evaluation to the National Institute of Standards and Technology “Building for Environmental and Economic Sustainability (BEES)” program
47
MAINTAIN CONSISTENCY
1. Biobased Contenta. products must be manufactured with raw materials or wastes from domestic agricultural production – farming, ranching, forestry, aquaculture
2. Performance and Manufacturer Specifications
3. Environmental Performance/Life Cyclea. products must be submitted for evaluation to the National Institute of Standards and Technology “Building for Environmental and Economic Sustainability (BEES)” program
48
AVOID EXCESSSIVE EFFECTS
1. Avoid sounds
2. Avoid excessive transitions
3. Be certain that no spelling
errors occur
4. Avoid a single word occurring on a
single line
49
QUESTIONS?