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ADVANCED MICROSOFT WORD Lesson 16 – Customizing Features

Microsoft Office 2003:Advanced

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Objectives

Create a personal template.

Attach your personal template to a document.

Customize toolbars.

Create a custom menu.

Create a macro.

Run a macro.

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Objectives (cont.)

Create a toolbar button to run a macro.

Edit a macro.

Copy, rename, and delete a macro.

Use a macro to create a template.

Set AutoCorrect exceptions.

Create a custom dictionary.

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Terms Used in This Lesson

Document template – Determines the basic structure for a document and contains document settings. Contains settings that are available only to documents based on that template.

Global template – A template that is available for all documents, not just the active document and not just documents based on the active template.

Macro – Commands and instructions grouped together as a single command to complete a task automatically.

Normal template – Word’s default global template.

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Personal Template

Because you may share a computer with students in other classes, you will create an individual personal template in which to store the macros you create in this lesson.

You will attach this personal template to the document in which you will create the macros.

To run the macros, your personal template must be attached to the current document.

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Just in case . . .

Turn on this option. This option will prevent you from accidentally changing the Normal template, and it will remind you to save changes to your personal template.

Save all work to your “R” drive or a Flash drive.

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Customizing Toolbars

Add and remove buttons. – Built in commands– Assign Marcos– Fronts– Styles– AutoText entries

Create a custom menu.– Open the Tools menu click Customize

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Record a Macro

Plan the steps. You can use the mouse to choose commands

and click icons. You cannot use the mouse to position an

insertion point or to drag to select text.

Stop Recording Pause Recording

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Run a Macro

Macros sometimes contain computer viruses. Security levels protect against the viruses by

disabling macros or by displaying warnings.

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Create a Toolbar Buttonto Run a Macro

Click Toolbar on the Record New Macro dialog box then click the Commands tab.

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Edit a Macro

Macros instructions are stored in a programming language called Visual Basic.

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The Organizer

Use the Organizer for Coping, Renaming, and Deleting a Macro. Open the Tools menu, Choose Macro, then click Macro Project Items.

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Customizing the AutoCorrect Feature

You can use AutoCorrect to insert text that you use over and over again.

Examples:

Your Initials to Full Name

Misspelled words to correct spelling

Do not correct a certain word or spelling

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Creating a Custom Dictionary

You can create several directories.

Examples:

1. Legal terms

2. Medical terms

3. Engineering terms

Open the Tools menu, choose Options, and click Spelling and Grammar tab.

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Time Saver

You can customize your toolbars so that you can access your favorite documents quickly.

Tool Menu

Customize

Commands tab

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Summary

There are two basic types of templates: global templates and document templates.

To run a macro saved in your personal template, your personal template must be attached to the document.

You can customize toolbars with buttons and menus that you frequently use.

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Summary (cont.)

A macro is a sequence of actions required to complete a task.

Word enforces a security level for running macros. Depending on the security level, you may need to enable macros when you open a document.

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Summary (cont.)

When you create a macro, you can assign a shortcut key or create a new toolbar button and add it to a toolbar.

To change a macro, you either re-record it or edit it in the Microsoft Visual Basic Editor.

The Organizer enables you to copy and rename macros.

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Summary (cont.)

You can delete macros that you create.

AutoCorrect entries save you time.

You can create a custom dictionary to store terms that are not in the main dictionary.

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Homework – Word Lesson 16

Review Questions– True/False– Fill in the blank

Project 16-1 Project 16-2 Project 16-3