CHA ADUANAAddress: Backside Oasis Hospital, Saniaya Abu Dhabi Al ainEmail ad: iamcharlagne@gmail.comPhone #: 0561677579

Respected Sir/Madam,

Sub : Application for the Post of Secretary Cum Document Controller/ Admin Assistant .

With reference to the captioned subject, please find attached here with my curriculum vitae for your kind perusal. Should a suitable vacancy exist in your organization, I would appreciate your kind consideration for the same.

My ability to work as a team player, go the extra mile, together with my penchant for detail are all part of my capabilities. If given an opportunity to work with your organization, I assure you that I will do my best to discharge my duties diligently and strive constantly to merit your confidence and be worthy of my selection

I would be pleased to supply any further information that you may require. Thank you very much for your time and looking forward to a favorable response from you.

Yours sincerely,

Cha Aduana

OBJECTIVE

Seeking to work in a challenging position in a progressive organization, this will effectively utilize and enhance my knowledge and skills. My career goal on the other hand, would be to achieve high level of specialization and advancement based on personal efforts and abilities.

EDUCATIONAL BACKGROUNDUniversity of the Immaculate Conception – Bachelor Degree

Bachelor of Science in Information TechnologyPoblacion District, Davao CityS.Y. 2010-2014

WORK EXPERIENCE July 26, 2016 – Present as Secretary cum Document Controller

Stout General Maintenance & Electromechanical Services – Contracting Est. ( Al Ithead Commercial Complex Building, Behind LULU Hypemarket Sanaiya, Abu dhabi Al Ain.)Function and Main Responsibilities:

Admin / Secretary Answering and screening before transferring phone calls to the concerned person/department. Supervise other clerical staff, and provide training and orientation to new staff. Review work done by others to check for correct spelling and grammar, ensure that company format

policies are followed, and recommend revisions. Read and analyze incoming memos, submissions, and reports in order to determine their significance and

plan their distribution. Review and proofread documents for executives’ signatures. Preparing the quotation, BOQ, invoices and enquiries. Monitoring the submission of tenders, quotations on the stipulated time. Maintaining confidential information such as documents, contracts, and client and employee records. Preparing Offer Letters to the client and Contractors. Preparing Service Contract for Maintenance Jobs. Making appointments and keeping diaries. Managing office supplies and miscellaneous. Reporting for Snag Report from Contractor and Assigning to concerning person Follow-up and update for Services or Complaint. Maintain general filing system and file all correspondences. Reporting to the General Manager at the end of the day. Organizing for courier pickups and sign for courier packages/sample materials. Greet visitors and determine whether they should be given access to specific individuals.

Document Controller Basic understanding of Construction documents/ Equipment’s and also AUTOCAD. Handling Status of Projects, Encoding Drawings no. /Description and Updating Submittal date or Revision Keeping Track the log Sheet Submittal. Sending enquiries for the Supplier Correspondence for HVAC equipments. Follow-up for Enquiries from the suppliers. Arranging for the meetings from supplier. Filling the Tender Documents. Making Material Submittal, Warranties, Operation Maintenance Manual. (Project Handle : Abu Dhabi

Future School Phase VI Package 6, 7, 8, and 14 – Client ADEK) Creating Covering letters for Submitting documents from clients. Handling the Technical documents, Shop Drawings, As Built Drawing, and Tendering Stage

documents(softcopy & hardcopy). Handling the DNR Reports, Snag /Defects Report, Maintenance Service Report.

HR Assistant: Keeping all the soft copies of passport, visa, emirates id, labour contract,

Daman card, offer letter, etc. of every each employee. Updating personnel information and files. Preparing the time sheet for the attendance of the employees –(Labor Report). Keep employees’ personal documents (hard copies).

Purchase:

• Sending an enquiry to supplier.• Receiving all quotations • Preparing the comparison for quotation• Preparing Purchase Requisition and obtaining signature for Managers• Scanning all LPOs and send to respective supplier.• Follow up the delivery schedule of materials.

Accounts:

Obtaining Pro-forma Invoice and Original Invoice. Receiving/Checking invoices and delivery note. Monitor all the receive copy invoices and Delivery Note Checking & Encoding Output and Input Tax Invoices . Assisting Accountant for Petty Statement and Expenses. Filing the invoices and rendering systems. Assisting Deposit the incoming cheque’s thru bank account. Receiving Cheque and Collecting of cheque.

March 25, 2014 – March 28, 2016 (Work Experience at Philippines) 1. 2 years employee at Department Social Welfare Development -DSWD

Government Philippines LISTAHANAN SECTION as Clerical Staff verifier of Davao City (Non-regular)

PERSONAL SKILLS

Always passionate to learn something new aside my expertise I have good communication skills and exceptional creative ideas Have Good patience which I believe will lead to better human relation Good in team work and team leading Professionalism, Customer Focus, and highly Organization. Multi-tasking

Full Name Charlagne Waswas AduanaAge 25Sex FemaleCivil Status SingleCitizenship FilipinoHeight 5’3Computer Skills Ms Word, Excel, Powerpoint, Basic Quickbooks,

Basic Editing PDF, Outlook, SAP, Basic AUTOCAD