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SAP AG 2003 Period-End Closing and Reporting Deferrals Exchange Rate Differences, Conversion Differences Period-End Closing Year Transfer Financial Report Templates Company Reports and Comparison Reports Cash Flow Tax Reports Contents

SAP AG 2003 Period-End Closing and Reporting Deferrals Exchange Rate Differences, Conversion Differences Period-End Closing Year Transfer Financial Report

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Page 1: SAP AG 2003 Period-End Closing and Reporting Deferrals Exchange Rate Differences, Conversion Differences Period-End Closing Year Transfer Financial Report

SAP AG 2003

Period-End Closing and Reporting

Deferrals

Exchange Rate Differences, Conversion Differences

Period-End Closing

Year Transfer

Financial Report Templates

Company Reports and Comparison Reports

Cash Flow

Tax Reports

Contents

Page 2: SAP AG 2003 Period-End Closing and Reporting Deferrals Exchange Rate Differences, Conversion Differences Period-End Closing Year Transfer Financial Report

SAP AG 2003

Period-End Closing and Reporting: Unit Objectives

At the conclusion of this unit, you will be able to:

Post deferrals

Determine exchange rate and conversion differences, and post them automatically

Perform period-end closing of revenue and expense accounts

Create financial report templates and run company and comparison reports

Generate cash flow and tax reports

Page 3: SAP AG 2003 Period-End Closing and Reporting Deferrals Exchange Rate Differences, Conversion Differences Period-End Closing Year Transfer Financial Report

SAP AG 2003

Period-End Closing and Reporting: Course Overview Diagram

FinancialsPeriod-End Closing and Reporting

Banking

Service

Human Resources

Page 4: SAP AG 2003 Period-End Closing and Reporting Deferrals Exchange Rate Differences, Conversion Differences Period-End Closing Year Transfer Financial Report

SAP AG 2003

Period-End Closing and Reporting: Business Scenario

Certain closing operations must be carried out by the Accounting department at the end of every period. You can use the adjusted data to compile company reports and produce the required statutory statements.

Page 5: SAP AG 2003 Period-End Closing and Reporting Deferrals Exchange Rate Differences, Conversion Differences Period-End Closing Year Transfer Financial Report

SAP AG 2003

Deferrals with Automatic Reversals

Deferred Expenses

100 60

100

Expenses

100

Vendor

Post Invoice

Post Deferral

Reverse Deferral

60

60

60

60

Old Year

New Year

Old Year New Year

Page 6: SAP AG 2003 Period-End Closing and Reporting Deferrals Exchange Rate Differences, Conversion Differences Period-End Closing Year Transfer Financial Report

SAP AG 2003

Doubtful Debts

Due Date of Invoice

25%

Time+ x Days

+ y Days

+ z Days

50%30%

1000

Control Accounts For Receivables

250

250

Control Accounts For Doubtful Debts

Customer

1000

250

250Doubtful Debts Journal Entry

Page 7: SAP AG 2003 Period-End Closing and Reporting Deferrals Exchange Rate Differences, Conversion Differences Period-End Closing Year Transfer Financial Report

SAP AG 2003

Exchange Rate Differences, Conversion Differences

Account in Foreign Currency

10 LC

Exchange Rate Differences

10 LC 200 LC 100 FC

190 LC 100 FC

Non-Valuated Bal.

Valuated Balance

Valuation

Reject Proposal

Accept and Post Proposal

or

Proposals from Difference Postings

Page 8: SAP AG 2003 Period-End Closing and Reporting Deferrals Exchange Rate Differences, Conversion Differences Period-End Closing Year Transfer Financial Report

SAP AG 2003

Period-End Closing

Revenues AccountPeriod-End Closing Account

12 1

Expense Account

2

Reject Proposal

Accept and Post Proposal

or

Proposal from Difference Postings

43

X YX Y

XY

Retained Earnings Account

34 YX

Page 9: SAP AG 2003 Period-End Closing and Reporting Deferrals Exchange Rate Differences, Conversion Differences Period-End Closing Year Transfer Financial Report

SAP AG 2003

Creating a New Fiscal Year

FiscalYear2003

FiscalYear2004

Company X (04)

FiscalYear2004

Year Transfer:

1. System Initialization and General Settings,Print Documents, and User Queries

2. G/L Accounts, business partner master records, and item master records

3. Documents of selected document types

4. Balances of G/L and business partner accounts,item stocks

Company X

FiscalYear2003

Company X (03)

Year Transfer

Page 10: SAP AG 2003 Period-End Closing and Reporting Deferrals Exchange Rate Differences, Conversion Differences Period-End Closing Year Transfer Financial Report

SAP AG 2003

Financial Report Templates

Gen

eral

Led

ger

Level 1

Assets

Liabilities

Cap. + Res.

Turnover

Cost of Sales

Operating C.

Non-Operating

Tax + Extr.

Template for Balance

Active Accounts

Liabilities.

Cap. + Res.Profit Period

Passive Accounts

Assets

Template for P&L

= Gross Profit*

= Operating Profit*

+ Turnover

- Cost of Sales

- Operating Costs

+/- Non-Operating Inc. and Exp.

= Profit after Financing Expenses*

+/- Taxation and Extraordinary Items

= Profit Period** Default Subtotals

Page 11: SAP AG 2003 Period-End Closing and Reporting Deferrals Exchange Rate Differences, Conversion Differences Period-End Closing Year Transfer Financial Report

SAP AG 2003

Editing a Financial Report Template

Template for Balance

Liabilities.

Cap. + Res.Profit Period

Assets

Template for P&L

= Gross Profit

= Operating Profit

+ Turnover- Cost of Sales

- Operating Costs

+/- Non-Operating Inc. and Exp.

= Profit after Financing Expenses

+/- Taxation and Extraordinary Items

= Profit Period

Level 1

...

Creditors Due Within One Year

Creditors Due After One Year

Level 3

Bank Loans & Overdrafts

Accruals & Deferred Income

...

Level 4

Bank Loans Due < 1 Year

Other Loans Due < 1 Year

Level 5

Current Liabilities

Level 2

Long Term Liabilities

Ordinary Share Capital

Ordinary Share Capital

Ordinary Share Capital

Called Up Share Capital

...

Titles AccountsDummy Titles

Page 12: SAP AG 2003 Period-End Closing and Reporting Deferrals Exchange Rate Differences, Conversion Differences Period-End Closing Year Transfer Financial Report

SAP AG 2003

Cash Flow Report

Totals and Balances (Per Time Interval) of:

Cash accounts

Clearing accounts for credit cards

Customer accounts

Vendor accounts

Cash Flow Report

Clearing accounts for checks

Page 13: SAP AG 2003 Period-End Closing and Reporting Deferrals Exchange Rate Differences, Conversion Differences Period-End Closing Year Transfer Financial Report

SAP AG 2003

Tax Postings and Tax Report

Input Tax VAT

CustomersVendors Sales

Tax

Input Tax

Input Tax: Tax ReceivablesSales Tax: Tax Liabilities

Tax Authority

Tax

Page 14: SAP AG 2003 Period-End Closing and Reporting Deferrals Exchange Rate Differences, Conversion Differences Period-End Closing Year Transfer Financial Report

SAP AG 2003

Tax Groups for EU Sales Report

ExpenditureVendor

Acquisition Tax (Input Tax)

Acquisition Tax (Sales Tax)

TaxGroup

Page 15: SAP AG 2003 Period-End Closing and Reporting Deferrals Exchange Rate Differences, Conversion Differences Period-End Closing Year Transfer Financial Report

SAP AG 2003

Period-End Closing and Reporting: Unit Summary

You are now able to:

Post deferrals

Determine exchange rate and conversion differences, and post them automatically

Perform period-end closing of revenue and expense accounts

Create financial report templates and run company and comparison reports

Generate cash flow and tax reports