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SAP AG 2003
Period-End Closing and Reporting
Deferrals
Exchange Rate Differences, Conversion Differences
Period-End Closing
Year Transfer
Financial Report Templates
Company Reports and Comparison Reports
Cash Flow
Tax Reports
Contents
SAP AG 2003
Period-End Closing and Reporting: Unit Objectives
At the conclusion of this unit, you will be able to:
Post deferrals
Determine exchange rate and conversion differences, and post them automatically
Perform period-end closing of revenue and expense accounts
Create financial report templates and run company and comparison reports
Generate cash flow and tax reports
SAP AG 2003
Period-End Closing and Reporting: Course Overview Diagram
FinancialsPeriod-End Closing and Reporting
Banking
Service
Human Resources
SAP AG 2003
Period-End Closing and Reporting: Business Scenario
Certain closing operations must be carried out by the Accounting department at the end of every period. You can use the adjusted data to compile company reports and produce the required statutory statements.
SAP AG 2003
Deferrals with Automatic Reversals
Deferred Expenses
100 60
100
Expenses
100
Vendor
Post Invoice
Post Deferral
Reverse Deferral
60
60
60
60
Old Year
New Year
Old Year New Year
SAP AG 2003
Doubtful Debts
Due Date of Invoice
25%
Time+ x Days
+ y Days
+ z Days
50%30%
1000
Control Accounts For Receivables
250
250
Control Accounts For Doubtful Debts
Customer
1000
250
250Doubtful Debts Journal Entry
SAP AG 2003
Exchange Rate Differences, Conversion Differences
Account in Foreign Currency
10 LC
Exchange Rate Differences
10 LC 200 LC 100 FC
190 LC 100 FC
Non-Valuated Bal.
Valuated Balance
Valuation
Reject Proposal
Accept and Post Proposal
or
Proposals from Difference Postings
SAP AG 2003
Period-End Closing
Revenues AccountPeriod-End Closing Account
12 1
Expense Account
2
Reject Proposal
Accept and Post Proposal
or
Proposal from Difference Postings
43
X YX Y
XY
Retained Earnings Account
34 YX
SAP AG 2003
Creating a New Fiscal Year
FiscalYear2003
FiscalYear2004
Company X (04)
FiscalYear2004
Year Transfer:
1. System Initialization and General Settings,Print Documents, and User Queries
2. G/L Accounts, business partner master records, and item master records
3. Documents of selected document types
4. Balances of G/L and business partner accounts,item stocks
Company X
FiscalYear2003
Company X (03)
Year Transfer
SAP AG 2003
Financial Report Templates
Gen
eral
Led
ger
Level 1
Assets
Liabilities
Cap. + Res.
Turnover
Cost of Sales
Operating C.
Non-Operating
Tax + Extr.
Template for Balance
Active Accounts
Liabilities.
Cap. + Res.Profit Period
Passive Accounts
Assets
Template for P&L
= Gross Profit*
= Operating Profit*
+ Turnover
- Cost of Sales
- Operating Costs
+/- Non-Operating Inc. and Exp.
= Profit after Financing Expenses*
+/- Taxation and Extraordinary Items
= Profit Period** Default Subtotals
SAP AG 2003
Editing a Financial Report Template
Template for Balance
Liabilities.
Cap. + Res.Profit Period
Assets
Template for P&L
= Gross Profit
= Operating Profit
+ Turnover- Cost of Sales
- Operating Costs
+/- Non-Operating Inc. and Exp.
= Profit after Financing Expenses
+/- Taxation and Extraordinary Items
= Profit Period
Level 1
...
Creditors Due Within One Year
Creditors Due After One Year
Level 3
Bank Loans & Overdrafts
Accruals & Deferred Income
...
Level 4
Bank Loans Due < 1 Year
Other Loans Due < 1 Year
Level 5
Current Liabilities
Level 2
Long Term Liabilities
Ordinary Share Capital
Ordinary Share Capital
Ordinary Share Capital
Called Up Share Capital
...
Titles AccountsDummy Titles
SAP AG 2003
Cash Flow Report
Totals and Balances (Per Time Interval) of:
Cash accounts
Clearing accounts for credit cards
Customer accounts
Vendor accounts
Cash Flow Report
Clearing accounts for checks
SAP AG 2003
Tax Postings and Tax Report
Input Tax VAT
CustomersVendors Sales
Tax
Input Tax
Input Tax: Tax ReceivablesSales Tax: Tax Liabilities
Tax Authority
Tax
SAP AG 2003
Tax Groups for EU Sales Report
ExpenditureVendor
Acquisition Tax (Input Tax)
Acquisition Tax (Sales Tax)
TaxGroup
SAP AG 2003
Period-End Closing and Reporting: Unit Summary
You are now able to:
Post deferrals
Determine exchange rate and conversion differences, and post them automatically
Perform period-end closing of revenue and expense accounts
Create financial report templates and run company and comparison reports
Generate cash flow and tax reports