Annual report of uddipan rucmp 31.01.2013-1.00 am

Rural Urban Child Migration Project - Link

2011-2012

ANNUAL NARRATIVE REPORTSEPTEMBER 15, 2011 –31 DECEMBER 2012

UDDIPANHouse # 9 Road # 1, Block-F

Janata Co-operativeHousing Society Ltd. Ring

RoadAdabor, Dhaka-1207

Tel: 88-02-8115459, 9145448Web: www. uddipan.org

U D D I P A N


2011-2012






U D D I P A N


2011-2012






U D D I P A N

Narrative Report –September 15, 2011- December 31, 2012 -UDDIPAN-RUCMP-Link

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Contents

# Subject Page01 List of Acronyms 202 Description 403 Assesment for Implementation of Action Activities 504 Activity and Results 605 Activites under Result 1.1 706 Activites under Result 1.2 1207 Activites under Result 2.1 1308 Activites under Result 2.2 1309 Activites under Result 2.3 1610 List of Activites that were Planned 1711 What is your assesment 2012 Action Plan 2113 Partners and other co-operation 2314 Relationship between your organization and state

authorities23

15 Relationship with any other organizations 2316 Outline of links 2317 Previous grants from EU 2418 Visibility 2419 Annexure 25

Annex:01- Project Information 26Annex:02- Project’s Initial and mandatory tasks 27Annex:03-Case Study 36Annex:04- Paper Clipping 39Annex:05- Photographic Documentation 40


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List of Acronyms

Acronym MeaningAC Area CoordinatorBNWLA Bangladesh National Women Lawyers AssociationBRAC Bangladesh Rural Advancement CommitteeBCC Behaviour Change CommunicationCIC Community Information CentreCFO Chief Finance OfficerCRG Child Rights GovernanceCCC Comilla City CorporationCWG Community Watch GroupDO Documentation OfficerDCC Dhaka City CorporationED Executive DirectorEU European UnionFD Foriegn DonationFGD Focus Group DiscussionGO Governmet OfficialHO Head OfficeID Identity CardIT Information TechnologyKII Key Informat InterviewLGRD Local Goverment and Rural Development DivisionLGI Local Government InstitutionLEA Law Enforcement AgencyNSA Non State ActorNGO Non Government OrganizationPC Project CoordinatorRUCMP Rural Urban Child Migration ProjectSCI Save the ChildrenSC Steering CommitteeSMC School Management CommitteeToT Training of TrainerToR Terms Of RefferenceTO Training OfficerUP Union ParishadUDDIPAN United Development Initiative for Programmed Actions


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ANNUAL NARRATIVE REPORT

1. Description

1.1. Name of beneficiary of grant contract: United Development Initiative for ProgrammedAction (UDDIPAN)

1.2. Name and title of the Contact person: Md. Emranul Huq Chowdhury, ExecutiveDirector

1.3. Name of partners in the Action: Save the Children International & BangladeshNational Women Lawyers Association (BNWLA)

1.4. Title of the Action: Rural Urban Child Migration Project-Link

1.5. Contract number: DCI-NSAPVD/2011/270-442

1.6. Start date and end date of the reporting period: 15/09/2011 to 31/12/2012

1.7. Target country (ies) or region(s): Bangladesh

1.8. Final beneficiaries &/or target groups1 (if different) (including numbers of women andmen): Final Beneficiaries -Children 30920, Target Groups- No of Community-134, NSA-75, Religious leader-180, Employers-200, Law Enforcement Offcials-100, Members ofStanding committee-460, Community members-16000, No of Parents-8400, MediaRepresentative- 40, No of Child reintegrated-2100

1.9. Country(ies) in which the activities take place (if different from 1.7): N/A

1 “Target groups” are the groups/entities who will be directly positively affected by the project at theProject Purpose level, and “final beneficiaries” are those who will benefit from the project in the longterm at the level of the society or sector at large.


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1. Description












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1. Description












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2. Assessment for implementation of Action activities:

2.1. Executive summary of the Action

Rural Urban Child Migration Project –Link began its development journey from September 2011.But judiciously it has started activities with its optimum number of staff strengths from January2012. UDDIPAN employed maximum staffs with in 26 of December 2011. Subsequently it wasorganized two staff orientations at UDDIPAN venue successfully.

UDDIPAN completed baseline survey and related activities in between May- July 2012. A total of26 Unions/Wards surveyed among these 6 were controlled areas. A centrally organizeddissemination workshop on baseline findings held at Dhaka where two representatives from everyUP/Wards along with government and donor’s high officials were participated. AfterwardsUDDIPAN started sharing baseline sharing meeting with the LGI members and community peopleaccordingly.

During the timeframe UDDIPAN accomplished a total of 2473 activities against set target of 2042of which 435 activities were stayed behind. The achievement against target activities was 83%.

Courtyard sessions had a tremendous achievement in terms of create community echo on unsafemigration and registration system. A total of 1146 courtyard sessions among the targeted 1300 wereconducted by the Field Facilitators and Community Watch Group CWG member. Among thesessions at least 17396 community people were participated proactively. Among them 4076 weremale and 13320 were female.

UDDIPAN made lateral linkage with media and lawenforcement agency members. A total of 14orientation workshops among the 24 organizedsuccessfully. A total of 249 representatives of bothcategories were participated in workshop.

Established 80 Community Information Centre (CICs)against same set target. UDDIPAN formed 18 SteeringCommittee among targeted 24. At the same time 176Community Watch Group against set target 180 werealso formed in the community.

Different training like ToT for community people has began in the end of the December 2012. Inaddition to this employers orientation also initiated successfully.

During the timeframe UDDIPAN encouraged for visit paid by Ms. Kristine Z Jeppesen and Ms.Birgit Lundback of Save the Children International at its Mirpur working area. This third eye viewgave a concrete outlook to us who helped to develop and enhance activities of the project

2.2. Activity and Results

A.0.0.1 Development of communication & visibility planSCI with supports from partners completed it.

A.0.1.1: Orientation sessions for LGI members on conduction of Baseline Survey

A total of 20 orientation sessions on conduction of baselineat RUCMP-Link areas for LGI members held at themoment before starting survey in the respective UP orWARDs. Among these 4 were with the city corporationward commissioners, female representatives and secretariesof the ward councillors office and rest 16 were with the UPrepresentatives and secretaries of respective UP held


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0%20%40%60%80%

100%120%


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successfully. Among the total 222 participants 22 were female LGI representatives.

Result: LGI members proactively participated in conducting baseline survey along with the RUCM

project staff People felt interest in participating different information gathering process. LGI and local community people felt ownership in the process. A realistic baseline data base produced.

A.0.1.2: Conduction of Baseline Survey through LGI members in the project areaPrimary ideas were disseminated among the LGI representatives about type and uniqueness of baselinesurvey and role of LGI members in this regard. Base line survey among the selected areas was completedsmoothly based on set criteria. UDDIPAN completed baseline survey in 20 unions and wards including 6controlled areas respectively.Following supportive activities have been completed in accordance with ensuring better baselineconduction;Introduction with LGIs, NSAs, Local government Officials, Local Leaders, Civil society members andcommunity people:A positive and proactive LGI and NSAs with other counterparts are the prerequisites for project successand achievement. With an aim to this project deployed staff for taking the opportunity to meet all projectstakeholders at the peripheral level and make them aware about the project goal, purposes and activitiesinitially and role of stakeholders in terms of uplifting project achievement.Finally these initiatives helped to conduct baseline survey with meaningful end. A total of 26 Unions andWards covered

Results: A benchmark database has been prepared People could assume the real scenario of child migration at their own places. People felt free to provide necessary data with response to initiate immediate registration

system as the assumed that their child would be safer by this important program.

A.0.1.3: Sharing meetings on Baseline Survey findings

A total of 12 sharing meeting on baseline findings among targeted 20 organized during thetimeframe. Total participants were 609, among them 419 were male and 190 were female. Criteriaof participants were respective LGI members, representatives of community people, NGOs andCBO etc.Results:

Community people made aware about their situation in different socio economic aspectsespecially child migration and related topics.

They felt interest to begin different activities against some being inhumane situation of theirlocality

They envisaged the reality of initiating efforts like RUCMP.


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Result 1.1 by 2013, increased awareness and capacities of LGIs, NSAs and communities on unsaferural urban migration of children.

Activities under result 1.1

A.1.1.1: Development of communication manual

Partners anticipated during coordination meeting that the communication manual should be prepared asearliest possible time. Regarding this SCI took positive initiatives. We have to hope that manual willhave to our hand very soon.

A.1.1.2: Development of awareness raising (BCC) materials

Awareness rising in line with the project objectives isimportant for starting activities in stakeholders’ level.With a view to this partners discussed andcommunicated with different BCC materials producingorganizations, Like Dhaka Ahsania Mission, BRAC,BCCP etc.In order to develop BCC materials a meeting withthe consultant was held at SCI office followed by aworkshop of development of BCC materials was heldon April 18, 2012 at Hotel Summer PalaceBaridhara organized by consulting organization. Aset of people from UDDIPAN participated in theworkshop. AC from Mirpur, Comilla and Kachua

with different stakeholders were participated while PC, TO and DO were also participated fromHead Office respectively. Meanwhile a set of BCC materials came to the hand of partners andconsequently started using these.

Results: Staff awareness and ownership in preparing BCC materials created by giving due

importance. Some necessary and effective BCC materials produced and making awareness of

community people on child migration issues.

A.1.1.3: Consultations with stakeholders at community level

Community awareness is one of the most important activities toreduce unsafe child migration. In this regard, UDDIPANorganized regular consultation meeting with the communitystakeholders.

During the period, a total of 212 consultation sessions with thestakeholders at community level out of 240 were accomplishedby UDDIPAN of which a total of 8060 participants wereparticipated actively and subsequently playing very importantrole in the community with respect to aware people on unsafemigration and its bad impacts on society. Among theparticipants 5175 were male and 2885 were female community people. Among the anticipated target28 events stayed behind. One of the big facts was that we had only few working days in hand as Eid-ul Fitre and other national day observances.


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Results: Community people could realize the impacts of child migration, necessity of introducing ID

cards and registration system and remedial measures against reducing child migration andservices provided by LGIs and NSAs etc.

A.1.1.4: Community based awareness sessions

UDDIPAN has been providing different information and messages to the community people aboutproject objectives and role of people to achieve such a challenging project especially in line withunsafe child migration, its impact and role of LGIs and relevant other issues. It has beensuccessfully completed 244 community based awareness sessions on the risk of unsafe childmigration in the rural and urban target areas during the period against set target of 240. A total of9560 participant were participated among these events. Among these 6240 were male and 3320 werefemale community participants.

Results: Community people involved themselves in the project activities proactively They are helping promoting registration system to all who are out of access in the project

activities They are demanding to initiate registration system as early as possible

A.1.1.5: Community based awareness campaigns

UDDIPAN has completed 29 community baseawareness campaigns on the risk of unsafe childmigration in the rural and urban area out of 52targeted. Total participants were 10150. The formof those events was rally with poster, festoon,placards, and cap elaborating partners logo and

02000400060008000

10000

Male

num

ber o

f peo

ple

Participants details in consultation meeting withcommunity stakeholders

6240

3320

9560


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5175

2885

8060

Male Female Total

Participants details in consultation meeting withcommunity stakeholders

6240

3320

9560Total

Female

Male


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along with discussion session with students of the local education institutions etc. Among the settarget we were unable to organize 23 events since December 2012.Local community people and learners of schools eagerly supported and participated proactively inthe rally and discussions. All programs were very lively and disseminated different messages onunsafe child migration issues and way out procedures from it. Since after starting the program 6499male and 3651 female participated in the events.

Results: Increased awareness on unsafe migration, registration system and services of LGIs etc to the

mass people People are keeping touch with the services provided by the LGIs.

A.1.1.6: Establishment/running of Community Information Centres

Community Information Centre (CIC) is a community based and community led informationcollecting and dissemination centre, where relevant people have opportunity to get requiredinformation on registration system, how to be registered and related other information which areimportant for unsafe migration procedure. In addition to this, community people will haveopportunity to get other information on health, legal, human and child rights etc issues. A localfemale who has a minimum qualification, class VIII to SSC level got chance as a volunteer of thecentre and project is paying an honorarium for her service. With respect to this a village level housefor a centre has been rented with some amount.

During the reporting period a total of 80 Community Information Centres (CIC) out 80 has alreadybeen completed within the project area. After selecting project working area UDDIPAN startedconsultation with the concerned about formation of Community Information Centres (CIC).Locations for CICs had been improved spontaneously. This continual communication helped toestablish this centre in community sphere.

80


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52

29

Target Achevement

80

CIC Establishment

Target

Achievement


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Results: Community people felt interest to attend in the CICs They are taking services specially referral in order to communicate with health, agriculture,

legal supports and rights services CICs are accordingly attracting community people as their own centres where they can take

reliable information in some extent. They are going to the centres often. They demanded to start more centres at least every Wards of the union.

A.1.1.7: Community meetings on function of Community Information Centres

A total of 16 CIC orientation meeting held during the period among the 70. A total of 317participants were actively participated in the events. Among those 197 were male and 120 werefemale. Meeting emphasized to discuss about objectives of CIC establishment, Role andresponsibilities of CWG members and volunteers to keep these centres well operational in line withthe project aims.

Results: Community people know the objectives of running CICs They know role and responsibilities of community people for running CICs successfully.

A.1.1.8: Development of minimum standard guideline

In this regards, an exchange of experience sharing among the partners was completed duringpartners’ coordination meeting. UDDIPAN shared experiences on such community based centresimplemented by its child development program. SCI also shared their experience of such kindcentres they implemented. In the meantime a consultant appointed to prepare this in consultationwith partners. We have to hope that based on the sharing experience a meaningful guideline wouldbe prepared as soon as

Results: CWGs and Volunteer know their self responsibilities in operating CIC Easy way to Information disseminating How they collect data on risk in migrant children and migrated children of their respecting

area. Use of different registers etc

A.1.1.9: Meetings with Law Enforcement Officials and Media Houses

UDDIPAN has been completed 14 sessions with therepresentative from law enforcement officials andmedia houses out 24. A total of 240 participants werepresent in the sessions. Among them 234 were maleand 6 were female. Staffs have been creating a laterallinkage with the law enforcement officials and mediapartners with an aim to continue its regular meetingwith them for the project duration. Law enforcementmembers and media personnel paid their keen interestto integrate with the project interventions in future.They opined that this project has some sorts ofdifferences from other development project and it has

some uniqueness in order to address a hidden problem in the society.


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Results: 240 law enforcement and media representatives aware about unsafe migration and

registration system Published awareness raising reports at least 7/8 nos. on unsafe child migration and

registration system in the local and national news media Representatives of law enforcement agencies gave their consent to assist in organizing

different events in the respective areas.

A.1.1.10: Press Conferences on unsafe migration and benefit of registration system

To aware common people and subsequently to the decision makers, project emphasizes to aware themedia personnel about project objectives and development activities. In support of this projectorganized some press conferences on unsafe migration and its benefits.

Project accomplished 7 press conferences sessions out of 10 on unsafe migration and benefit ofregistration system. A total of 108 journalists from different news papers and channels were presentin the sessions. Among the session’s most of the local journalists participated proactively andpublished news in their respective news papers and channels.

Results: Media personnel published report on unsafe migration and benefit of registration system in

local and national news papers, online media, channels etc with due importance. Published 6/7 news items on unsafe migration and registration system in different media. Ultimately mass people became aware on the issue in some extent.

A.1.1.11: Development of training module on child protection

In this regard, discussion sessions organized at SCI office. Feedbacks on module have been provided bythe respective persons from partners. Meanwhile a final draft of module came to partners’ hand. Partnersbegan to preparatory tasks to organize the sessions from January 2013.

Results: Perception level of conducting session on child protection increased among the staff.

A.1.1.12: ToT for community members on child protection issues

This final draft version module is also in hand of partners. UDDIPAN training personnel attempted toorganize targeted training in between January to December 2013.

10

108


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10

108 Participants

Achi

Target


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A.1.1.13: Trainings for community members on child protection

After organizing ToT for community members this training supposed to be organized.

Result 1.2 By 2013, 34 steering committees at union/ward level and 8 steering committees atupazila level have been formed, composed of LGI, NSA and community representatives and takejoint action on child rights violations in general and unsafe migration in particular.


A.1.2.1: Formation and orientation of Steering Committees

Steering Committee is a community based organization which seems to be organized to have someobjectives. These are as follows;

• Discussion and share experiences of CWGs development scenario• Organize half yearly review meeting where different SCs representatives, CWG members,

representatives from different service providers, Upazila Health Officer, Police Officers andothers stakeholders will be invited to discuss how to increase accessibility of parents of riskin unsafe migration in the LGI & other services of organizations.

• Play important role to keep update information in CICs• Make aware the people on risk of unsafe migration and creating alternative livelihood

options.• Make referral and linkage to the people are in risk of unsafe migration or already migrated

with different service providing organizations.

During the reporting period a total of 18 steering committees have been formed in the target area outof 24 committees. A total of 357 participants were present in the committee formation meetings andorientations. Among them 289 were male 68 were female. But discussion process in order toformation steering committee has been started in between UDDIPAN concern staff and probablemembers of steering committee in the respective areas from March 2012. Assigned staff preparedground work in this respect. Primarily they collected name and other required information ofprobable committee members based on described criteria in the project document.

Results: 18 Steering Committees are involved in different initiatives of RUCM Project proactively. Organizing regular meetings and awareness campaign and other activities 18 Steering committee are giving positive supports to the Community watch Groups

(CWGs)


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(CWGs)

20-30

10-20

0-10


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(CWGs)


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A.1.2.2: Quarterly and half annual coordination meetings of SCs

A total of 9 SC quarterly coordination review meeting held among targeted 64 at Ward/union level. Ofwhich a total of 186 participants were participated proactively. Among them 154 were male and 32 werefemale.In addition to this it’s expected that half annual review meeting of SCs supposed to be started from January2013.

Results: 9 SC quarterly meetings held which empowered and enhance leadership of the SC members in

some extent. SC members became aware on the activities of CWGs and thus playing pivotal role in order to

uphold the project activities to the people.

Result 2.1 By 2013, 20 ward councilors and 300 members of Union Council standing committeeson Women and Children Welfare are capacitated to properly address child rights violations

Activities under result 2.1 (progress)

A.2.1.1: Development of booklet

Not yet done.

A.2.1.2: Training for LGI members on their role

The training module has been developing constantly. After finalization this training will be come intopractice.

Result 2.2 by 2013, NSAs and LGIs have established a functioning registration system for migrantChildren in 34 LGIs in rural and urban project areas.


A.2.2.1: Development of registration system guideline

Under the close supervision and guidance of SCI this guideline has been under processing.Meanwhile a series of meeting with the concerned consultant regarding this were held. Draftguideline has already been disseminated among the partners and initial feedbacks have sent to theconsultant. Now this is in final stage.

A.2.2.2: Development of registration software

Under the direct supervision of SCI this software has been developing in accordance with the viableuser friendly system. SCI IT department will initiated this after having clear guideline for them.Now it is in under final dialogue.

A.2.2.3: Development of ID cards

After initiation of registration system, ID cards making and distribution will be started among thechildren in risk and migrant children.A.2.2.4: Training for LGI members on the use of the registration system

After preparing guideline and appropriate system of registration these training will be organized.


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A.2.2.5: Sessions with selected police stations to link registration system

After preparing guideline and appropriate system of registration these training will be organized. Butmeanwhile through orientation of the project they informed about this somehow.

A.2.2.6: Formation and orientation of community watch groups

Community Watch Group is a community based organization of the project.During the report period a total of 176 have been formed out of targeted 180. Among these meetingsparticipants were 2640 of which 1836 were male and 804 were female.

Results:• Organized courtyard sessions with children and their care givers for promoting registration

system in local community• Participated in steering committee meeting duly formed by UP or councilors of ward• Shared activities, achievement (use and development of registration system) problems and

prospects of registration system at Upazila level half yearly coordination meeting.• Played role as pressure group to motivate local govt. and other NSAs towards child

protection and providing child friendly services.• Participated and played positive role to help local people at local level dev. initiatives etc

A.2.2.7: Courtyard session at community level

Courtyard session with an aim to promoteregistration system in community level is aneffective activity to cover maximum numberof people residing in the community. Hugeparticipation and wide ranging coverage givethis activity very effective and result bearing.RUCM project also emphasizes to organizethese activities as a most effective activity interms of participation of most of the primaryand principle stakeholders.

During the reporting period a total of 1146courtyard sessions among the targeted 1300were conducted by the field Facilitators and

CWGs. Among the sessions at least 17396 community people were participated proactively.Among them 4076 were male and 13320 were female.Courtyard sessions emphasized to discuss about unsafe child migration and benefit of registrationsystem as a consequence they feel interest to practice it in their surroundings.


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Results: Community people made aware on unsafe child migration and benefit of registration system Among the sessions at least 17396 community people were became aware through 1300

meeting conducted by the field Facilitators and CWGs members.

A.2.2.8: Half annual review meetings of CWGs and LGIs

After formation of the CWG committees most of the cases these committee do not reach up to sixmonths period, so these review meeting didn’t meet the target.Only 8 review meetings achieved among 20. Among those only 200 participants were present ofwhich 175 were male and 25 were female.

A.2.2.9: Development of orientation guideline for employers

This module is finalizing yet. An updated version is come in hand of partners and start uses it.

Results: Increase familiarity and understanding of staff on the different issues deliverable in the

session Trainer and other staff of the project felt confident to facilitate the session with employers.

A.2.2.10: Orientation workshop for employers

A total of 4 orientations workshops were held out of 6. Meetings were participated a total of 60participants of which 52 male and 8 female employers

Results: 60 employers became aware on child rights, hazardous labor, unsafe child migration and

role and responsibilities of employers to combat against child labor exploitation anddiscrimination etc.

A.2.2.11: Toolkit development on the overall project process

SCI has taken the initiative.

0

5000

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15000

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Target Organized Participants


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Result 2.3 by 2013, increased numbers of migrant children have access to services (e.g. vulnerablegroup development (VGD) and girls scholarship scheme) offered by LGIs, NSAs and socialinstitutions in the project area.


A.2.3.1: Training Needs AssessmentA total of 20 TNA completed at project areas. LGImembers were very supportive to accomplishing thisevent towards a successful end. A total of 255 LGImembers from 16 UPs and 4 Wards of Dhaka CityCorporation (DCC) and Comilla City Corporation(CCC) were participated among the sessions. LGImembers paid their veteran supports and comments tothe facilitator in line with the capacities of LGI in orderto providing services to the people. A total of 300participants of which 232 male and 68 female wereparticipated in the events

Results: 255 LGI members made aware about services of LGIs LGI members paid their eagerness to have a service providing culture among the LGIs.

A.2.3.2: Development of training module for service delivery

Developing training module and supportive other activities of preparing training module for servicedelivery is going on. Meanwhile under the intensive support from SCI, a consultant is hired for completingthe module. Lot of activities regarding module preparation have been accomplished. Partners sat togetheron the feedback session with consultant and tried to give valuable recommendations/ suggestions in order tomodify this. A final draft prepared and distributed among the partners. We have to hope this module willcome to hand within short period and these training will be realized at the end of the year 2012.

A.2.3.3: Training on service delivery for LGI members

UDDIPAN had a plan for organizing these in previous year due to not to developing training module andsupportive other activities. Meanwhile under the intensive support from SCI, a consultant is hired tocomplete the module. In the mean time a lot of activities regarding module preparation have beenaccomplished. We have to hope this module will come to hand within short period and these training willbe realized at end of the year 2012.

Result 2.4 by 2013, the registration system has been successfully advocated for at governmental levelin coordination with relevant ministries (e.g. Ministry of Local Government) for its permanentinclusion in the Local Government Ordinance.

Activities under result 2.4A.2.4.1: Briefings with ministry officialsWill be done by SCIA.2.4.2: Workshops with ministry officials on policy recommendationsWill be done by SCIA.2.4.3: Bilateral meetings with ministry officialsWill be done by SCIA. 2.4.4. National level conventions on registration system and unsafe migration with relevant

stakeholders-Will be done by SCIA. 2.4.5.Advertising of supplementary pages in national newspapers-


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Will be doneA. 2.4.6.Organizing TV shows on unsafe migration at national TV channelsWill be done by SCIA.2.4.7: Development and airing of TV spots and scrolling messagesNot yet done

2.3. Please list activities that were planned and that you were not able to implement,explaining the reasons for these.

SL Activity Up date(From January-12 to December -12)

Participants Reasons for Deviation

Target Achievement Deviation Male Female Total

0.1.1 Orientation sessions for LGIs members on conductionof Baseline Survey.

20 20 -- 200 22 222

-- Kick of workshop 01 01 - 19 - 19

0.1.2 Conduction of baseline survey through LGIs membersin the project area

26 26 -- - - - With control area

0.1.3 6.0.1.3 Sharing meetings on Baseline Survey findings 20 12 28 419 190 609 This session need to have base linereport. But finalization of report tooksome time. So, these sessions conductionwent behind our plan.

1.1.3 6.1.1.1 Consultations with stakeholders at communitylevel on their migration perception and the role ofLGIs

240 2.12 28 5175 2885 8060

1.1.4 6.1.1.2 Community based awareness sessions on therisk of unsafe child migration

180+60=240

244 -- 6240 3320 9560

1.1.5 6.1.1.3Community based awareness campaigns on therisk of unsafe child migration (A.1.1.5)

40+12= 52 29 23 6499 3651 10150

1.1.6 6.1.1.4.Establishment and running of CommunityInformation Centres (rent, logistics and utilities)

80 80 00 - - -

1.1.7 6.1.1.5 Community based orientation meetings onfunction Community Information Centres (A.1.1.7)

40+30= 70 16 54 197 120 317 A guideline on CIC Operation has beenpreparing. After finalize it theseorientation sessions will be organized.

1.1.9 6.1.1.7. Orientation meetings on unsafe migration forrepresentative from law enforcement agencies. (LEA)

09+03= 12 06 06 114 06 120

1.1.9 6.1.1.7. Orientation meetings on unsafe migration forrepresentative from media houses.

09+03= 12 08 04 120 -- 120

1.1.10 5.7.3. Press conferences on unsafe migration andbenefit registration system

08+02= 10 07 03 108 -- 108

1.1.12 6.1.1.9 ToT for community members on childprotection issues (680 trainees*4 training days)

07+04= 11 -- 11 -- -- -- A training module is now in underprocessing. After finalize it this trainingmight be conducted.


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1.1.13 6.1.1.10 Trainings for community members on childprotection through community members and peergroups (2448 trainees*2,5 training days)

12+04= 16 - 16 -- -- -- A training module is now in underprocessing. After finalize it this trainingmight be conducted.

1.2.1 6.1.2.0 Formation and orientation of SteeringCommittees at union/ward and upazila level (A.1.2.1)

24 18 06 289 68 357

1.2.2 6.1.2.1.2 Quarterly coordination and review meetingsof SCs union level (A.1.2.2)

40+24= 64 09 55 154 32 186 Steering Committees are now in veryinitial stage. After concluding its 1st

quarter this meeting will be organized.

--- 6.1.2.1.2 Half annual coordination and reviewmeetings of SCs at upazilla level (A.1.2.2)

04 -- 04 -- -- -- Steering Committees are now in veryinitial stage. After concluding its 1st

quarter this meeting will be organized.2.1.2 6.2.1.2 Training for LGI members on their role

regarding child protection and child friendly services(390 LGI members of the project LGIs* 3 trainingdays) (A.2.1.2)

06 -- 06 -- -- -- A training module is now in underprocessing. After finalize it this trainingmight be conducted.

2.2.4 6.2.2.4 Training for LGI members on the use of theregistration system (390 LGI members of the projectLGIs* 2 training days) (A.2.2.4)


2.2.5 6.2.2.5 Orientation /training sessions with selectedpolice stations to link them to the registration system

05 -- 05 -- -- -- After finalize registration system thisorientation will be realistic to conduct.

2.2.6 6.2.2.6 Formation and orientation of communitywatch groups to promote the registration system(A.2.2.6)

180 176 04 1836 804 2640

2.2.7 6.2.2.7 Courtyard session at community level throughCWGs for promotion of the registration system.

900+400=1300

1146 154 4076 13320 17396

2.2.8 6.2.2.8 Half annual review meetings of CWGs andLGIs on the progress of the promotion system(A.2.2.8)

20 08 12 175 25 200

2.2.10 5.7.4..Orientation Workshop for urban employers onunsafe migration and registration system

04+02= 06 04 02 52 08 60

2.3.1 6.2.3.1 Training Needs Assessment on the servicecapacities of LGI members (A.2.3.1)

20 20 -- 232 68 300

2.3.3 6.2.3.3 Training on service delivery for LGI members(390 LGI members of the project LGIs* 3 trainingdays)


Total: 2473 2042 435 25,906 24,520 50,426

2.4. What is your assessment of the results of the Action so far? Include observations onthe performance and the achievement of outputs, outcomes and impact in relation to specificand overall objectives, and whether the Action has had any unforeseen positive or negativeresults (please quantify where possible; refer to Log frame Indicators).

UDDIPAN perceived some significant changes among the project participants meanwhile. Peoplehave understood the project objectives through involving themselves with the ongoing projectactivities. More or less they can say what the results of unsafe child migration are and what servicesfrom LGI they can afford for the sake of children etc. Of course, these elaborations are in general.But UDDIPAN has to expect more realistic and perfect results from community people afterrealization of the project’s second year.

Please list potential risks that may have jeopardized the realisation of some activities andexplain how they have been tackled. Refer to log frame indicators.

Yet not face any potential risk in the project area.

Please list all contracts ( works, supplies, services) above 10,000 euro awarded for theimplementation of the action during the reporting period, giving for each contract the amount, theaward procedure followed and name of the contractor)

2.5. Up dated Action Plan for the period October-September 2013

Budgetline

ACTIVITIES

Unit/Particulars of activity

Total

Monthly Distribution Quarterly Distribution

2012 2013 12 13 13 13

Oct

Nov

Dec

Jan

Feb

Mar

Apr

May

Jun

Jul

Aug

Sep

IstQtr

2ndQtr

3rdQtr

4thQtr

5.7.3

Pressconferences onunsafemigration andbenefitofregistrationsystem

Pressconference atsub districtlevel (No ofconference)Approximately15-20 locallevel journalistwill beparticipated.Duration: 2-2.30 hrs.

10 0 0 1 0 0 1 0 0 0 0 1 0 1 1 0 1

0 0 0 1 0 0 0 0 1 0 0 0 1 0 10 0 0 0 1 0 0 0 0 1 0 0 0 1 0 1

1 1 0 0 0 1 0 1 1 0 1

5.7.4

OrientationWorkshop forurbanemployers onunsafemigration andregistrationsystem

No ofworkshop,approximately15-20 urbanemployers willbe participatedin eachworkshop.Duration: 3hrs.

18 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 2 0 2 0 2 0 0 2 0 0 4 2 2

0 2 2 0 0 1 2 2 0 1 2 2 3 3

6.0.1.3

Sharingmeetings onBaselineSurveyfindings

One sharingmeeting ineachunion/Wardfor 2-3 hrs.Duration.Participant:LGI members,NSA & otherrelevantstakeholder, -50).

20

0 1 7 0 0 0 0 0 0 0 0 0 8 0 0 0

0 2 6 0 0 0 0 0 0 0 0 0 8 0 0 0

0 1 1 0 0 0 0 0 0 0 0 0 2 0 0 0

0 1 1 0 0 0 0 0 0 0 0 0 2 0 0 0

6.1.1.1

Consultations withstakeholders atcommunity level on theirmigration perception andthe role of LGIsConsultation will be heldwith left out community.20-25 participants in eachmeeting. Duration: 2-3hrs.

35 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 8 7 0 0 0 0 0 0 0 0 0 15 0 0 0

0 3 5 0 0 0 0 0 0 0 0 0 8 0 0 0

0 4 8 0 0 0 0 0 0 0 0 0 12 0 0 0

6.1.1.2

Community basedawareness sessions on therisk of unsafe childmigrationOne session in eachcommunity, Participants:Community people,parents & other relevantstakeholder, No: 20-25,Duration: 2-3 hrs.

180

0 0 24

16

16

16 0 0 0 0 0 0 24 48 0 0

0 0 24

16

16

16 0 0 0 0 0 0 24 48 0 0

0 0 6 4 4 4 0 0 0 0 0 0 6 12 0 0

0 0 6 4 4 4 0 0 0 0 0 0 6 12 0 0


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6.1.1.3

Communitybasedawarenesscampaigns onthe riskofunsafechildmigration

The form ofthe event maybe TFD,cultural show,dayobservancewith rally,publicgathering,discussion etc.No of events52. Duration2-3 hrs.

52

0 4 4 1 2 2 2 2 1 1 2 3 8 5 5 6

0 0 2 2 2 2 2 1 2 2 1 0 6 5 5

0 0 0 2 1 0 0 0 1 0 0 0 0 3 1 0

0 2 2 1 1 0 0 0 1 1 0 0 4 2 1 1

6.1.1.4

.EstablishmentandrunningofCommunityInformationCenters(rent,logistics andutilities)

4 centres willbe establishedin each unionof which onewill beestablished atUP officepremises.Remainingthree willestablish at oldWardlocations. Noof centers 22

22

0 4 4 0 0 0 0 0 0 0 0 0 8 0 0 0

0 2 1 5 0 0 0 0 0 0 0 0 3 5 0 0

0 1 1 0 0 0 0 0 0 0 0 0 2 0 0 0

0 2 2 0 0 0 0 0 0 0 0 0 4 0 0 0

6.1.1.5

Communitybasedorientationmeetings onfunctionCommunityInformationCenters

An orientationsession will beheld at eachcentre withcommunitypeople for halfday durationaboutfamiliarizingCICs role,objectives androle ofcommintypeople and itsmanagementetc. Participantwill be about15-20 persons.Total events-60.

0 5 6 5 4 4 0 0 0 0 0 0 11 13 0 0

0 6 4 5 3 6 0 0 0 0 0 0 10 14 0 0

0 2 3 1 0 0 0 0 0 0 0 5 1 0 0

0 2 2 2 0 0 0 0 0 0 0 4 2 0 0

3. Partners and other Co-operation

3.1. How do you assess the relationship between the formal partners of this Action (i.e.those partners which have signed a partnership statement)? Please provide specificinformation for each partner organisation.

RUCM project partners are SCI, UDDIPAN and BNWLA respectively. SCI is lead organizationand donor as well.

SCI provided best of its assistance to partners in terms of well off initiation of project byUDDIPAN and BNWLA. Organized kick off workshop and staff orientation for newly recruitedstaff. Organized monthly meetings, financial management orientation, provided suggestionregarding field operation and other essential for project inception. Field monitoring and subsequentimportant suggestions in terms project process of activities in line with the project document. SCIgave best efforts in order to realize baseline survey. It provided suggestions/recommendationsduring selecting consultant up to finalization of report. Besides, to prepare module of differenttrainings SCI have been provided and disseminated all documents to the partners for theircomments/feedbacks. Of course these are the common manners of good partnership.

BNWLA has been doing project activities in different location but to realizing different activitiesboth organizations like to have one umbrella. BNWLA is capable to run any project efficiently andrealistically. As a partner, BNWLA has been paying its expected attention to achieve activities andhaving supportive to partners for sharing ideas and commitments.

3.2. How would you assess the relationship between your organisation and Stateauthorities in the Action countries? How has this relationship affected the Action?

UDDIPAN has been working in the field of development since 1988 in different areas and withdifferent dimensional activities. It has very good and lateral relationship with many stakeholders.Each development activity needs to get cooperation of government counterparts as a naturalphenomenon. UDDIPAN has always been make responsive linkage with concerned government andnon state actors with a view to accomplish development efforts. Non government organizations andgovernment are jointly organizing different development initiatives. Sequentially all activities aregetting very assertive results. Now a day’s a sweet and cooperative mindset in between governmentand NSA have been formed and working positively and with result bearing initiatives.3.3. Where applicable, describe your relationship with any other organisations involved inimplementing the Action: Associate(s) (if any) Sub-contractor(s) (if any) Final Beneficiaries and Target groups: As promoter of child rights UDDIPAN bears aprominent recognization in the development field. It has been implementing different developmentprogram in its working areas which covered at least 40 districts. In the field of child developmentUDDIPAN is executing a child rights based program for about a decade. So, to build a laterallinkage with the final beneficiaries and target beneficiaries UDDIPAN didn’t had any problemrather got pleasant response from GO-NGO and supports from local people.

Other third parties involved (including other donors, other government agencies or localgovernment units, NGOs, etc)

LGIs in the working areas are paying great interest for involving project activities. They areassisting project to have a well of completion of activities. Government counterparts are alsoproviding their assistance in terms of attending different activities of RUCM project whenever it’srequired. NGOs have been engaging in the field of development are also assisting and cooperating toorganize different activities in the project areas and advocating in line with the project goal andobjectives.

3.4. Where applicable, outline any links and synergies you have developed with other actions.

Yes, UDDIPAN has got some important linkage in terms of community watch dog committee,establishing CICs and other committees, like SC at its working areas especially at Daudkandi and


Page24

Kachua. UDDIPAN has been completing a child rights based project by the supports of SCI in theseareas. Some community based organizations have already been established there. So, UDDIPANreceived some sorts of assistance in order to establishing different activities in the areas.

3.5. If your organisation has received previous EU grants in view of strengthening the sametarget group, in how far has this Action been able to build upon/complement the previousone(s)? (List all previous relevant EU grants).

Not Applicable

4. Visibility

How is the visibility of the EU contribution being ensured in the Action?

UDDIPAN has been trying to fulfil all preconditions in terms of ensuring visibility of the project.All meetings, workshops have been elucidating donors’ involvement by exhibiting banner,distributed bags, pad and folders provided. It is also ensured that all publications in terms of moduleand guidelines of the project activities would be published by acknowledging donor’s supports andcontribution and using logo in cover pages. UDDIPAN has already been ensured it in its differentmaterials prepared for training and sessions.

The European Commission may wish to publicise the results of Actions. Do you have anyobjection to this report being published on the EuropeAid website? If so, please state yourobjections here.

No objection from UDDIPAN with regard to this.

Name of the contact person for the Action: Mr. Md. Emranul Huq ChowdhurySignature: ………………………………………Location:Road No-1 House No-9 Block-FJanata Cooperative Housing Society Ltd.Ring RoadShaymoli, AdaborDhaka-1207.Phone: (88-02)8115459, 9145448, Cell: 01713-147111Fax: (88-02)9121538Mail: [email protected]: www.uddipn.orgDate report due: December 31, 2012Date report sent: December 31, 2012


Page25

Annexure

Annex: 01- Project Information

Annex: 02- Project’s Initial and mandatory tasks which were done by theProject

Annex: 03- Case study

Anne: 04- Paper Clippings

Annex: 05- Photographic Documentation


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Annex: 01- Project Information

Some basic information of the Project:

Project Stakeholders:Following are the numbers of different stakeholders of the project who are contributing to theproject direct or indirectly.

Community = 134 Children (at Risk)= 26673 Children Migrant =4250 No. of Children reintegrated= 2100 No. of parents= 8400 No. of Community members= 16000 NSA organizations= 75 LGI members (Including SC) = 460 Media Representatives= 40 Religious leaders-180 Employers= 200 Law enforcement Officials= 100

Location of the Project:UDDIPAN has been selected 4 project locations in 3 districts. These are elaborated herein under;

01. District of Comilla –

Comilla City Corporation: 17 no Ward & 13 no. WardControlled Area: Ward-21

Daudkandi Upazila: 01. Sundalpur 02. Gouripur 03. Jhinglatala 04. Purba Mohammadpur05. Paschim Mohammadpur 06. Bitesshar 07. Maruka 08.BarparaControlled Areas are; 01. Eliatgonj Uttar, 02. nEliatgonj Dhakhin & 03. Pancgachia,

Controlled Areas: 01. Eliatgonj Uttar, 02. Eliatgonj Dhakhin

02. District of Chandpur-

Kachua Upazila : 01.Kachua Uttar, 02. Purba Sahadebpur 03. Paschim Sahadebpur04. Kachua Dakkhin 05. Kadla 06. Karoya 07. Uttar Gohat 08. Dakkhin Gohat

Controlled areas: 01. Bitara, 02. Shachar

03. District of Dhaka- Dhaka City Corporation: 8 no. Ward of Shah Ali Thana & Ward no-2 of Pallabi thana

Controlled Areas: 01. Ward-2 of Pallabi Thana


Page27

Project Location of UDDIPAN RUCM_Link Project


Activities (progress)

Following activities which were supportive to establishing reasonable preconditions of the projectsmooth running accomplished during the period from 15 Septemebr 2011-30 September 2012 of theproject:

2.2.1. Staff Recruitment: UDDIPAN tried to fulfill basic requirements of the project from itsbeginning. First initiative was recruitment of potential staffs in order to keeping project activities intrack. This took some time. UDDIPAN recruited staffs through 3 separate interviews as it wasdifficult to recruit all staff at a time as lack of potential persons. A total of 28 management and fieldlevel staffs were recruited in the timeframe and consequently staffs are discharging dutieseffectively and efficiently.


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Page28

2.2.2. Orientation for Staff: UDDIPAN tried to equipits newly appointed staffs initially through organizingorientations. 1st orientation organized in the end of themonth of December 2011 for 3 days. A total of 21 newlyrecruited staffs along with Project Coordinator, AccountsOfficer, Training Officer and Documentation Officer andArea Coordinators took part in the orientation session.After recruiting 2nd batch, UDDIPAN organized a daylong orientation at its head office.

Manager (NSA) of SCI was one of the

Observer of the interview was taken by UDDIPAN for itsfirst recruitment event.

2.2.3. FD –2 & 6 prepared, submission & approval

Partners must need to have NGOAB approval of project, with a view to actualize activities withinstipulated timeframe and an approval is must to receive fund from donors. In this regard, UDDIPANprepared FD-6 & FD-2 and submitted to NGOAB with their prescribed format and after spendingmandatory timeframe UDDIPAN received legal approval from Government authority.

2.2.4.. Agreement signing in between SCI and UDDIPAN

After having NGOAB approval for executing the project, an agreement signed in between SCI andUDDIPAN concluded at SCI office on January 5, 2012. Agreement included different policies ofSCI like general conditions, procurement, child safe guarding etc. The ED of UDDIPAN andCountry Director of SCI, Bangladesh signed on behalf of respective organization.

2.2.5. Open Bank Account: To have a functionalize project activities as much as normal way, fundtransfer procedure to the peripheral offices of UDDIPAN emphasized to open bank accounts at thebeginning. In the reporting period UDDIPAN opened 5 bank accounts in it HO and field level.

2.2.6. Staff meeting with ED:

Exchange experiences and views in a common platform are important to carry out assigned jobs forany development project. UDDIPAN organized a meeting centrally at the project beginning with theparticipation of Area Coordinators where Executive Director, Program Head and ProjectCoordinator were present. Meeting emphasized to discuss different issues related to area selection,tips to selecting areas, Office management, Understanding project document etc.

Initiaitves ofLGI,NSA, Community

People


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Reduced Unsafe ChildMigration

Strengthened LGIs, NSAsand Community People

Initiaitves ofLGI,NSA, Community

People


Page28












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2.2.11. Field Visit by Lead organization & Base line Consultants:

Primary Stage- A regular visit to Daudkandi, Kachua and Comilla city Corporation paid by theManager NSA of SCI along with UDDIPAN Program Head and Project Coordinator of RUCMproject in the timeframe. Objective of the visit was- to observe the areas and assist in carrying outresponsibilities of field staff. During field visit Manager (NSA) of SCI provided some importantissues to realize, like preparing LGIs profile included with map, area description, status of areas interms of education, profession, demographical information, status of LGI members, visibility ofproject and how to be conscious on duplication of projects activities etc. After visit a feedback sentto the UDDIPAN concerned officials for remedial measures. UDDIPAN importantly take the feedback in to consideration.

During base Line conduction: A three days long supportive visit paid Manager (NSA) alongwith the consultants of Baseline survey. They visit started from Daudkandi, Comilla and Kachuarespectively. PC of UDDIPAN coordinated their visit. Visitors attended in FGD, Interview, KII etcin different locations. After observation they gave their suggestions with regard to well offcompletion of the data collection procedure relevantly and maintaining all sorts of accuracy ofinformation.

2.2.7. Follow up refreshers By PC and TO:

Project Coordinator along with the Trainer paid follow up visit to the working areas for 4 days.During the visit followed up all activities of the branches and a 4-5 hours session conducted onreview of the project document and office management procedure with an aim to familiarizingproject objectives more pragmatically. Trainer helped to conduct the sessions. The visited areaswere; Daudkandi, Kachua, Comilla and Mirpur of Dhaka City Corporation respectively. In additionto this an intensive field visit was paid at Comilla City Corporation areas. During visit discussedwith newly elected ward councilors, local people and houses visit where potential stakeholders areliving comprehensively.

PC along with newly appointed Documentation Officer paid another visit to the branches and duringvisit they arranged staff discussion on different programmatic issues and accordingly they tried toshared views and ideas with them.

Besides these, regular monitoring visit of project personnel (PC, TO & DO) from head office to itsperipheral office locations have been organized as regular interval.

2.2.8. Accomplished major project procurement:

Project completed major procurement abide by all financial procedures by EU, SCI and UDDIPAN.UDDIPAN procured major required items like computers, Motor bikes, furniture and fixtures etc.

2.2.9. Participated in Financial Management workshop by SCI:

To manage financial transactions with efficient and transparent manners SCI organized a day longorientation session for partners. Respective persons from partners were participated in the workshop.Concern Accounts Officer, Accounts Manager, Deputy Accounts Manager, Project Coordinators,Area Coordinators participated in the workshop. Program Head and CFO were also participated inthe workshop. The discussed issues were mainly accounts keeping procedure of EU and SCI andother mandatory money transaction issues which have to be followed by the partners.

2.2.10. Translate into Bengali from English version Project Presentation

UDDIPAN management has a quite good understanding on set project objectives and overall goaland its impacts and activities to achieve all in line with the logical framework analysis.Consequently likes to have a clear conceptual clarity of staffs on carrying out responsibilities, fromvery initial stage UDDIPAN concerned personnel translated the basics of the project into Bengaliand disseminated it to all staffs. Project staffs discussed as regular basis on the topics at their regularstaff meetings. Thus the understanding level of staff increased remarkably.


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2.2.11. Project Management Steering Committee (PMSC) formed and sat in meeting:

This committee is the highest management of the project execution. As per project document thismeeting supposed to be held as quarterly basis. But at initial stage of the project, decided to organizethis meeting as bi monthly basis. During the timeframe project organized two meetings whereExecutive Directors of UDDIPAN and BNWLA, Deputy Director (CRG) and Manager NSA of SCIand Program Heads and Project Coordinators of UDDIPAN and BNWLA were participated in themeeting. Partners presented their progress of activities in the meeting using power point. Besides,some directions with regard to project smooth execution from Chief Executives of the implementingorganizations and lead organization came out which helped the project staff to continue activities intrack.

2.2.12. Project Visit by Kristine and Birgit Lundback

This was a very important visit to project as projectneeds some specialized suggestions and after visitcomments in order to keep it up project’s success andbring in real track. Ms. Kristine Z Jeppesen a seniorofficial from save the children international and Ms.Birgit Lundback, Director, CRG, SCI paid a visit toUDDIPAN Mirpur Office on 11 September 2012. Ashort briefing session followed by an intensive fieldvisit was completed during visit. PC of RUCMP-Link project presented ppt brief on project especiallyMirpur area and then they attended in a communityawareness session and a Community InformationCentre respectively.During visit a CWG’s meeting was also organizingthere. Visitors also made a conversation session withthem. They tried to find out the conceptual level ofthe participants.Visitors gave some important suggestions oncommunity watch group formation and perceivingcommunity responses. In every aspect theyparticipated with community people very keenly aswell as lively.

# Activity Target Achievement % Remark/s

01 Staff Recruitment 29 Persons 29 Persons 100%

02 Orientation for Staff 1 2 200%03 FD –2 & 6 prepared, submission & approval 1 1 100%04

Agreement signing in between SCI and UDDIPAN1 1 100%

05 Open Bank Account 5 nos 5 nos 100%

06 Staff meeting at Head Office( AC Level) 5 nos 5nos 100%07 Visit field by Lead organization ( SCI) 2 times 2 times 100%08 Beginning of major project procurement 0 Completed

99 %(Approx.)

09 Participated in Financial Management workshop bySCI

1 1 100%

10 Monthly meeting of Partners 5 times 4 times 80%11 Project Management Steering Committee (PMSC)

formed and sat in meeting2 times 1 time 50%

12 Project start up/kick off workshop 1 1 100%15 Prepared Local Government Institutions (LGIs)

profile20 Wards/Unions

20 Wards/Unions

100%

16 Recruitment of Consultant for Base line survey 1 1 100%Narrative Report –September 15, 2011- December 31, 2012 -UDDIPAN-RUCMP-Link

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99 %(Approx.)


1 1 100%





20 Wards/Unions

100%

16 Recruitment of Consultant for Base line survey 1 1 100%Narrative Report –September 15, 2011- December 31, 2012 -UDDIPAN-RUCMP-Link

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99 %(Approx.)


1 1 100%





20 Wards/Unions

100%

16 Recruitment of Consultant for Base line survey 1 1 100%


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2.2.13. Monthly Staff Coordination meeting:

UDDIPAN also pays importance of staff coordinationmeeting with regular interval. Now this meeting has beenorganizing quarterly basis. All ACs are attending in themeeting. Quarterly plan and implementation strategiesdiscussed among the meetings. During the reporting periodstaffs sat for at least 6 meetings.

2.2.15. Target Achievement Scenario of general activities(From 1st January- 30 September 2012)

Herein under a table of general activities set out for perceiving at a glance,

2.2.14. Exposure Visit at SUF Mymensingh Activities on Registration system.

To acquire practical knowledge on child migration and relatedregistration system, a team consisting of PC and an AC fromboth organization visited SUF working area atMymensingh. This was a two days long program. Duringthe timeframe team sat with the LGIs representatives ofthe areas, visited community information centre,practically observed registration system run by the LGIs ofthe area. This visit was an important in terms of perceivingideas of registration system and challenges of operationalregistration system in the context of Bangladesh.


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2.2.16. Launching Ceremony and Kick off workshop with LGI members:

A launching ceremony was held on 20th September 2012 at BRAC INN Centre. The day longworkshop was organized for attaining two objectives. One is for getting acquaintance to the stateparties including stakeholders of the project especially orient LGI members of working areas aboutproject goal and objectives and relevant activities. The workshop was organized in two phases.Morning session was designed especially for LGI members who came from different project areas,two members from each UP or ward. This session was chaired by a LGI representative from JessorePourashova , Secretary of Ministry of LGRD was chief guest, Mr. Emranul Huq Chowdhury, ED ofUDDIPAN and Advocate Salma Ali, ED of BNWLA as special guest. Ms. Hosne Ara Begum,Deputy Director of UDDIPAN presented project brief in ppt format. Mr. Idris Ali Khan, Manager(NSA) of SCI moderated the session. Mr. Shamsul Alam Bokul, Deputy Director, CRG of the Savealso spoke on the occasion. The whole session was conducted by a Senior Assistant Secretary ofMinistry of Labor & Manpower, government of Bangladesh. .

Participants of the morning session were very interactive and lively. They shared their ideas andexperiences openly in front of relevant government high officials and NGO policy makers on scopeand limitations of existing LGIs in Bangladesh context.

After lunch Project’s launching ceremony has been started at same venue. In the auspicious sessionState Minister of LG&RD ministry Mr. Jahangir Kabir Nanok consented to attend as chief guest butdue to his sudden government assignment he couldn’t attend in the meeting but he sent a writtenaddress to the audience of the occasion. Ms. Birgit Lundback, Director, CRG paid welcome addressto the audience.

The ED of UDDIPAN and BNWLA paid their inaugural speech to the audiences. In addition to this,a Chairman of UP and a Mayor of Pourashova respectively delivered their speeches. Mr. MeshkatAhmed Chowdhury, Joint Secretary ( development) Ministry of Social Welfare and speechdelivered by the special guest hon’ble ambassador and head of delegation of the European Union ofBangladesh Mr. William Hanna.After inaugural speech a documentary film show and a colourful children performance waspresented to the honourable guests and subsequently presented a short brief on project by Mr.Abdullah Al Has an, Director BNWLA followed by a brief presentation on base line report by theconsultant Mr. Mira Nazmul Huda. Later on a lively open discussion on the presented report heldwith lively participation of participants.The auspicious launching session was moderated by Mr. Shamsul Alam Bakul, Deputy Director,CRG of Save the Children.

Prepared LGIs profile: At the beginning of the project prepared union and wards profileindividually. This profile consists of following information; a total of 20 profiles prepared in thetimeframe.

Name, Location, population, literacy rate, Map of the area ( Depend on availability)


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Status of different institutions like school, colleges, mosque, mandirs etc List of local journalists with contact numbers Educational Status of the LGI representatives NSA status of the area with contact number Status of Possible other stakeholders, like local community and religious leaders etc Contact number of the LGI representatives Assist in preparing ToR of baseline survey

Baseline survey is a mandatory and basic activity for the project. This bench mark information would beused for comparative analysis after completion of the project with data of beginning and after completionof the project. To organize a meaningful and result oriented baseline survey project tried to accomplishsome prerequisites like, decided to appoint a consultant who has vast experiences in this line, prepareterms of reference for the baseline. UDDIPAN, BNWLA and SCI jointly initiated and prepared thisthrough consultation sessions.

Area Selection: Although area was allocated by indicating Thana or Upazila basis in the projectdocument but no detailed out allocation of unions or wards description was there. At the initial period ofthe project, UDDIPAN emphasized to specify the working areas. In this regard, UDDIPAN staffs wereoriented and followed up by the respective officials from head office. The whole selection process wasconducted through some suitable methods like, organizing focus group discussion, Key informantInterview, eye observation, secondary data analysis etc. By comprehensive observation from UDDIPANfollowing areas were selected for project activities;

Dis

tric

t Selected Working Areas

Controlled Area

Rem

ark

s

Upazila / City Corporation

/Thana

# Union/Word

Comilla City Corporation

Com

illa

Comilla City Corporation

01 17 no Ward Ward-21

02 13 no. Ward -

Daudkandi

Com

illa

Daudkandi

01 Sundalpur -

02 Gouripur -03 Jhinglatala Eliatgonj Uttar04 Purba Mohammadpur

[

Eliatgonj Dhakhin05 Paschim Mohammadpur Pancgachia06 Bitesshar -07 Maruka -08 Barpara -

Chandpur

Cha

ndpu

r

Kachua

01 Kachua Uttar[

-02 Purba Sahadebpur Bitara03 Paschim Sahadebpur Shachar04 Kachua Dakkhin -05 Kadla -06 Karoya -07 Uttar Gohat -08 Dakkhin Gohat -

Dhaka

Dha

ka

Dhaka City Corporation01 8 no. Ward of Shah Ali Thana

027 Mirpur Ward no-2 of Pallabi

thana

Total 16 Unions & 4 Wards 4 Unions & 2 Ward


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Area Selection Criteria:

UDDIPAN determined to work with the areas in accordance with some indicators which presentedall preconditions elucidated in the project document. The common indicators were as follows;

Densely populated poor and extreme poor

Have adequate children in risk for migration and migrant children in hazardous condition aturban and rural set up

Higher illiteracy rate among the population

Higher rate of drop out children from school

Supportive LGIs

Available opportunity to set up computer and internet in the existing LGIs

Educational status of LGI members

Status of safety net program

Employers’ positive responses

Finally Conducted Baseline Survey:

After intensive orientation provided to the LGI representatives proposed baseline survey started in themonth of May 2012. UDDIPAN field staffs were engaged for data collection with proactive supportsfrom LGI members of the respective working areas. UDDIPAN conducted baseline survey among 26 UPand wards of its 4 working areas, likely Daudkandi, Kachua , Comilla city corporation and Mirpur ofDhaka City Corporation respectively. Among the 26, 6 UP and wards were surveyed as controlled area.Here in under we described plan of survey considering different stakeholders and quantity of sample;

Sl. Type of stakeholder for survey Quantity RemarksAt risk Family (Rural) 20At risk Children(Rural) 05Migrated Family(Urban) 20Migrated Children (Urban) 05

Sl. Type of stakeholder for KII Quantity RemarksUnion Parishad 16Ward(Urban) 4Community(LEA, Media, Religious leader, Communityleader)

10

Employer (Urban word) 2 in eachSl. Type of stakeholder for FGD Quantity Remarks

Guardian Rural 06Children Rural 04Guardian Urban 02Children Urban 02NSA(CBO, Local NGO, Child Club, Youth club ,SMCs, ) 05LGI Rural 04LGI URBAN 01Standing Committee Rural 02Standing Committee Urban 01

Within stipulated time UDDIPAN could accomplish collecting data from field and after editing finallysent those questionnaires and data sheet to the consultant.


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Recruitment of Consultant for Base line Survey

As a mandatory and important activity of the project baseline was given immense importance by theproject. In this regard, project worked out a plan to recruit a consultant and after appointingconsultant a plan was prepared for making survey scientifically and rationally. Project managementbody especially the project coordinator involved with the process from very beginning. Sorting outCVs of applicants and finally selection of the consultant was one of the most dignified tasksaccomplished with others (Director and DD, Manager (NSA) of SCI) by PCs. At the same time PCsof BNWLA and UDDIPAN jointly did prior activities for conducting baseline in the working areas.

Staff Orientation on baseline survey: To havea good familiarity and understanding on baselinesurvey conduction a staff orientation was held forthree days at CARITAS hall at Mirpur. Consultantsplayed prime role to conduct different sessions. ButSCI Manager (NSA) and project Coordinators ofUDDIPAN and BNWLA were also played pivotalrole to be succeeded the orientation to a meaningfulend.

At concluding session Mr. Emranul Huq Chowdhury , Executive Director of UDDIPAN andAdvocate Salma Ali, Executive Director of BNWLA were attended as special guest. The sessionshared the result of the orientation sessions and disseminated plan of survey to the honorable guests.

Questionnaire development: Project people provided their best efforts to construct differentquestionnaires and methods for conducting baseline survey during orientation sessions.

Field test: After concluding the orientation and plan of baseline conduction a field test sessionswere accomplished in selected areas of the UDDIPAN areas. PC and TO of UDDIPAN participateda field test session at Daudkandi and provided necessary feed back to the consultant with a view tomodify questionnaires of the survey.


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Annex: 03- Case study

Case Study -01

Name: Md. Robiul AuwalFathers Name: Md. Harun ur RashidMothers Name: Mrs. Jahanara Begum

Student Class-6Address: Vill: Nouagaon, Post: Monoharpua

Upazilla: Kachua, District: Chandpur

Md. Robiul Auwal a 13 years old boy who was living at Kachua upazilla under Chandpurdistrict with his family. He is youngest among 4 brothers and sisters. His elder brother Md.Robiul is a service staff in a restaurant of Dhaka and father is a working as an agriculturelabourer at Kachua. It was very alarming news that one day his family decided to refrainRobiul from reading at school. His family jointly decided and determined that he will besent to Dhaka and work at a hotel (restaurant) with his elder brother.

Different activities under the Rural Urban Child Migration (RUCMP-Link) have beenimplemented by UDDIPAN at Kachua of Chandpur district since January 2012. Sinceinception of the project UDDIPAN organized orientations, courtyard sessions andstockholders meetings and formed CWGs and steering committees in respective unions. Hisfather and mother came to know some information regarding the unsafe child migration andimpact of registration system through attending in orientation and stockholders meetingwhich were organized by UDDIPAN with close supports from different stakeholders of theunion. Md. Robiul Auwal’s family also motivated and heard from CWG and steeringcommittee meetings of RUCMP on bed effect of child labor, unsafe child migration and theregistration system. Md. Robiul Auwal’s family decided and changed their decision to sendtheir younger son to Dhaka for work. They re-admitted of Md. Robiul Auwal in a secondaryschool with the help of local elites and union porishad members and assistance of the unionsteering committee of RUCMP-Link project. Now Md. Robiul Auwal is a student of class-6of Monoharpur High School at Kachua upazilla under Chandpur district.


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Case Study -02

Name: Ms. Nazmul Chowdhury PopiSecretary and house wife (CDC)

Address: Telikona Chowmohuni, Ward # 17Comilla City Corporation, ComillaMobile: 01912277620

Suja Nagor is situated at ward no. 17 under Comilla City Corporation, Comilla. ManyChildren are working here as a day labourer in different factories garments. They aremigrated from different places of the country. Aveage ages of the migrated children areunder 18 years. One of the major causes of their migration is poverty and lack education.The Rural Urban Child Migration Project-Link, (RUCMP-Link) has been implementing inthe ward of Comilla City Corporation since January 2012 by the intensive supports fromUDDIPAN. Meanwhile many committees have formed by RUCMP, UDDIPAN with closesupports from community people as like as Steering Committee, CWGs and otherscommittees etc. Ms. Nazmul Chowdhury Popi was engaged with the activities (especiallywith Committees) since endeavour of the RUCMP-Link project. Ms. Popi, was totallyunfamiliar with the project activities, but now she is a one of the active participants andcommittee members of RUCM-Project and consequently attending as an active participantin orientations, Stakeholders Meeting, Seminars, Rallies and others activities. Now Ms.Nazmul Chowdhury Popi understands the impact of unsafe migration and the benefits ofregistration system. She is also capable to playing any role with respect to RUCM-LinkProject activities in her ward. Moreover she is also committed to work hard with the projectin future.


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Case Study- 03

Name: Md. Kaium HossainFathers Name: Md. Sabu Akhanda

Tempo HelperAddress: 1/H, Road # 4, Lalmat Bosthee

Ward # 08, Shahali ThanaDhaka City Corporation NorthDhaka

Md. Kaium Hossain is a boy of 13 years old. He was living along with his father, mother, 4sisters and 2 brothers in his village and it was very painful news that only a person (Father)who earns the money to meet the family expenses. One day Md. Kaium went to Dhakawithout concern of his family from his village of Bhola district and after arrived at Dhakahe moved in different places but he couldn’t found any relatives or any better places tostay. As a result, at night he slept in the road side footpath. After 2/3 days he got acquaintedwith a tempo driver and decided to stay and work with him. He started work as a tempohelper in Dhaka city and began to earn some money. Md. Kaium Hossain lived alone in theLalmat slum at ward no. 8 of Shahali thana under Dhaka City Corporation North.

One day Kaium came to know about an orientation meeting which was organized by theUDDIPAN-RUCM Project at the same slum. He observed eagerly the session and next dayhe planned to attend the same meeting. Later on, he decided and started attending theorientation meeting, courtyard sessions as a participant.

From meeting he came to know about migration, unsafe child migration, registration systemand others activities i.e., establishment of CIC and its activities in the slums. Md. Kaiumengaged himself with the activities of the RUCMP-Link project. He was fully unfamiliarabout the project objectives. But now he is a one of the active participants of RUCM-Projectand proactively attending as a participant in different Meeting, Seminars, Rally and othersactivities accomplished by UDDIPAN within the wards. At present Md. Kaium Hossainknow about the positive consequences of registration system and importance of ID cardsand consequently he urged to introduce ID card as soonest possible time for his better livingand working environment. Now he is capable to play role in different capacities of theRUCM-Project Link activities. Moreover he is also assisting people to understandingRUCMP activities and asking for their involvement in these activities immediately.


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Anne: 04 Paper Clippings

Some Paper Clippings

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Annex: 05- Photographic Documentation

Event Photographs

Base LineOrientationwithLGI members

Event Photographs

Baseline Conduction

Event Photographs

Courtyard Session

Event Photographs

Meeting withMedia Houses

Event Photographs

Meeting with Law Enforcement Agencies

Event Photographs

Training Need Assessmentwith LGI members


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Event Photographs

Community Awareness Meeting

Event Photographs

CIC

Event Photographs

Session with Media and Law Enforcement AgencyMembers

Event Photographs

Press conference

Event Photographs

Visitors Base Line Findings Dissemination workshop at DhakaOrientationwithLGI members

Event Photographs

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Event Photographs

Orientation of law enforcement agencies

Event Photographs

ToT

Event Photographs

Community Information Centre (CIC)

Event Photographs

Orientation with Employers

Design

Annual report of uddipan rucmp 31.01.2013-1.00 am