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Radio-Canada
Presented by:
Patrick Monette, Media Library and Archives Director
October 10, 2015
Digitization of the Audio,
Video and Film Collections
2
Objectives
• About CBC/Radio-Canada
• Collections and volumes
• Presentation of approach
• Overview of pilot project experience
• Lessons learned
3
• Crown corporation, TV/radio broadcaster and producer with 80 years on the air
• French- and English-language services
• 18 regional stations – distance
• Corporate archives
• Not an archives institute
About CBC/Radio-Canada
4
5
• Facilitate reutilization of collections
o Programming
o To showcase heritage
o Marketing
• Tapeless production environment
• Obsolete viewing / listening equipment
• Obsolete formats
• Preserve collections
• Reduce storage space / modernization
Why Digitize?
6
• One of the largest
TV and radio collections
in the world
• Half a million
programs
(TV, radio, web) plus
production footage
Collections
7
CollectionsNumber of Programs in 2013 (417,000 Units)
59 % - Radio
40 % - Télé
1 % - Web
TV
59% - Radio
40% - TV
1% - Web
2,000
165,000
250,000
8
CollectionsProduction Footage Archived in 2013 (30,000 Units)
1300 70 % - Reportages etvisuels montés
10 % - Tournage /captation Nouvelles
9 % - Alimentationsinternationales
7 % - Tournage Affairespubliques
5 % - Tournage /captation Sports
1,9501,300
2,500
3,000
20,000
70% - Edited visuals
10% News footage
9% International feeds
7% Current affairs footage
5% Sports footage
9
CollectionsBy Department
25%
25%20%
15%
10%
5%25 % - Nouvelles
25 % - Affairespubliques20 % - Culture etvariétés15 % - Jeunesse etfamille10 % - Dramatiques
5 % - Sports
25% News
25% Current Affairs
20% Arts and Variety
15% Youth and Family
10% Drama
5% Sports
10
Rescue Plan: 2002–07
• CDN$56 million investment for CBC/Radio-Canada
• Construction of 4 storage rooms in Montreal
• Repatriation of formats
• Audio, video, and film inventory
• Cleaning and assembly of film reels
• Transfer of formats (U-Matic, 20% films, etc.) to digital tape
• Cataloguing
11
Volumes to Be Digitized
Format Units Hours %
Betacam 310 904 202 087 91%
Hdcam 18 844 12 249 6%
1 inch tape 3 000 1 950 1%
3/4 U-Matic 2 058 1 338 1%
DVC PRO 3 255 2 116 1%
Others 3 582 2 432 1%
Total 341 643 222 172 100%
CD 133 699 463 718 63%
Reel 56 784 56 784 27%
R-DAT 16 458 32 916 8%
Tapes 2 392 2 392 1%
Phonogram 1 826 913 1%
Others 1 357 1 157 1%
Total 212 516 557 880 100%
16 mm film 39 000 19 383 100%
Total 39 000 19 383 100%
AUDIO
VIDEO
FILM
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• Network
Video: 85%
Audio: 70%
Film: 55%
• Regions
Video: 60%
Audio: 60%
Inventory: % Material Catalogued
13
• Retrieval from storage system
• Elimination of second and third copies
• Cross-check with broadcast copy
• Too many units to do full inventory without tool
• Short-term solution: targeted searches
Inventory
14
• Consultation and policy based on allotted investment
• Technical criteria:• Best recorded copy• Degradation• Only copy• Processing issues• Priority to formats using obsolete viewing /
listening equipment
Selection and Priority
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• Criteria for content and adaptation mid-transfer:• Programming needs• Marketing• Reutilization after research• Potential value• Heritage programming, defining moments in TV
/ radio history• Ratings• Subjects• Sample and / or series• Rights
Selection and Priority
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• Collections Digitization Committee:
Plan and coordinate digitization projects in the Archives unit
• Advisory Committee:
Develop business plans; plan and monitor operations (many departments)
• Departmental Committees:
Plan and monitor specific issues
Committees
17
Considerations:
• Infrastructure system capacity in a production environment
• Immediate access for network and regional production teams, with as few intermediaries as possible
• MAM project in development and parallel process
• Proprietary AVID format, and eventual interoperability with MAM project
Leadup to Technical Choices
18
Video
• SD: IMX50
• HD: XDCAM50 and DNX145
Audio
• MP2-384KB.WAV
Films:
• JPEG 2000 ? DPX ?
Formats
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• 3,000 cassettes in Betacam format
Playback Digitize Index Store
MagAvid Media Composer
Interplay ISISHDD
Low Res
FrontPorch
StorageTekLTO5
Pilot Project: Videocassettes in Mtl
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• Develop workflow, batch, 1:1
• Manual quality control
• Pixelization on Quantegy digital tapes
• Breaks in timecode in 10% of collection
• Bad or missing data in database
• 4:3 and 16:9 aspect ratio on same format
• Collections Digitization Committee: issues and familiarization
Pilot Project: Videocassettes in Mtl
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• Check container vs. content
• Include missing information
• Correct inaccurate information in database
• Content search, identification
Title, subject, report, personality
Content Management
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• 650 cassettes in PAL or NTSC format, and 4 hard drives
Playback Digitize Store Index Store
Mag EVS Server
Interplay ISISHDD
Low Res
FrontPorch
StorageTekLTO5
Pilot Project: Paris Bureau
PAL, NTSC
Xstore
Mag
Mag
Mag
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• Parallel workflow, 4:1
• Manual quality control
• Reuse existing equipment
• Time to adjust and change formats
• Start over if 4:3 and 16:9 aspect ratio on same format
Pilot Project: Paris Bureau
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• Importance of preparing batches
• Identifying and selection of material by archivist, 14:1
• Coordination by archivist team leader
• Cataloguing
• Cooperation between teams for monitoring purposes
• Interteam communication mechanism
• Activity log
Pilot Project: Paris Bureau
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• Confidence, synergy, and contacts
• Dedicated project management team with wide range of skills
• Scope of project
• Importance of logistics, schedule, and indicators
• Based on practices, procedures, infrastructure
• Dedicated IT resource for support, reports, and interfaces
• Retention of original formatsExcept duplicates or if obsolete or after 2nd migration
Benchmarking: What We’ve Learned
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• 45,000 CDs in MP2-384KB.SND format
Pilot Project: CD Migration in Mtl
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• 45,000 CDs in MP2-384k bits.SND format
Pilot Project: CD Migration in MtlMP2-
384KB.SND
MP2-384KB.WAV
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• Regular activity
• Advisory committee: diverse expertise
• Storage capacity : take into account other projects and production
• Financing
Pilot Project: CD Migration in Mtl
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• Report to EVP, and access to ED of Finance
• Several opportunities to raise awareness: huge investment
• Knowledge of archives and digitization
• EVP, Finance, Productions, HR presentations
• Several financing options, complex (BoD, long-term operations, 3, 7 and 10 years, corporate with CBC, etc.)
Financing: Context
30
• English Services – five years now
• Joint RFI and RFSA under way – results
• French Services internal plans (costs and procedures)
• 20% equipment, 80% operations
• Comparative analysis and selection
Financing
31
Sample: Schedule and Internal Plan
32
NUMÉRISATION DE LA VOÛTESOMMAIRE DES COÛTS - SCÉNARIO 1
Version du 5 mars 2015
Coûts prévus ETP Coûts prévus ETP Coûts prévus ETP Coûts prévus ETP Coûts prévus ETP Coûts prévus ETP Coûts prévus ETP Coûts prévus ETP
FRAIS D'EXPLOITATION (3 mois)
Gestion (main d'oeuvre) 10,0 10,0 10,0 10,0 10,0 10,0 10,0 10,0
Main d'oeuvre TI - support projet 10,0 10,0 10,0 10,0 10,0 10,0 10,0 10,0
Maintenance et Entretien (main d'oeuvre) 10,0 10,0 10,0 10,0 10,0 10,0 10,0 10,0
Maintenance et Entretien (Pièce de remplacement)
1. PROJET AUDIO MONTRÉAL CDS DALET SEULEMENT
Coûts de la main d'oeuvre - Archives 10,0 10,0 10,0 10,0 10,0 10,0 10,0 10,0
Coûts de la main d'oeuvre - Technique 10,0 10,0 10,0 10,0 10,0 10,0 10,0 10,0
Autres frais -
Sous-total 20,0 20,0 - $ 20,0 - $ 20,0 20,0 - $ 20,0 - $ 20,0 - $ 20,0
2. PROJET VIDÉO MONCTON
Coûts de la main d'oeuvre - Archives 10,0 10,0 10,0 10,0 10,0 10,0 10,0 10,0
Coûts de la main d'oeuvre - Technique 10,0 10,0 10,0 10,0 10,0 10,0 10,0 10,0
Autres frais -
Sous-total 20,0 20,0 - $ 20,0 - $ 20,0 - $ 20,0 - $ 20,0 - $ 20,0 - $ 20,0
3. PROJET AUDIO MONTRÉAL ET RÉGIONS (9 mois) (12 mois) (12 mois) (6 mois)
Coûts de la main d'oeuvre - Archives 10,0 10,0 10,0 10,0 10,0 10,0 10,0 10,0
Coûts de la main d'oeuvre - Technique 10,0 10,0 10,0 10,0 10,0 10,0 10,0 10,0
Autres frais -
Sous-total 20,0 - $ 20,0 - $ 20,0 - $ 20,0 - $ 20,0 - $ 20,0 - $ 20,0 - $ 20,0
4. PROJET VIDÉO MONTRÉAL ET RÉGIONS (6 mois) (12 mois) (12 mois) (12 mois) (12 mois) (3 mois)
Coûts de la main d'oeuvre - Archives 10,0 10,0 10,0 10,0 10,0 10,0 10,0 10,0
Coûts de la main d'oeuvre - Technique 10,0 10,0 10,0 10,0 10,0 10,0 10,0 10,0
Autres frais -
Sous-total 20,0 - $ 20,0 - $ 20,0 - $ 20,0 - $ 20,0 - $ 20,0 - $ 20,0 - $ 20,0
5. PROJET FILM MONTRÉAL (3 mois) (12 mois) (12 mois) (1 mois)
Coûts de la main d'oeuvre - Archives 10,0 10,0 10,0 10,0 10,0 10,0 10,0 10,0
Coûts de la main d'oeuvre - Technique 10,0 10,0 10,0 10,0 10,0 10,0 10,0 10,0
Autres frais -
Sous-total 20,0 - $ 20,0 - $ 20,0 - $ 20,0 - $ 20,0 - $ 20,0 - $ 20,0 - $ 20,0
TOTAL MAIN D'OEUVRE 130,0 - $ 130,0 - $ 130,0 - $ 130,0 - $ 130,0 - $ 130,0 - $ 130,0 - $ 130,0
TOTAL AUTRES FRAIS - $ - $ - $ - $ - $ - $ - $
TOTAL FRAIS D'EXPLOITATION - $ 130,0 - $ 130,0 - $ 130,0 - $ 130,0 - $ 130,0 - $ 130,0 - $ 130,0 - $ 130,0
Contigence Frais d'exploitation (15%) - $ - $ - $ - $ - $ - $ - $ - $
TOTAL FRAIS D'EXPLOITATION (incluant contingence) - $ 130,0 - $ 130,0 - $ 130,0 - $ 130,0 - $ 130,0 - $ 130,0 - $ 130,0 - $ 130,0
CAPEX
1. PROJET AUDIO MONTRÉAL CDS DALET SEULEMENT - $ - $ - $ - $ - $ - $
2. PROJET VIDÉO MONCTON - $ - $ - $ - $ - $ - $
3. PROJET AUDIO MONTRÉAL ET RÉGIONS - $ - $ - $ - $ - $ - $
4. PROJET VIDÉO MONTRÉAL ET RÉGIONS - $ - $ - $ - $ - $ - $
5. PROJET FILM MONTRÉAL - $ - $ - $ - $ - $ - $
TOTAL FRAIS CAPEX - $ - $ - $ - $ - $ - $ - $ - $
Contigence coûts Capital (20%) - $ - $ - $ - $ - $ - $ - $ - $
TOTAL FRAIS CAPEX (incluant contingence) - $ - $ - $ - $ - $ - $ - $ - $
GRAND TOTAL - $ 130,0 - $ 130,0 - $ 130,0 - $ 130,0 - $ 130,0 - $ 130,0 - $ 130,0 - $ 130,0
Année 2020-2021 Année 2021-2022 TOTALPROJETS
Année 2015-2016 Année 2016-2017 Année 2017-2018 Année 2018-2019 Année 2019-2020
33
• Inventory, formats• Format, segmentation• Handling, preparation• Urgency• Transportation• Identification, metadata• File delivery • Quality assurance, rebuilding of batches• Management reports• Work together with CBC
RSFA: What We’ve Learned
34
• Let it go:
Compromise, choose whatever will do the least damage over the long term (database, breaks in timecode, quality of cataloguing)
• Automated data import and human cataloguing to organize information logically in systems
• Mediation between Productions and Archives
Overall Lessons Learned
35
• Impact of formats chosen on production teams
• MAM project under way, development of parallel unoptimized process, challenge, deadline
Overall Lessons Learned
36
• Financing
medium- and long-terms strategy will affect intensity of effort required
• Approach to managing heritage and collections
• Other collections to be digitized
Next Steps
37
• Approach, consideration and organization
• Learning gradually with pilot project experiences, benchmarking, and advancement of technology
• Seize all learning opportunities
• Any opportunity to raise awareness among senior management, given investment – pull out all the stops
Conclusion
38
• Diverse expertise approach: credibility
• Awareness of content and usage
Role of archivists, solutions not only for technical side of ingest, overall ingest process including Content Management, storage, longevity, and research & access process
• Key role of archivists in securing long-term conservation: programming representatives
Conclusion
