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This is an overview of the Petty Cash Management module of the Cash Management System. We describe the goals of the module and its key capabilities and features.
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Petty Cash Management Introduction to the
Petty Cash Management Module
This presentation will introduce you to the Petty Cash Management module of the Cash Management System.
Goals: to help you gain and maintain control and visibility of your cash using simple processes and easy-to-use yet fully-featured software.
Guidance: the combination of the software application and its related business processes gives managers and custodians the guidance they need to easily maintain control over the petty cash account with minimal effort and time.
Simplification: the Petty Cash Management module simplifies the daily and monthly tasks required to manage the petty cash account and provides instant visibility into how your petty cash is being spent.
Introduction
Create and manage transaction logs (which contain the daily transactions).
Create and manage daily transactions.
Create monthly reconciliations.
Run reports:
◦ Reconciliation Reports (including detailed transactions)
◦ Transaction Logs (including detailed transactions)
◦ Transaction Vouchers
Capabilities
Enforces your business rules.
Provides a choice of direct or wizard-driven data entry.
Automatic calculation of the reconciliation and cash to replenish (only one data entry field required).
Intuitive and easy to understand user interface.
Full transaction management including create, edit, save, reverse, duplicate, move, and delete.
Search transactions on every transaction field.
Link to petty cash documents such as vouchers and receipts.
Complete conceptual and step-by-step guides are included.
Features
Home
Fast Access to the Module’s Main Capabilities
Transactions Two Views: Details and Form View
Details View
Ideal for making quick changes to multiple transactions.
Form View
Ideal for fast and easy transaction entry.
Reconciliations
Summary & Details
Transaction Management
Complete Control Over Transactions
Reverse | Duplicate | Move | Create | Save | Edit | Delete
Wizard-Driven Data Entry
The Create New Transaction Log Wizard
1.) New Log
2.) Select Period
3.) Link to Cash Source Document
The Create New Transaction Wizard – 3 Steps
1.) Enter Cash Out Details
2.) Enter Expense Details
3.) Review Summary
The Reconciliation Wizard – 4 Steps
1.) Enter Cash On Hand 2.) Review Summary
4.) Create Final Report 3.) Enter Closing Details
Reports
The Reconciliation Report – Summary
The Reconciliation Report – Summary (Zoom)
The Reconciliation Report – Detailed Transactions
The Reconciliation Report – Detailed Transactions (Zoom)
The Transaction Log Report
The Transaction Log Report (Zoom)
The Transaction Voucher
The Transaction Voucher (Zoom)
Instant Access to Information
Summary Calculations
Summary Calculations (Zoom)
Monthly Transaction Log Summary
Current Transaction Summary
Search
Search Transactions
Double click on a result to open it in the current view.
Support
Click the Help Button to Open the Library
The Help Button
The Library Contains Conceptual & Step-By-Step Guides
Petty Cash Management Guides
Introductions ◦ Introduction to Petty Cash
◦ Introduction to the Petty Cash Management Module
Deep Dives ◦ Module Navigation
◦ How to Record Transactions
◦ How to Manage Logs and Transactions
◦ How to Perform a Reconciliation
◦ The Guide to Viewing and Understanding Reports
Library Home
Summary
Maintain Control & Visibility: the Petty Cash Management module helps maintain control and visibility of your petty cash account by enforcing your business rules in an intuitive, easy-to-use, software application.
Capabilities: Petty Cash Management provides the capability to create and manage transaction logs, daily transactions, and monthly reconciliations.
Instant Access to Information: the application has several built-in calculations and reports that provide instant access to how your petty cash is being spent and how much cash you should have on hand.
Transaction Management: full transaction management features allow you to quickly create, edit, reverse, duplicate, and move transactions.
Search: quickly search for transactions and easily open a result.
Reconciliation: easily reconcile your account every month by entering a single value: the cash on hand. The application will tell you how much cash is needed to replenish the cashbox.
Support: get access to all of the petty cash conceptual and application step-by-step guides with a single click of the mouse.
All original content copyright © 2013 by David Roberts Olson. All rights reserved.
David Olson
E-Mail: [email protected]
Phone: +66 86 924-8482
Skype: DavidRobertsOlson
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