Office Share Point Server 2007 Product Guide

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  • 1. Guide for Microsoft Office SharePoint Server 2007June 2008

2. Abstract This guide is designed to give you a solid understanding of the design goals and feature set for Microsoft Office SharePoint Server 2007 and a familiarity with the product implementation. It provides an overview of the solutions and benefits provided by Office SharePoint Server 2007 as well as descriptions of new and improved features in the areas of portal, search, content management, business processes, and business intelligence. It also provides a hands-on tour of the products main feature areas and concludes with useful information for administrators and developers.The ultimate goal of this guide is to aid the reader in performing a thorough and effective of Office SharePoint Server 2007. This guide is intended for anyone who is interested in learning more about Office SharePoint Server 2007 and wants hands-on experience.For the latest information about Office SharePoint Server 2007, go to http://office.microsoft.com/en-us/default.aspx . For other product information resources, refer to the For More Information section at the end of this guide. www.microsoft.com/office/preview/servers/sharepointserveri 3. Table of Contents Introduction ..................................................................................................1 Resources Available for Evaluating Office SharePoint Server 2007 ....................... 2 How to Use This Guide ..................................................................................2 Overview of This Guide .................................................................................. 2 Product Overview ..........................................................................................4 Effectively Manage and Repurpose Your Information Assets ............................... 4 Accelerate Internal and External Shared Business Processes .............................. 5 Make Better-Informed Decisions through Centralized Access to Information ......... 5 Share Business Information Within and Outside Your Organization ...................... 6 Use a Single, Integrated Platform to Manage Intranet, Extranet, and Internet Applications ................................................................................................. 7 Top 10 Benefits .............................................................................................8 Features at a Glance ....................................................................................10 Portal ........................................................................................................ 10 Content Management .................................................................................. 13 Document Management ............................................................................ 14 Records Management ............................................................................... 15 Web Content Management ........................................................................ 18 Search....................................................................................................... 21 Business Processes ..................................................................................... 25 Business Intelligence ................................................................................... 27 Architectural Overview ................................................................................30 Operating System and Database Services ...................................................... 31 Windows SharePoint Services ....................................................................... 31 Office SharePoint Server 2007: Applications and Services ................................ 32 Server Applications .................................................................................. 32 Shared Services ...................................................................................... 33 Installing Your Server ................................................................................34 Product Tour ...............................................................................................35 An Administrators Perspective ...................................................................37 A Developers Perspective ...........................................................................38 For More Information ..................................................................................39 Hardware and Software Requirements ........................................................39 Glossary ......................................................................................................40 www.microsoft.com/office/preview/servers/sharepointserverii 4. Introduction Welcome to the guide for Microsoft Office SharePoint Server 2007. The goal of this guide is to help you gain sufficient knowledge and understanding of Office SharePoint Server 2007 to evaluate this product from Microsoft.Office SharePoint Server 2007 helps organizations gain better control and insight over their content, streamline their business processes, and access and share information. In addition, Office SharePoint Server 2007 gives IT professionals the tools they need for server administration and application extensibility and interoperability. Office SharePoint Server 2007 helps you to: Get more out of your information.Streamline your business processes.Simplify the way people work together.Ease server administration, extensibility, and interoperability.These benefits are further described in the Product Overview section of this guide. The Top 10 Benefits section highlights the most important ways Office SharePoint Server 2007 can help your organization make better use of its business information and processes.Features at a Glance details the new and enhanced features for this release of Office SharePoint Server including: PortalSearchContent Management, including Document, Records, and Web ContentBusiness ProcessesBusiness IntelligenceWith this knowledge, you will be able to properly evaluate these new features and readily describe their capabilities to your colleagues, clients, and business partners. http://office.microsoft.com/en-us/sharepointserver/FX100492001033.aspx 1 5. Resources Available for Evaluating Office SharePoint Server 2007 Many resources are available to help you evaluate Office SharePoint Server 2007, including the following: Documentation will help you install Office SharePoint Server 2007.The SharePoint Products and Technologies Web site athttp://www.microsoft.com/sharepoint offers a variety of white papers and otherresources.The Microsoft MSDN Web site at http://msdn.microsoft.com/sharepoint/ offers numeroustechnical resources from a developers perspective about SharePoint Products andTechnologies.The Microsoft TechNet Web site at http://www.microsoft.com/technet/ provides aclearinghouse of resources to help you deploy, maintain, and support Office SharePointServer 2007.Microsoft encourages you to use these resources as aids in installing and evaluating Office SharePoint Server 2007. How to Use This Guide Overview of This Guide This guide has the following sections. For best results, review them in order, as each section builds on concepts presented in preceding sections.Product Overview Highlights key features of Office SharePoint Server 2007 and describes how these features can benefit organizations that build and manage content-rich Web sites.Top 10 Benefits Identifies the top 10 business and technical benefits that Microsoft customers can realize through their deployment and use of Office SharePoint Server 2007.Features at a Glance Provides information to help you understand, describe, and evaluate the new and enhanced features of Office SharePoint Server 2007. This section will be of interest to anyone who plans, builds, deploys, or manages business solutions using Office SharePoint Server 2007. http://office.microsoft.com/en-us/sharepointserver/FX100492001033.aspx 2 6. Architectural Overview Describes the logical architecture of Office SharePoint Server 2007.Installing Your Server Provides stepby-step instructions for installing Office SharePoint Server 2007 in a single- server environment so that you can evaluate product features. More information will be available in a future release of this document.Product Tour Provides step-by-step instructions for configuring and demonstrating each new feature of Office SharePoint Server 2007. More information will be available in a future release of this document.An Administrators Perspective Provides information needed to plan, build, deploy, and manage an Office SharePoint Server 2007 solution. More information will be available in a future release of this document.A Developer's Perspective Introduces the tools that developers use to design and develop custom solutions using Office SharePoint Server 2007. More information will be available in a future release of this document.For More Information Provides links to sources of further information about Office SharePoint Server 2007, such as white papers, community sites, and the Windows SharePoint Services Support Web site. http://office.microsoft.com/en-us/sharepointserver/FX100492001033.aspx3 7. Product Overview Office SharePoint Server 2007 is an integrated suite of server applications that improves organizational effectiveness by providing comprehensive control over electronic content; accelerating shared business processes; and facilitating better-informed decisions and information-sharing across boundaries. Effectively Manage and Repurpose Your Information Assets Get more value from your content by providing comprehensive control over the storage, security, distribution, reuse, and management of documents and other electronic content such as Web pages, PDF files, and e-mail messages.Control documents through detailed, extensible policy management Define customized document management policies to control item-level access rights, retention period, expiration actions, and document-auditing settings. Policy integration with familiar client applications makes compliance transparent and easy for employees. Extensible design helps organizations to modify product behavior to suit their unique business needs.Centrally store, manage, and access documents across the enterprise Organizations can store and organize all business documents and content in one central location, and users have a consistent mechanism to navigate and find relevant information. Default repository settings can be modified to add workflow, define retention policies, and add new templates and content types.Simplify content reuse and information repurposing Submit work from collaborative sites to portals using tools that simplify content reuse and publishing. Simplify management of multilingual content through document library templates designed to maintain a relationship between original and translated versions of documents. Use slide libraries as an easy way to share and reuse Microsoft Office PowerPoint 2007 slides. http://office.microsoft.com/en-us/sharepointserver/FX100492001033.aspx4 8. Accelerate Internal and External Shared Business Processes Make business process initiation, participation, tracking, and reporting easy and flexible by providing a simple, consistent user experience through familiar client applications. Optimize the way people, content, and processes interact within and across organizations.Boost employee productivity by simplifying everyday business activities Take advantage of workflows to automate and gain more visibility into common business activities like document review and approval, issue tracking, and signature collection. Integration with familiar client applications, e-mail, and Web browsers simplifies the user experience. End users can easily define and model their own processes using familiar Microsoft tools.Extend business processes across the organization Enhance your relationships with customers, partners, and suppliers by making forms-based business processes easily accessible to them, even if they havent installed client software. Built-in validation rules and integration with Microsoft information rights management (IRM) help to ensure that critical business information can be collected with enhanced security and accuracy.Focus on strategic, value-added tasks instead of redundant activities Information gathered using electronic forms can be integrated easily into line-of-business (LOB) systems, stored in document libraries, used to start workflow processes, or submitted to Web services. This helps users avoid duplicate efforts and costly errors from manual data entry, and it helps ensure they have access to accurate, real-time data. Make Better-Informed Decisions through Centralized Access to Information Provide a single, integrated location where employees can efficiently find organizational resources, access corporate knowledge, and leverage business insight in order to make better-informed decisions.Present business-critical information in one central location Create live, interactive business intelligence (BI) portals that assemble and display business information from disparate sources, using integrated BI capabilities such as dashboards, Web Parts, key performance indicators (KPIs), and business data connectivity technologies. Centralized Report Center sites give users a single place to find the latest reports, spreadsheets, or KPIs. http://office.microsoft.com/en-us/sharepointserver/FX100492001033.aspx 5 9. Quickly connect people and information SharePoint Enterprise Search incorporates business data and information about people with documents and Web pages to provide more comprehensive results. Tools for query hit highlighting, duplicate collapsing, did you mean spelling correction, and alerts help users locate what they want within search results.Unlock business data Out-of-the-box (OOB) connectors provide accessibility to data in SAP and Siebel systems. With the Business Data Catalog, IT can create a pool of connections to business systems, which can be reused easily by business users to create personalized, interactive views into back-end data from browsersall without writing any code.Leverage your unstructured business networks to drive better decisions Employees can use new knowledge management tools to get the most from their powerful unstructured business networks, both inside and outside their organizations, by connecting with people more quickly and efficiently. By exploring these undocumented business relationships and finding subject matter experts, individuals can make better decisions more quickly.Work when and where you want With offline access to SharePoint lists and document libraries, you can free yourself from the limitations of corporate network connectivity. Share Business Information Within and Outside Your Organization Simplify and h...