Procurement for Communications

Martin Chown, Executive Director, Government Procurement Service

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Savings for the Nation

Government Procurement Integrated organisation within Cabinet Office working with the senior

commercial community to transform and improve procurement delivery within Central Government.

Centralise procurement of common goods and services to deliver significant and sustainable cost reductions for Government.

Improve the use of technology, processes and maximise the use of Government wide procurement resources.

All Central Government spend, including Arm’s Length Bodies, Non-Departmental Public Bodies and Agencies, to be channelled through centralised deals.

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Savings for the Nation

Key Facts £8.4n of public sector procurement spend in 2011-12.

Over 2,000 suppliers.

Over 14,500 customers across 1,400 organisations.

4,600 contracts currently in place.

Over 100 EU-compliant framework agreements.

275 staff across two sites – Liverpool and Norwich.

Commission average of 0.5%.

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A new structure

• Providing strategic management of suppliers. Co-ordinating spend under the leadership of the Government Procurement Service

Specialist procurement

service

Implement effective contracts which support the route to market

Manage supplier performance, MI reporting and procurement services

Create route to market which works for users and suppliers

Co-ordinate Departments and WPS to define strategy and specification

OUR role

Savings for the Nation

Communications progress

New team created and progressing well

GPS are part of overall communications structure

COI frameworks transitioned on 14th December

User guides written including standard tenders

GPS website operational with all contract detail

Transition arrangements agreed with departments.

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Savings for the Nation

Frameworks Most existing frameworks expire in the next 12 months

Stakeholder groups have been defining business requirements

First two frameworks will launch in September and November

The tenders will be released in July and September

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Fewer frameworks covering

spend in multiple lots

Fewer frameworks covering

spend in multiple lots

Much faster tendering process with less burden

on suppliers

Much faster tendering process with less burden

on suppliers

Focus on active high performance suppliersFocus on active high

performance suppliersShorter duration with

more flexibility Shorter duration with

more flexibility

Used in conjunction with a dynamic route to market.....

Savings for the Nation

Dynamic route to market Used in conjunction with frameworks and contracts finder

Each framework will have complimentary dynamic route to market

Suppliers will complete qualification to join

Fast process for low-medium value jobs

Process for dynamic marketplace still being worked up

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GPS can manage the pitch process with our

spot buy team

GPS can manage the pitch process with our

spot buy team

Web based system with alerts working

with contracts finder

Web based system with alerts working

with contracts finder

Suppliers can feature on both frameworks

and dynamic route

Suppliers can feature on both frameworks

and dynamic route

Centralised model – immediate focus

Framework 2

•Market Research•Communications Planning

•Strategy Planning•Evaluation

OJEU September 2012Award November 2012

High value

projects

Low value

projects (£100k

sub OJEU)

Framework 1

•Creative and Design•Advertising

•Direct Marketing•Digital Media

•Events•PR

OJEU July 2012Award September 2012

Dynamic route to market

Centralised model: future activity (2013)

Potential Potential Integrated SolutionIntegrated Solution

Media Monitoring

Review the requirements for an Integrated Solution

Press Cuttings review

Opportunities to develop Media Monitoring

Media Buying Commence Media Buying review

Contracts Finder

One stop shop for opportunities, tenders and contracts

SME and VCSE focused

Free to use- opportunities available through E-alerts

Rich source of data on what Government buys

Reuse data to create your own business opportunities

GPS is an integrated part of overall communications structure

Use contracts finder for new opportunities

Focus on two new frameworks for 2012

Dynamic route to market will be launched

Please work with us as we develop the new commercial arrangements

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