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Time and Attention Management Understanding, attention, is the new Economy and how to get focused. Thursday, March 4, 2010

Learn to manage your attention to get more time and become more productive

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Managing your attention means you can get more out of your day. In a world that is full of distractions trying to get your attention we must treat it as a commoditiy. Feel and be more productive by using the 80/20 principle for maximum results. There are many tools you can use to help achieve this goal, but the idea is to manage your attention so you can feel a sense of accomplishment. Attention Mangement is economy.

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Page 1: Learn to manage your attention to get more time and become more productive

Time and Attention Management Understanding, attention, is the new Economy and how to get focused.

Thursday, March 4, 2010

Page 2: Learn to manage your attention to get more time and become more productive

Welcome to a

Thursday, March 4, 2010

Page 3: Learn to manage your attention to get more time and become more productive

Defining a leader

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Leaders use time effectively & are personally disciplined.

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Act with

can be trusted, do not let you down.

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Are able to respond and make quick decisions rather then react.

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See things from other points of view.

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Lead by exampleThey become the change they want to see.

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Managing Competing Tasks Responding vs. Reacting

Empowering OthersWork/Life Balance

Common Leadership Challenges

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Beneficial areas of focusTime & Attention

Emotional IntelligenceCoaching Skills

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ATTENTION management?

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Page 12: Learn to manage your attention to get more time and become more productive

Attention EconomyAttention economics:An approach to the management of information, that treats human attention as a scarce commodity, and applies economic theory.

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What is the significance of one hour of your attention, what about 30 minutes?

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Where does the time go?

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Information Overload

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Information Avalanche

1750-1900 150 years to double

1900-1950 50 years to double

1950-1960 10 years to double

1960-1992 5 years to double

Estimates have the sum of all human knowledge doubling at the rate of every 24 months.

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Distractions & Interruptions

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In 2007, a group of Microsoft workers, took on average 15 minutes to return to serious tasks,

after dealing with incoming e-mail, if they

returned at all. *

New York Times

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Executives waste six weeks per year searching for lost documents. From a survey of 2,600 executives by Esselte,

maker of Pendaflex and Dymo. FastCompany Magazine, 8/2004

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Page 21: Learn to manage your attention to get more time and become more productive

Managing Competing Tasks

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Show that your IQ falls 10 points when you’re fielding constant e-mails, text messages, and calls.

Recent studies at the University of London,

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The same loss as losing a night’s sleep, and more then double the point loss of

smoking marijuana.

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On a typical day, office workers are interrupted about seven times an hour,

which adds up to 56 interruptions a day, 80% of which are considered

trivial, according to time-management experts.

Wendy Cole, TIME Magazine, 10/11/2004

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Solutions

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The info limit, internet research, media, non-fiction.

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Avoid and EliminateDistractions (Turn off and Tune In)

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Minimize multitasking.focus and complete individual tasks,

whenever possible.

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Use Communication to your advantage.

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RequesterIs this urgent?

When does this need to be done?What is the level of priority?

What needs to be accomplished?Can you give me a moment, and I will be right with you?

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RequestingIs this a good time?

Do you have a moment?Did I catch you at a bad time?

Can we schedule some time to go over this?

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Set boundaries

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Boundary Tools

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Schedules

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Time Blocks

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Appointments

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Meeting Time Limits

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Agendas

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I will be working on an important project for a couple hours, so please hold your questions, write them down and

I will meet with you at this time.

Be Pro-Active

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Let people know if they should stop, enter carefully, or come right in.

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Respond using AADC AcknowledgeAskDetermineCommunicate

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Acknowledge the person,question,request.

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Ask questions, find out level of priority, is it urgent, what does it require of you.

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Determine what, when, how you will approach it.

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Communicate it be clear on whether you will handle it now, in an hour or in five minutes.

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Steps to Success

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Get Organized

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Consolidate Like TasksIf you focus 20% of your energy in one place, you will get 80% of your results. Pereto’s theory.

Make Vilfredo Proud!

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Prioritize: Do it, Delegate it, Defer it, or Dump it.

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Schedule in your tasks

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Set whatever tasks you should repeat, on auto-pilot. Including weekly scheduling.

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Stick to the time blocks; take advantage of the 80/20

principle.

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If you do nothing else. Schedule a repeat time once a week, to get

organized, and focus on your week.Stick to it, for awesome results.

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“We are what we repeatedly do. Excellence then, is not an act,

but a habit.”-Aristotle

Thursday, March 4, 2010