Supplier/Vendor Management Challenges

iSupplier Portal – Closed loop supplier management1

How can we address critical issues managing your suppliers

iSupplier Portal= Supplier Communication+ Automate Supply chain + Remove pain areas

Pain areas in Supplier/Vendor management

2

Processing Purchase orders manually to suppliers/vendors or from ERP

Key critical areas in procurement process

Tracking goods/services delivery in appropriate time

Processing invoices from suppliers/vendors

Tracking supplier queries- for invoice processing, payments processing, remittances advice

Managing supplier information up to date

Manage paper based purchase orders/invoices every year- Purchase manager

Key issues people faces while managing procurement process

Tracking invoice processed/payment status for suppliers– Accounts receivables

Validating supplier data multiple times in a year to keep up to date – Supplier manager

Handle supplier queries regarding invoice & payables- Support

Frequent communication to track deliveries in proper time- Procurement manager

Manage storage space (hard drives, equipments) to record paper based supplier documents- Administrator

iSupplier Portal – Closed loop supplier management

3

TCO shoots up every year– Why?

This might look like a sales pitch but in reality, 15% to greater than 20% of a companies' operating revenue is spent on establish proper supplier communication

Payment reconciliation- Issue tracking supplier

payments

Communication- Supplier/vendor communication

issue for invoices & payables

Order Delivery- No firm process in sharing delivery

information by suppliers in REAL-TIME

Manual process: Manually manage purchase

orders/supplier invoices/supplier information

iSupplier Portal – Closed loop supplier management

Did you know ??1. Average time company spend to process PO to suppliers/vendors manually is

10 minutes

2. Company spend around £20K per year just to process purchase orders

3. Average cost a company spent to handle supplier/vendor queries to track

invoices and payables is more than £15K

4. Company spend around £10K per year to process supplier payment

remittance advices

5. Many organizations spend a considerable amount of resource cost to update

supplier/vendor master information (£3K )

6. Companies spend around £15K every year to track goods/service deliveries

due to lack of sharing delivery information by suppliers/vendors

7. Perhaps the most important cost by company is to manage storage space by

a hefty amount of £9K per year

8. Managing supplier data impacts a company operation 20% of the time

9. Lack of information triggers operation cost by a staggering 45% annually

10. On top of the above stats, lack of accessing information on the move by

higher authorities cost 20% on the operation cost

4

£0 £5,000 £10,000 £15,000 £20,000 £25,000

PO

vendor queries

Remittance advice

Supplier information

Track deliveries

Storage space

iSupplier Portal – Closed loop supplier management

iSupplier Portal- Supplier-Company Co-ordination

15%

15%

20%20%

20%

10%

iSupplier Portal- Cost savings areas

Purchase orders

Supplier invoices

Supplier queries

Supplier information

Tracking Delivery

Payment reconciliation

Graph shows the share of reasons how iSupplier Portal can help to manage

Supplier/vendor management

Effective collaborative tool between companies and suppliers

Purchase orders• Process purchase orders to suppliers electronically in iSupplier Portal

• Integrate with existing ERP application to fetch PO directly

Supplier Invoices• Electronically process supplier invoices for purchase orders iSupplier Portal

• Post invoices to ERP automatically from the application

Supplier/Vendor queries• 24*7 real-time information availability

• Complete information sharing for supplier invoice & payments status in iSupplier

portal

Supplier/vendor master information• Supplier self-service to update their information directly from iSupplier Portal

• Removes manual errors or engagement of company resources to update information

Goods/Services delivery• Real-time information sharing on shipment status from suppliers

• Post all delivery information to ERP from iSupplier Portal

Payment reconciliation• Track all payables with invoices& PO electronically from iSupplier Portal

• Automatically post all transactions to ERP from the application

iSupplier Portal – Closed loop supplier management

iSupplier Portal- Modules

6

iSupplier Portal

Handling supplier queries

Dashboard & Reports

Electronic document

filing

Supplier/ Vendor master

Invoice processing• Supplier can create an invoice directly

from iSupplier portal• Electronically manage supplier invoices

within the application

Dashboard & Reports• Graphical representation of purchase

process within the company• Quick information about supply chain

process

Electronic document filing• Feasibility to store invoices/purchase

orders/remittance advices electronically

• Removes paper based documents

Supplier/ Vendor master• Supplier self-service portal to directly

access and update their details• 100% accurate information for supplier

compliance

Supplier queries• Company can handle and response to

multiple supplier enquiries in real-time• Suppliers can access information 24*7 for

their invoice/payments status

Goods/ Services delivery• Suppliers can share delivery information• Organization can track deliveries in real-

time

Goods/ Services delivery

Invoice processing

ERP Integration

Purchase orders• PO are electronically processed in the application• Purchase orders are directly pulled from ERP

(Sage/Oracle) applicable to the logged in user

ERP Integration (Sage/Oracle)• Integrates with ERP to pull critical

information directly (PO, Suppliers• Automatically post all transactions to

ERP

Purchase order processing

iSupplier Portal – Closed loop supplier management

iSupplier Portal- Benefits

7

iSupplier Portal Implementation

Supplier can share information Reduce manual errors Electronic filing

Information access

Supplier self-service portal to minimize any miscommunication

Effective reporting tool for complete Supplier/vendor management

24*7 Real-time information- Speeds up all process of supply chain

Helps in reducing delivery lead times & inventory level

Transparent information flow

Operational efficiency Track goods/service deliveries

Reduce storage cost (hard drives, equipments) for paper documents by moving electronically

Allows companies & vendors to share information using effective technology

More time for sales/purchase department to focus on strategic issues

iSupplier Portal – Closed loop supplier management