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Emerging and Enabling TechnologiesFunding Competition
Myrddin Jones, Innovate UK
Belfast; 14th October, 2016
By the end of the briefing you should…
• Understand the scope and objectives of the
competition
• Understand the competition process and criteria
• Understand the application requirements
• Be clear on the timelines & deadlines
Innovation doesn’t just happen…
Strategic innovation doesn’t just happen. It happens as
a consequence of coordinated collaboration between
business, government and research.
This is where Innovate UK comes in.
We can’t stop thinking about the future…
Innovate UK works with people, companies and
partner organisations to find and drive the science
and technology innovations that will grow the UK
economy - delivering productivity, new jobs and
exports
….keeping the UK globally competitive in the race
for future prosperity.
Overview and Scope
Overview of this competition
o Our “Emerging & Enabling” aim is to inspire the new products, processes and services of tomorrow; those with the potential to unlock billions of pounds of value to industry and disrupt existing markets.
o £15 million to stimulate & broaden innovation activity and create new sources of revenue
– Aim: help businesses innovate to find new revenue sources from new products, processes or services.
– Projects from £35,000 to £2 million
– Projects should last between 6 months and 3 years.
– Stream 1 is for projects under 12 months duration and up to £100,000.
– Stream 2 is for projects longer than 12 months or £100,000 and above.
www.gov.uk/government/publications/funding-competition-emerging-enabling-technologies
Scope 1
Innovation in emerging technologies that show significant industry and commercial improvement in novel applications of:
– energy harvesting
– imaging technologies
– graphene or biofilms
– other areas of emerging technology
Also a focus on the importance of excellent design in innovation
Scope 2
Innovation in enabling technologies that:– show benefits across multiple industrial sectors or markets
– provide new products and services or allow new applications for existing products and services
– enable new data-handling capabilities or business models
– satellite applications; electronics; sensors; photonics; digital; internet of things; data; cybersecurity; virtual or augmented reality; and distributed ledger technology
Also a focus on the importance of excellent design in innovation
Encouraging proposals that address:
• systems that combine multiple technologies to deliver a focused, real-world outcome – for example, combining earth observation data from satellites with other
technologies to improve business performance
• smart sensor systems that allow intelligent decisions to be made by looking at miniaturisation, low-power processing and communications
• smart technology that provides a richer and more informative output to the end user
• photonics for manufacturing, healthcare and imaging
• digital technologies with substantial potential to change and disrupt sectors of the economy– for example, distributed ledgers, augmented and virtual reality.
• proposals that include user/customer perspectives or participation
Competition stream 1
• Project costs of up to £100,000
• If you are an SME and expect your eligible project costs to be up to £100,000, you may deliver the project on your own.
• You may also work with other businesses or research organisations.
• We expect to fund 40-50 projects
Competition stream 2
• Stream 2: Project costs of £100,000 or above
• If you expect your eligible project costs to be more than £100,000 you must collaborate with at least one other organisation.
• At least one company in the collaboration must be an SME.
• We expect to fund approx. 15 projects split between up to and beyond 24m duration
Types of project
• Projects may focus on technical feasibility, industrial research or experimental development. This will depend on the challenge.
• For technical feasibility studies and industrial research, you could get:– up to 70% of your eligible project costs if you are a small business
– up to 60% if you are a medium-sized business
– up to 50% if you are a large business
• For experimental development projects which are nearer to market, you could get:– up to 45% of your eligible project costs if you are a small business
– up to 35% if you are a medium-sized business
– up to 25% if you are a large business
Out of Scope
• In this competition we will not fund applications in the following areas:
– topics defined in the Innovate UK Quantum technologies competition 2016 topics defined in the Innovate UK Robotics and autonomous systems competition 2016
– topics defined in the Innovate UK Compound semiconductor applications competition 2016
• Note: machine learning or artificial intelligence (AI) is covered by the Innovate UK Robotics and autonomous systems competition and so is out of scope.
Portfolio selection
• External, independent experts assess the quality your application
• We will then select the projects to be funded, to build a portfolio of projects that are:
- high quality
- reflect a portfolio range as described in the scope
- address opportunities across a range of industrial sectors
- reflect the potential for short, medium and long term return on investment for the company and the UK
Competition eligibility
Project Lead Must be a UK-based business
Project Composition - if less than £100kIf project costs are less than £100,000 then an
SME can work alone on the project or with partners
Project Composition - if more than
£100k
If the project costs are £100,000 or more then the project must include at least two partners
working collaboratively
Project length Between 6 months and 3 years
Application form 10 marked questions
Appendices Yes – for Q3, Q7 & Q8
J-eS output document (if applicable) Yes
Key dates
Timeline Dates
Briefing Event 30th September 2016
Competition Opens 3rd October 2016
Registration Closes Noon 30th November 2016
Submission Deadline Noon 7th December 2016
Decision to applicants By 10th March 2017
Application process and forms
Application process
Feedback
Notify applicants
Assessment and portfolio selection
Scope check
Complete and submit documents
Download finance form
Register for the competition
Use all of the space provided. Upload documents to the FTP site. Don’t leave submission until the last minute
Finance Form September 2016 – for all non-academic partners claiming grant
Applications that are in scope will be sent for assessment. We will assign appropriate assessors to each application
Applications will be assessed by independent assessors. Innovate UK will select a portfolio from the highest quality applications
Within 4 weeks of receiving your notification
Via competition website – application form will be emailed
By date provided
Please refer to the
Competition Guidance
Application form
Application details
Summary of proposed project
Public description of the project
Gateway Question Scope
Question 1 Need or challenge
Question 2 Approach and innovation
Question 3 Team and resources
Question 4 Market awareness
Question 5 Outcomes and route to market
Question 6 Wider impacts
Question 7 Project management
Question 8 Risks
Question 9 Additionality
Question 10 Costs and value for money
Other funding from public sector bodies
Finance summary table
An example page from the application form…
Guidance notes:
Try to cover all these points in your answer…
But, there isn’t a lot of space available and you cannot
shrink the text size!
Categories
• To help us assign the right assessors to your application, we ask you to choose the main area of your innovation.
• This is purely indicative but will help us to speed the process up
• Please consider the type of expertise an assessor would need to immediately understand the context of your idea
• Focus on the main area of innovation and risk
All applications are assessed by independent assessors drawn from industry and academia
Application assessment
What do they look for?
• Clear and concise answers
• The right amount of information
• not too much detail
• no assumptions
• Quantification and justification
• That the applicant (team) has presented a viable opportunity for growth, a level of innovation that necessitates public sector investment and an appropriate team and approach to take it forward
Forms required for upload
• Application form
• Industry partner finance form
• Appendices (Optional)
• JeS output document confirming “With Council” status (for each
academic partner)
Types of organisation
• Business – Small/Micro, Medium or Large (EU definition)
• Research Organisation (RO):
- Universities (HEIs)
- Non profit distributing Research & Technology Organisation (RTO)
- Public Sector Research Establishments (PSRE)
- Research Council Institutes (RCI)
- Catapults
• Public sector organisations and charities doing research activity
Grant dependent upon type of research and type of participant
Organisation /Type of Activity
Technical Feasibility Studies and
Industrial Research
Experimental Development
Notes
Business(economic activity)
Micro/Small – 70%Medium – 60%
Large – 50%
Micro/Small – 45%Medium – 35%
Large – 25%
Research Organisation(non-economic activity)
Universities – 100% (80% of Full Economic Costs)
Other research organisations can claim 100% of their project costs – see note:
Other research organisations must:• be non-profit distributing and• disseminate the project results &• explain in the application form how this will be done
Public Sector Organisation or Charity(non-economic activity)
100% of eligible costs Must be:• Be performing research activity &• disseminate project results & explain in the application form
how this will be done• ensure that the eligible costs do not include work / costs
already funded from other public sector bodies
Levels of participation
• The aim of our State Aid scheme is to:
- optimise the level of funding to business and
- recognise the importance of research base to project
• At least 70% of total eligible project costs must be incurred by business
• The maximum level (30% of project costs) is shared by all research organisations in the project
• Please refer to the competition guidance for applicants on our website
Worked example – £500k total cost project:Project costs for 5 partners (2 SME, 1 University, a Catapult and 1 large), doing industrial research.
Total funding limits
Total Eligible Project Costs
Maximum % of eligible costs which may be
claimed as a grantInnovate UK
GrantPartner
ContributionBusiness Medium £130,000 60% £78,000 £52,000Business Medium £90,000 60% £54,000 £36,000Business Large £130,000 50% £65,000 £65,000
University HEI (80% FEC) £75,000 100% £75,000 nil**Catapult RTO £75,000 100% £75,000 nil
Total £500,000 £347,000 £153,000** 20% FEC not to be shown as a contribution
Research Base Costs £150,000
Research base % of Total Eligible costs (cannot exceed 30%) 30.00%
Project costs
• Business & non-academic partners
– Eligible Project Costs
– Partner Finance Form
• Academics
– Je-S
Partner finance forms
• Each applicant or non-academic partner claiming a grant must complete a Partner Finance Form.
• Please use version “Partner finance form Sept 2016”
• IMPORTANT: Figures on the individual Partner Finance Forms must total the same as those shown on the Finance Summary Table on the application form.
• The form includes a tab for each cost category which needs to be completed. The figures in each cost category tab populates the summary/total fields.
• Form must show the status as “complete” before submitting.
Projected Growth Status: This worksheet Incomplete Whole form: Incomplete
Current 1 Year 3 Years 5+ yearsProportion related to
project (%)
Annual Turnover (£) **Annual Profit (£) **Annual Exports (£) **R&D Spend (as a percentage of Annual Turnover) **R&D Spend Value (Auto Calculated) £ - £ - £ - £ - 0%
Employment (FTEs) **
New finance form requirement
Eligible project costs (applicants / non-academic partners)
Labour Costs
Overheads
Materials
Capital Equipment Usage
Sub-Contracts
Travel & Subsistence
Other Costs
- Other eligible costs not included in the above headings
IP filing costs up to £7,500 (SME only)
Ineligible project costs
Χ Recoverable input or output VAT
Χ Interest charges, bad debts, profits, advertising, entertainment
Χ Hire purchase interest and associated service charges
Χ Profit earned by a subsidiary or by an associate undertaking work sub-contracted out under the project
Χ Inflation and contingency allowances
Χ The value of existing assets such as IPR, data, software and other exploitable assets that are contributed to the project by any collaborator
Χ Independent Accountant’s Report Fees
The application submission process
Take your time, use all space providedCOMPLETE documents
Partner Finance Form Sept 2016 – for all non-academic partners claiming grant
DOWNLOAD documents
Don’t leave it to the last minute. Do it early!UPLOAD documents
On date providedNOTIFICATION received
Within 4 weeks of receiving your notificationFEEDBACK received
REGISTER Via competition website
Public area
Click Login to access the Secure area
Check: your application number matches your login username number
Naming
a) Your documents should contain your unique application number (e.g. App12345.docx)
b) Appendices begin with ‘APPENDIX QUESTION NUMBER’ and should contain your unique application number i.e. XXXXXXAPPENDIXQ3
Format
a) Application Form submitted as a Word file (.doc /.docx)
b) Finance forms submitted as an Excel file (.xls / .xlsx)
c) Appendices, including Je-S form (where applicable) submitted as PDF file - check the guidance for page limits
COMPLETE documents
Secure area
Enter your login details and accept the T and Cs. Click the Login button at the bottom.
Click Upload and follow the on-screen instructions.
UPLOAD documents
Innovate UK Successful Applicant
The Project may not start until the organisation has received and returned signed acceptance of the Grant Confirmation Letter
Conditional offer letters will be
issued 3 – 4 weeks after notification
Return documents stated in
conditional offer letter
Submit financial forecast and
detailed project plan
Financial cost review and viability
checks
Issue Grant Confirmation Letter
Sign & return Grant Confirmation Letter
with project start date
NOTIFICATION received
Issued for both successful and unsuccessful applicants within 4 weeks of receiving your notification
Word document
Uploaded to your secure area
Not issued via email
FEEDBACK received
Project finance
Overview
• Looking after the public purse
• Ensuring monies are appropriated to legitimate/valid enterprises
• Applicant viability checks, reviewing; audited accounts, management accounts, cash flow forecast, working capital, current ratios etc. - to ensure that the company legally exists, and to assess whether it can meet its financial obligations for the project.
• Ensuring costs meet eligibility/State Aid/competition rules
• Project cost eligibility checks involve reviewing an applicant’s project costs -Labour costs, overhead rates, materials, sub-contactors, travel, capital
equipment, other costs and overall project costs - and intervention rates, to check that the project costs meets the published eligibility criteria.
Conditional Offer Letter
• Project lead organisation
• Total grant amount
• Project title
• Terms & Conditions of offer
• Payment terms
• Changes affecting the Project
• Publicity
• State Aid Obligations
• Role of the Lead and project management
• Confidentiality and Intellectual Property
• Exploitation
• Acceptance of Offer
• Dispute Resolution
Collaboration Agreement
• To be returned within the deadlines stated within the offer letter
• Original agreement signed by all participants
• Key Features:
- Who is in the Consortium?
- What are the aims, and how is the work divided up?
- Ownership of IPR
- Management of consortium
Note: Negotiating a Collaboration Agreement can be complex and time consuming. Start work on this at an early stage in the process, ideally before submitting your full application.
Grant claims and payments
• All grants are claimable quarterly in arrears
• Claims can only be made for costs incurred and paid between the project start and end dates
• Claims may be subject to an independent audit (including all academic partners) according to grant size
• Claims are only paid once quarterly reporting and necessary audits are complete
• Projects over 6 months are monitored on a quarterly basis including a visit from the appointed Monitoring Officer. Anything outside of this will be discussed on a case by case basis.
• The monitoring will be carried out against a detailed project plan and financial forecast
Summary
Submission summary
Stream 1 Stream 2
Project CompositionSingle SME or
CollaborativeCollaborative
Project Size (indicative) Up to £100k (£35k minimum) Up to £2m (£35k minimum)
Anticipated Project length 6 to 12 months 12 to 36 months
Application form 10 marked questions 10 marked questions
Appendices Yes Yes
J-eS output document (if
applicable)Yes Yes
Key dates
Timeline Dates
Briefing Event 30th September 2016
Competition Opens 3rd October 2016
Registration Closes Noon 30th November 2016
Submission Deadline Noon 7th December 2016
Decision to applicants By 10th March 2017
Contact us:
Competition Helpline: 0300 321 4357
www.innovateuk.gov.uk
_connect Network:
https://ktn.innovateuk.org
