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Information System Concepts - Basics

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2. IIIRmI-ITechnicall information means rocessed data.Data is facts or values of results,and information is the relations between data and other relations. f,Processing 3. Ilhterrmieh s the thet hes heh treccesseccl hte the {Fetrm th s mehhgu te the epht email s et teli [perrccehie ha h etatrtreht ptregssw cdleccseho_ - VR Talsaniya 4. Empormnm m?mmrmeon: (for the Business)> lnformation is a strategic resource that LIQ enterprises in achieving Iong term obiectives 8c.goals. > In 'oda, I's competitive and unpredictable business environment,only those enterprises survive,which have complete information and knowledge o. customer buying habits and market strategy. > The managed information and knowledge enables the enterprise to deal with dynamic challenges and effectively envision and create their future. mfozrmoiizom AA 5. 1. The collection of data is information 2 ' 2. The collection of info.is knowledge Z Nx The collection of data is not information and collection of information is not knowledge. x Information relates to description,definition/ perspective (what,who,when,where). x Information is essential because it adds knowledge,helps in decision making,analyzing the future and taking action in time. x So merely collection of data is not info.as it should be processed and filtered. x As said,when the info.Filtered the it is knowledge. (i. e. more specific & clear image of info. ) 6. Attributes of Information: A m E Q Erequently Quality of E1. Availability - on time2. Purpose/ Objective must have purposes/ objective at the time it is transmitted3. Mode and format - it can be easily understand by the people 4.Validity It measures how close the information is to thepurpose for which it asserts to serve.For example,theexperience of employee supports in evaluating his performance. 5. Re| iability - If information Ieads to correct decision on many occasions,we say the information is reliable. 6. Transparency give full info.For more transparency 7. v. I.Current/ Updated - refreshed from time to time as it usually rots with time and usage.8. Frequency- transmitted frequently on time9. Quality It means the correctness of information.i. .O.Value of information It is defined as difference between the value of the change in decision behavior caused by the information and the cost of the information. 11. Completeness and Adequacy 1.2. Rate - The rate of transmission/ reception ofinformation may be represented by the time required to understand a particular situation. 8. @{F mormfneiarexra in {the In today's dynamic business environment,it becomes mandatory to have complete information and knowledge of customer buying habits and market strategy for any enterprise.Timeliness,accurate,meaningful and action oriented information enhances an organization ability and capacity to deal with and develop in mission,competition,performance and change. Categorized on the basis - VR Talsaniya 9. Ro/ e 07" in OFWCO? Essential forIong term planningEssential for short term planning Essential to carry out day-today activities smoothly & efficiently - VR Talsaniya 10. ilTop Level o _ o Top Ievel management strIves forthe information that can help them in major policy decisions such as establishment of new plant,Iaunching of new product etc.i. e. strategic informationF 11. l i il l;_ Top Level N.il A ,The information about the customers buying habits such as what combination of products and type of products they are Iikely to purchase together helps top managers to decide the Iaunching of new products. 12. l Top Level JJetSuch information can help top management of company to decide to work on new products as well asthe location where it has to beIaunched for maximum profit and sale which is one of the objectives and goals 0t the top management. 13. l;i il i l:Middle Level i lMiddle managements require tactical information that helps in implementing decisions taken by the top management.For example:information of customers Iikely to purchase certain product in a particular location can help sales managers to fulfill their sales target efficiently. 14. l. i Middle LevelTactical information is used tor short term planning whereas strategy information is used tor Iong term planning. 15. l o,oBottom Level ,f?lo i i il o The lower management requires operationalinformation,which is required in day-to-day o g,activities.o o The operational information mainly comprises of I information about stock on hand,information about customer order pending,information about bill payable by customer etc.These are essential for smooth running of the dailyg activities of a business at primary level.o 16. A mtem ls a group of inter connected componente working towaerds the acc-omplshment of a common:goal by awcrcepting lnputs and produoim outputs in an otdered!transformaon process ORThe term systxem may be defined a5 an orderly arrangement of a set of inrterrelated and interdependent elements that operate collectiveiyto accomplish seme common purpose or goal. 17. lHead,heart,hands,legs & etcLivingPeople,money,material,machines,production,marketing,finance etcProfit /Provide Servicea Tlnstitute,Student,CPT, IPCC,Final,OP,ITT,GMCS & etcquaedtheiappropriate student as CA VR Talsaniya 18. listel. Input is the Processing is Output is the data /Storage refers to data entering the manipulation instruction given by the Storage of the system,ofthe input data,the system after data for current orprocessing future use. 19. A # Types of Systemi._ .,geLt-_gi. t;rr. t: stt; System.21 f? 3t W133? _ . . . .. . .l. :i. '(. %l'IIt_l- S 31,4. 20. 1 ,' i;xx _2