neotrak 5.0high speedinbound tracking andproof of delivery software

WE VALUE YOUR MAIL

Developed for Office Managers, Mailroom Supervisors or Mail Center Directors looking to take control of the receiving and delivery of incoming mail, neoTrak dramatically improves the management of your internal mail delivery process, increases department reliability via automation, and decreases costs with improved productivity.

neoTrak is an automated parcel receiving software designed to track important packages or documents from the point at which they are dropped off by the carrier at your facility to the point at which it is delivered to the intended recipient. neoTrak can also track internal movement of various materials within an organization such as files, equipment, office supplies, computers, etc. neoTrak answers the question: “Where is my package?”

neotrak 5.0IMPROVE YOUR EFFICIENCY AND NEVER LOSETRACK OF ANOTHER INCOMING DELIVERY

Manual logging of incoming parcels is not only time consuming, labor-intensive and prone to errors, it is difficult to manage because sharing information becomes a complicated task. With neoTrak software, you are able to track and report on every step a delivery makes in your company.

NEVER LOSE A PACKAGE AGAINNothing interrupts your busy day like trying to locate a lost item. Everything stops until that item is found. That can never happen with neoTrak. Every package, parcel or item is tracked from the time it reaches your door to the time it reaches the appropriate recipient. And, you‘ll automatically receive delivery confirmation via email when the item reaches its final destination.

TRACK ANYTHING, ANYWHERE, ANY TIMEneoTrak monitors the movement and can pinpoint the location of any item or entity – in real time. At any given moment, you can identify an item’s present location, who is in possession, and how long it’s been there – all from your desktop.

inbound parcel logging & tracking

1. SCANNED ENTRYThe wireless receiving scanner logs your carrier and delivery date into the system.

3. SIGNATURE CAPTUREA signature capture device or signature pad enables delivery verification.

how it worksorks

pad enables delivery verification.

neoTrak allows you to maintain a record of your physical assets, whether it’s furniture, electronic equipment, tools, office supplies or other valuable items. It will display their location, date received, description and identification. And when an item is removed or assigned a new location, a signature can be collected as well as the date and time. Each item may have comments and notes added to its delivery or movement record to show special information such as damage, markings, serial numbers, and other relevant details. Asset Tracking can maintain a basic inventory of items commonly distributed by the mail center, allowing you to receive, monitor and deliver all your supplies. Detailed locations can even be broken down by room,

section, rack and shelf.

TRACKING OFFICE SUPPLIES• Items are counted, identified, recorded in the database, and

assigned a location• When items are requested or dispensed, a transaction is

recorded – either at the workstation, or on the portable delivery device – showing the quantity and the new location or delivery to a department

• The on-hand quantity in the system is adjusted to reflect the transaction and to advise managers of the updated inventory

TRACKING FURNITURE & EQUIPMENT• Items are received and identified in the database, assigned a

unique serial number, and a barcoded label is attached• Items are moved to the new location and recorded, complete

with signature• The system is updated and available to generate reports on the

status and location of valuable items

asset tracking

In today’s climate of heightened security, it is important for businesses to be aware of each and every visitor. With neoTrak’s visitor log-in module, businesses can monitor the location of an individual, the time they arrive, who they visit, how long they stay and when they depart. This innovative tracking system uses the same database and operating system that neoTrak uses to track parcels and shipments inside an office or across the country. It’s easy to implement and even easier to use.

As visitors log in and out, details such as escorts, areas visited and elapsed time are automatically provided. In an emergency, detailed visitor information can be viewed or printed on demand. The system stores each visitor’s information so it can be quickly and easily recalled for repeat visits.

visitor log-in

• A visitor enters the lobby.• The receptionist or attendant registers the visitor’s

relevant information by simply placing the visitor’s driver’s license in the scanner; the important details and information are captured and the visitor is logged in with a single mouse click.

• If additional information is required the operator simply

enters the information.• A photo ID badge with

barcode can be printed for each visitor (optional), or the visitor can be asked to sign in on the optional signature pad with an incorporated non-disclosure agreement .

4. DESKTOP TRACKINGWith its 100% browser-based module, neoTrak allows delivery searches and pickups to be performed and alerts to be scheduled right from the desktop.

recalled for repeat visits.

2. RECIPIENT ID Your operator speaks or clicks the recipient’s name, the receiving screen shows the location and routes the items to delivery.

In today’s climate of heightened security, it is important for businesses to be aware of each and every visitor. With neoTrak’s visitor log-in module,

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END-TO-END SHIPPING SOLUTION WITH FRIENDSHIP® NAVIGATOR™With neoTrak, you can track inbound shipments within your organization. Combine neoTrak with Neopost’s Friendship Navigator multi-carrier shipping automation and postal

accounting system for complete control of your outgoing and incoming mail, giving your operation a full-circle shipping and tracking solution.

SOME OF NEOTRAK’S KEY FEATURES AND OPTIONS INCLUDE:• ODBC Connection – provides integration capability with any ODBC

compatible database.• Custom Fields – offers up to ten user defined fields (fixed entry, memo type,

or look-up entry).• Camera and Digital Graphic Import Utility – enables the operator to attach images

to records stored in the system (i.e: for visitor log-in, or for inbound parcel logging to prove tampering and expedite damage claims).

• Label Design Toolkit – allows the user to design custom tracking labels (including barcodes, text and logos) as well as customer visitor badges and asset identification tags.

• Signature Capture Devices – provides proof of delivery (parcel, asset, office supplies) and visitor log-in information.

• Hardware Options (printers, scanners, PCs, wireless headset)

©2009 Neopost USA Inc. All Rights Reserved.N012 5/0910M

Neopost® and the Neopost logo are registered trademarks of Neopost S.A. All other company and product names may be trademarks and are the property of their respective owners. All information in this document, including descriptions of features, functions, performance and specifications is subject to change without written notice at any time.

ISO 14001 and OHSAS 18001Registered by EAGLE Registrations Inc.

WHY CHOOSE NEOPOST?

Neopost is a world leader in mailing and logistics solutions. Our innovative solutions bring simplicity and efficiency to your mailing process to make your business run better. Neopost brilliantbasics benefits provide excellence in all our offers, from products to support and services. They bring you the best in operational efficiency, mail quality and security, budget optimization and online management. Whether for advice or support, you enjoy our commitment to supply first-class service – on the phone, on site, or online. Benefit from immediate response times and remote diagnosis at our call centers, and fast dispatch of service engineers when needed. Find out more at www.neopost.com/brilliantbasics

NEOTRAK 5.0INBOUND TRACKING AND PROOF OF DELIVERY SOFTWARE