How Do You Get Your Point AcrossVisuals for effectively and professionally presenting data and keeping your audience engaged.

How do you get your point across?

Visuals for effectively and professionally presenting data and keeping your audience engaged.

Lets face it…

…If your presentation does not hold the attention of the audience, the chances of them remembering the information are pretty slim…

Now, what was that presentation about?

…Especially if

Your presentation has so much information you don’t know how to organize it.

Too much text and bullets will kill your presentation.You should organize your presentation visually to tell a story and display your message.

Organize your presentation

Did you know?

20% of what they read;

People remember:

10% of what they hear;

80% of what they see and do.

Visual earning

Most people are visual learners; a recent study by the U.S. Federal Government suggested that up to 83% of human learning occurs visually.

The study also indicated that information which is communicated visually is retained up to six times greater than information which is communicated by spoken word alone.

You said what?

Your visuals should...

Display a clear message, be persuasive, be informative and display quantifiable information

What types of visuals?

Visuals that will help to clearly convey quantitative data.

Bar & Pie Charts

Data-driven charts (primarily bar and pie charts) allow the audience to perceive your message at a glance rather than puzzling over a list or table of data.

Mind Maps

Mind maps are used when brainstorming, note-taking, and planning to record and organize ideas. They are excellent for communicating all of the concepts related to a central theme.

Present

Inform

Trade ShowPlanning

Advertise

Distribute

Panel Discussion

Press Interviews

Large Banner

FlashyDemonstration

Representation

Buttons

Pens

T-Shirts

Trade Magazines

E-mail Attendees

Raffle prize

Decision Trees

Decision trees are used to help automate the process of decision making.

Definitebudget?

NoYes

Alternativefunding?

Knownchampion for

it?

Project Development

Leave italone

Clear projectScope?

Yes No

Leave italone

Sort outfunding

Yes No

Happy toprofit?

AchievableTimescale?

Yes No

Get moretime

Go for it.

Yes No

Explain whyit matters

Cash In

Yes No

Cause & Effect Diagrams

Structurally, a cause-and-effect diagram has a spine that runs left to right with the effect (the result or the issue) labeled at the right.

Researchers in ourunit are receivingmultiple subscriptionsof the same periodical

Untrained in using centraldocument filing system

Unaware of duplicatesubscriptions

People

No program to consolidate andmake information available

Equipment

No space for common storage

Physical Space

No method to centralizesubscriptions of information

Methods

Flowcharts

Flowcharts are used for communicating, planning, and managing processes; they are easier to understand and produce than a written series of steps.

Purchase Order Approval Process

Obtain CompletedCredit Application

YES

Process Order

Approved

PO & CreditApplication toController for

Approval

YES

YES

P.O. fromnon-existing

customer

Company in theUS or Canada

Receive P.O.

NO Request otherPayment form

NO

NO Does customerhave any unpaid

P.O.

Projectcompletion

certified

Kathy

Dept.

NO

YES

PO to Controller forApproval

NO Request otherPayment form

Timelines

Timelines place events in order of occurrence and depict the amount of time between events.

1998 1999 2000 2001 2002 2003 2004 2005

October

1998:

BSI Founded inthe basemen ofKeith Johnson's

Garage inOklahoma City,

Oklahoma.

January

1999:

After Graduatingfrom theUniversity, Keithand Sarah beginexpansion ofBSI.

January

2000:

BSI is Awardedtheir 10th

contract in theUnited States,

and 3rd inEurope.

October

2000:

BSI Conductsfirst round ofextensiveresearch intoglobal warmingand use ofgreen energy.

January

2001:

BSIIncorporates on

their 3 yearanniversary as a

leadingcompany in

green energy!

February

2001:

US NavyContracts BSI todevelop newgreentechnology fortheir mobile landtransports.

September

2002:

BSI Releasestheir first reporton the uses ongreen fuel andthe advantagesof solar power.

October

2003:

Based on theworkedprovided for theUS Navy, BSI isawarded a fullDepartment ofDefensecontract.

February

2004:

Keith Johnsonsells his shares

of BSI, andretires after

only 6 years ofservice andleadership.

March 2005:

BSI celebratestheir 200thcontractnationwide.Their totalnumber ofemployees isnow 300.

The project chart (also known as a Gantt chart) is a powerful visual tool for project management. Project charts help you scope out your project, assign tasks, track progress, and communicate it to implementers and stakeholders involved.

Number Task Start End DurationQ1 - 2008 Q2 - 2008 Q3 - 2008

January February March April May June July August September

1 Initial Meetings 2/12/2008 3/10/2008 20

2 Preparations 3/1/2008 5/26/2008 61

3 Gather All Data 3/2/2008 4/7/2008 26

4 Scenarios & Meetings 3/12/2008 6/4/2008 61

5 Stakeholders 4/2/2008 4/22/2008 15

6 Meeting Minutes (Dale) 4/12/2008 5/23/2008 30

7 Design/Print Invitations 4/2/2008 5/27/2008 40

8 Gather Data 5/1/2008 7/2/2008 45

9 Revisions 4/1/2008 6/24/2008 61

10 Model for Display 4/12/2008 6/13/2008 45

11 Prepare Report 5/1/2008 6/13/2008 32

12 Cost Analysis Data Prep. 1/1/2008 3/3/2008 45

13 Cost Analysis Tech Prep. 6/1/2008 8/1/2008 45

14 Distribute Invitations 5/1/2008 6/10/2008 29

15 Stakeholders 2 5/12/2008 6/20/2008 30

16 Publish All Reports 7/1/2008 9/17/2008 57

Business Prep. for Inspection 34

Project Charts

So, how do you make your message heard?

Of all of the different types of visuals in the world, 90% of them are dedicated to helping people communicate more clearly.

Displaying quantitative data and information in visuals will help your audience to better understand the point you are trying to make and retain the information.

Use charts to show data

Learn more about using visuals

• More resources:The SmartDraw Blog

• Or you can contact SmartDraw by:FacebookTwitterLinkedIn You can also

download a free trial of SmartDraw if you’d like to use the templates you’ve

seen in this presentation!