Flagship payroll

Payroll Processing

Flagship Agent Support Deck

Payroll Past v Present

Access from anywhere, by anyone, regardless of device, platform or operating system is the proven trend and Company.payroll has a unique offering to address the cloud based services model for payroll and related HR service needs of SMB’s throughout the United States.

Why Do Business Customers Need this Service?

Did you know…• Various sources within the payroll industry feel that regulations for secure

payroll data compliance are imminent. Increased data security has already taken effect in various industries. Credit card processing (PCI Compliance) and Health care (HIPPA Compliance) are just a few.

• Currently, only 20% of U.S. Businesses outsource payroll to providers who provide secure and compliant environments that protect employer and employee payroll data. In the very near future outsourcing payroll will be not just an option, it will become a requirement.

Why Do Business Customers Need this Service?

Did you know…

According to the IRS, 40 percent of small businesses pay an averagepenalty of $845 per year for late or incorrect filings and payments?

Company.payroll provides a tax guarantee, ensuring that customerswill incur no penalties. We take responsibility for penalties andinterest when they do occur. In many instances, this cost-savingsimmediately justifies outsourcing payroll.

Overview of Products & Services

Employer on the GO, Reporting, My Employee on the GO & HR Tools.

Employer on the GO

Employer on the GO allows you to manage your payroll wherever you are, whenever you need to.

This easy to use, intuitive online payroll and workforce management tool provides you with a reliable resource for employee onboarding, payroll, time and attendance and HR.

Employer on the GO offers a browser and device independent payroll experience safely, securely and accurately. Employer on the GO is the perfect tool for your business, providing everything you need in one convenient solution.

Employer on the GO

Preview Payroll Results to Reduce Errors

Payroll Tax Compliance

Customized Access by User

Unlimited Earning and Deductions Codes

Payroll for Restaurants and Tipped Employees

Print Reports locally

Integrated With Time and Attendance

Check Calculator, Gross-to-Net or Net-to-Gross

Online Employee Self-Service

Employer on the GO

Employer on the GO employs state-of-the-art security to ensure the highest level of protection with your sensitive payroll data. We follow rigorous standards for the safety and reliability of your data, enabling you to focus on running your business, knowing with confidence your sensitive data is being managed properly. Easily expand or scale back functionality to address the unique needs of each administrator, manager or employee.

Import Your General Ledger from QuickBooks, Peachtree & Any Other Accounting Package. • Human Resources • Workers' Compensation Insurance • Time and Attendance • Background Checks

Employer on the GO Dashboard

Reporting

Reporting has been revolutionized. You have easy and convenient access to your data. Employer on the GO offers real time access to payroll reports each pay period. The Report Wizard and Quick Reports Tools also allow you to run and print numerous reports from your historical data across.

My Employee on the GO

Employee Self Service, Timekeeping and Electronic PTO Requests.


What is it? • Comprehensive online employee portal that improves efficiency,

engage employees, enhance communication, and streamline HR processes.

Who’s it for? • Employee: Provides employees with a single login and

comprehensive set of tools to interact with their employer.

• Company: Provides the company, managers, and its HR team with a platform to engage and communicate with their employees.

• Payroll Bureau: Provides the Payroll Bureau a new product to integrate directly into a client’s HR process.


Employee Self Service

Employees receive secure internet access to a variety of tools that enable them to take control of their personal and financial matters including viewing:

• Profile information: name, address, W4, state and withholding allowances, contacts and more.

• Payroll and tax information: details of current and previous years’ per pay period employee compensation statements, deductions, PTO and direct deposit amounts.

• Annual tax forms: current and previous years’ W2 or 1099’s.

• Time and Attendance: details of each day’s time clock transactions for the current and previous pay periods, including time clock punches and hours worked.

My Employee on the GO Timekeeping

Employers no longer have to gather time sheets, compute the total hours and re-key into your payroll system. All that is done automatically and accurately.

Employees are issued time cards, which allow them to clock in and out through an electronic time clock or they can simply log in to our secure web clock with a user name and password to clock in and out.

Increase Productivity and Profitability

• Time savings: substantially reduce the time spent preparing time sheets, audits and reports.

• Increase accuracy: minimize our eliminate costly human error in time sheet preparation.

• Increase productivity: over 20 hours of productivity per year is lost by an employee who arrives late, extends a break or lunch and leaves early.

• Increase profitability: time theft is all too common and can result in lost profits, not to mention overtime, taxes and benefits.


Electronic PTO Requests

My Recruiting Center

Simple and cost effective hiring solutions for your business.

• One-click job advertising

• Background checks

• Paperless onboarding

Competitive Analysis

Industry Facts

Why Outsource Payroll?

• Reduce costs

• Reduce complexity and risk

• Alleviate pain

• Offer direct deposit

• Free up time

• Avoid technology headaches

• Leverage outside payroll expertise

• Avoid payroll knowledge walking out the door


Reduce Costs

• The direct costs of processing payroll can be greatly reduced by working with a payroll service company. Research indicates that a small business with 10 employees will typically spend $2,600 per year in direct labor costs associated with payroll.

Reduce Complexity & Risk

• Avoid IRS Penalties. According to the IRS, 40 percent of small businesses pay an average penalty of $845 per year for late or incorrect filings and payments. We provide a tax guarantee, ensuring that customers will incur no penalties because we take responsibility for penalties and interest when they do occur. In many instances, this cost-saving immediately justifies outsourcing payroll.


Alleviate Pain

• Manual payroll is a headache in the best case and a nightmare in the worst case. Business owners who outsource payroll eliminate a tiresome source of personal pain.

Offer Direct Deposit

• Providing direct deposit is difficult if a company doesn’t use an outside payroll service. Increasingly, businesses recognize that employees want direct deposit. Not having to make a trip to the bank is an important convenience for them. More importantly for business owners, direct deposit eliminates time-consuming and error prone paper handling and the need to reconcile individual payroll checks every month, plus it helps reduce check fraud.


Free Up Time

• Payroll processing by hand is a time-consuming process. Outsourcing payroll can free up staff time to pursue more important value-added and revenue-generating activities. Inc. Magazine recently identified payroll as the #1 task for small businesses to outsource, along with most accounting tasks.

Avoid Technology Headaches

• A constant question for business owners is whether they have the latest version of their payroll software and the most recent tax tables installed on their computer. Using the wrong tax tables can result in stiff penalties. Outsourcing payroll removes those headaches and keeps payroll running smoothly. Also, by outsourcing, businesses can take advantage of technology that was previously available only to larger sized companies.


Leverage Outside Payroll Expertise

• Most business owners and controllers don’t have time to keep up with constantly changing regulations, withholding rates, and government forms. By outsourcing payroll, a business can take advantage of expertise that was previously available only to big companies.

Avoid Payroll Knowledge Walking Out the Door

• If a bookkeeper or controller gets a new job, they will walk out the door with their knowledge of the payroll process. Using an outside service eliminates that business risk.

Handling Objections

Handling Objections

Objections Response

We are too small. Our Starter Program is designed for companies with as few as 3 employees and starts at only $79/month

Handling Objections

Objections Response

Our CPA handles payroll With our solutions you couldyou save the money you would normally pay your CPA, for quarter and year-end reports.

Also, most CPAs will not offer a tax guaranty in the event of a fine

Handling Objections

Objections Response

Will this work with my existing Time & Attendance Program?

Yes. Most of these types of programs have the ability to export out a data file and in most cases we are able to use this data file to update the payroll system.

Why Buys?

Lower Processing Costs

Company.payroll #Employees Cost/Employee/PayrollAnnual

Savings*

Basic Package 8 $7.44 $5,100.00

Premium Package 12 $6.63 $7,884.00

Platinum Package 6 $14.92 $2,748.00

Manual Cost$34/Employee

100 to 300 Employees

*vs. Manual ProcessingAssumes 2 pay periods per month

Why Buy?

Data Security

The employees Personal Financial Information is

maintained in environment designed specifically to

protect sensitive financial information.

The payroll company provides a tax guarantee

ensuring the customer will incur no penalties.

Why Buy?

Why Buy?

Packages Start at Only $49/month

Payroll Costs, Bundles & Services

Core, Power and Plus

Pricing

Company.payroll CORE Plan Features

CORE Plan Features:

• Cloud-Based Employer Portal – access and run payroll from any device, any time

• File and pay taxes, guaranteed – never miss a payment, never receive a penalty. Company.payroll takes 100% responsibility for filing accuracy.

• Electronic Payroll Distribution – with fully electronic payroll, sensitive data is safe.

• Easily pay W-2s and 1099s

• Choose your pay method: check, direct deposit or payroll debit card

Company.payroll POWER Plan Features

POWER Plan Features:All CORE Plan features –• Cloud-based Employer Portal – access and run payroll from any device, any time• File and pay taxes, guaranteed – never miss a payment, never receive a penalty. Company.payroll

takes 100% responsibility for filing accuracy.• Electronic Payroll Distribution – with fully electronic payroll, sensitive data is safe.• Easily pay W-2s and 1099s• Choose your pay method: check, direct deposit or payroll debit card

PLUS –• Report Library – access all of your payroll data and run hundreds of custom reports to review every

aspect of your payroll.• QuickBooks integration – Seamlessly integrate your payroll with your general ledger in QuickBooks.• Pay-as-you-go Workers’ Comp – Improve cash flow management by automatically paying Workers’

Comp each period, based on actual payroll.• Employee Self Service – reduce printed material and distribution costs by giving employees secure

access to their own payroll, tax, time and attendance information.• Electronic CPA report distribution• Affordable Care Act reporting

Company.payroll COMPLETE Plan Features

COMPLETE Plan Features:All CORE and POWER Plan features –• Cloud-based employer portal – access and run payroll from any device, any time• File and pay taxes, guaranteed – never miss a payment, never receive a penalty. Company.payroll takes 100%

responsibility for filing accuracy.• Electronic payroll distribution – with fully electronic payroll, sensitive data is safe.• Easily pay W-2s and 1099s• Choose your pay method: check, direct deposit or payroll debit card• Report library – access all of your payroll data and run hundreds of custom reports to review every aspect of your

payroll.• QuickBooks integration – Seamlessly integrate your payroll with your general ledger in QuickBooks.• Pay-as-you-go Workers’ Comp – Improve cash flow management by automatically paying Workers’ Comp each period,

based on actual payroll.• Employee Self Service – reduce printed material and distribution costs by giving employees secure access to their own

payroll, tax, time and attendance information.• Electronic CPA report distribution• Affordable Care Act reporting

PLUS –• Cloud Based Employee Portal – Is this different from Employee Self Service?• Complete HR Outsourcing – The Company.payroll HR Support Center keeps your business up to speed with changing HR

needs. You have online access to employee handbooks, pre-written HR forms and letters, job descriptions and required HR forms.

• Time and Attendance – Electronic time cards and clocks are easier and more accurate than the old methods, and make reporting easy.

• Electronic PTO Requests• Task Management • Job Posting / Background Checks

Client Sign Up Package

Payroll checklist, Sales order form, Employer agreement & MPA

information

Payroll Checklist

Sales Order Form

Client/Employer agreement

Completing Paperwork with MPA information

Company.payroll Glossary

Term Definition

General Ledger Tool containing all the accounts for recording transactions relating to a company's assets, liabilities, owners' equity, revenue, and expenses.

Workers’ Compensation

A form of insurance providing wage replacement and medical benefits to employees injured in the course of employment in exchange for mandatory relinquishment of the employee's right to sue his or her employer for the tort of negligence.

Direct Deposit The electronic transfer of payments to any bank in the U.S. which is a member of an automated clearing house.

Payroll Debit CardEach pay period, the payroll debit card is automatically loaded with the full or partial value of employee’s paycheck. This enables employees without bank accounts to make purchases and receive cash back at retailers, and to obtain cash at ATM machines – up to the amount of the paycheck.

Company.payroll Glossary (continued)

Term Definition

EIN Employer Identification Number: The IRS and state “code” for an employer, how an employer is identified for tax purposes.

WithholdingAmount

The amount withheld from employee wages for the payment of employment and other taxes.

Payroll Register A report that specifies pay amounts, taxes withheld, and other payments made in association with payroll services.

Payroll Quiz

Payroll Quiz: Questions

1. According to the IRS what percentage of small businesses face penalties for late and incorrect filings of payroll taxes?

1. Name one reason why small businesses should outsource their payroll.

2. Identify one feature of My Employer on the GO.

3. What are some of the advantages in having Merchant Payroll as your payroll services provider?

Payroll Quiz: Answers

1. 40%

2. Lowers processing costs, data security, etc.

3. Employee Self Service, Timekeeping, Electronic PTO requests.

4. Tax guarantee- no penalties.

Why Use Payroll Processing?

• Save Time & Money

• Secure, Paperless

• Manage from Anywhere

• Multiple Employee Payment Options

• Reduced Risk of Fines

How to pay employees

1. Gather employee wage information

2. Check to ensure that you have the W-4 information for each employee.

3. Calculate employee’s gross pay from employment, agreement or time sheet

4. Determine Withholding amount for Federal Income Tax

5. Calculate employee amounts for Social Security

6. Calculate employee contributions for Medicare Tax

7. Determine state and local tax liabilities

How to Process Payroll Manually

8. Deduct additional employee items such as retirement plans, health insurance, or garnishments.

9. Now the business is ready to process their payroll.

10. REPEAT FOR EACH EMPLOLYEE

1. Gather employee wage information

With OfficeMax Payroll Processing

9. Now the business is ready to process their payroll.

10. REPEAT FOR EACH EMPLOLYEE

Penalties and Fines

According to the IRS

• 40% of small businesses are assessed penalties for incorrect payroll filings

• $845 average fine

Don’t Forget

• File Quarterly Withholding Reports with the Fed

• File Quarterly Withholding Reports to your State

• Pay the withholdings to Medicare

• Pay the withholdings to Social Security

• Pay the withholdings to IRS

• Pay the state their taxes

• Prepare the Employee’s W-2 Year-End Forms

• Prepare the Contractor’s 1099 Year-End Forms

With OfficeMax Payroll Processing

• File Your Quarterly Withholding Reports with the Fed

• File Your Quarterly Withholding Reports to your State

• Pay the withholdings to Medicare• Pay the withholdings to Social Security• Pay the withholdings to IRS• Pay the state their taxes• Prepare Your Employee’s W-2 Year-End Forms• Prepare Your Contractor’s 1099 Year-End Forms

With Payroll Processing

The payroll company takes responsibility and guarantees their work.

The customer will not be responsible for any

payroll-related fines.

Paying Employees

Salaried employees are set on a schedule and paid automatically.

Paying Employees

The employer updates the time or tips for employees whose pay amount changes each pay period.

Submit Payroll

Once payroll totals have been verified, the employer approves the payroll for

submission

Paying the Employees

Direct Deposit

Payroll Card

Check

Employees can be paid via: