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#PeersConf 2014 @ErikReagan Doing More by Doing Less @ErikReagan @FocusLabLLC

Doing More by Doing Less (Peers 2014 Presentation)

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These days our culture seems to expect overcommitment and over-connectedness to one's work. Add this expectation to the constant pings from our devices and you get a very fragmented day. It's time we focus on eliminating distractions and managing our time better. It's time we focus on the right things at the right time. But how do you know what the "right thing" is? We'll cover that and other things that will help you do more by doing less. The original slide deck has been reduced to make more sense in a "slides-only" context. Audio + slides: https://vimeo.com/93280965

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Page 1: Doing More by Doing Less (Peers 2014 Presentation)

#PeersConf 2014 @ErikReagan

Doing More by Doing Less@ErikReagan @FocusLabLLC

Page 2: Doing More by Doing Less (Peers 2014 Presentation)

#PeersConf 2014 @ErikReagan

How many of you have too much time and not enough to do in it?

Page 3: Doing More by Doing Less (Peers 2014 Presentation)

#PeersConf 2014 @ErikReagan

Page 4: Doing More by Doing Less (Peers 2014 Presentation)

#PeersConf 2014 @ErikReagan

Focus

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#PeersConf 2014 @ErikReagan

If we lose or waste time — it’s gone.

Page 6: Doing More by Doing Less (Peers 2014 Presentation)

#PeersConf 2014 @ErikReagan

Planning your day in advance will help you maneuver around obstacles and stay on target.

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#PeersConf 2014 @ErikReagan

What's worth doing and what's not?

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#PeersConf 2014 @ErikReagan

The goal isn't to get everything done; it's to get the right things done.

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#PeersConf 2014 @ErikReagan

— Dwight D. Eisenhower

“What is important is seldom urgent and what is urgent is seldom important.”

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#PeersConf 2014 @ErikReagan

Urgent Not Urgent

Impo

rtant

Not

Impo

rtant

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#PeersConf 2014 @ErikReagan

Urgent Not Urgent

Impo

rtant

Not

Impo

rtant

1

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#PeersConf 2014 @ErikReagan

Urgent and Important

Health emergency

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#PeersConf 2014 @ErikReagan

Urgent and Important

Car engine dies

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#PeersConf 2014 @ErikReagan

Urgent and Important

Certain emails (but few)

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#PeersConf 2014 @ErikReagan

Urgent and Important

Project deadlines right around the corner

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#PeersConf 2014 @ErikReagan

Urgent and Important

Overall: avoid or prevent these

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#PeersConf 2014 @ErikReagan

Urgent Not Urgent

Impo

rtant

Not

Impo

rtant

2

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#PeersConf 2014 @ErikReagan

Not Urgent, but Important

Weekly planning

Page 19: Doing More by Doing Less (Peers 2014 Presentation)

#PeersConf 2014 @ErikReagan

Not Urgent, but Important

Exercise

Page 20: Doing More by Doing Less (Peers 2014 Presentation)

#PeersConf 2014 @ErikReagan

Not Urgent, but Important

Family or personal time

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#PeersConf 2014 @ErikReagan

Not Urgent, but Important

Learning or studying

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#PeersConf 2014 @ErikReagan

Not Urgent, but Important

Car or home maintenance

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#PeersConf 2014 @ErikReagan

Not Urgent, but Important

Date night with your significant other

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#PeersConf 2014 @ErikReagan

Not Urgent, but Important

Budgeting

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#PeersConf 2014 @ErikReagan

Not Urgent, but Important

Overall: spend as much time on these as possible

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#PeersConf 2014 @ErikReagan

Urgent Not Urgent

Impo

rtant

Not

Impo

rtant

3

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#PeersConf 2014 @ErikReagan

Urgent, but Not Important

Phone calls and texts

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#PeersConf 2014 @ErikReagan

Urgent, but Not Important

Most Emails

Page 29: Doing More by Doing Less (Peers 2014 Presentation)

#PeersConf 2014 @ErikReagan

Urgent, but Not Important

Most App notifications

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#PeersConf 2014 @ErikReagan

Urgent, but Not Important

Overall: these feel important but aren’t

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#PeersConf 2014 @ErikReagan

Urgent Not Urgent

Impo

rtant

Not

Impo

rtant

4

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#PeersConf 2014 @ErikReagan

Not Urgent, but Important

Netflix binge watching

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#PeersConf 2014 @ErikReagan

Not Urgent and Not Important

YouTube and other online videos

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#PeersConf 2014 @ErikReagan

Not Urgent and Not Important

Much of Hacker News

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#PeersConf 2014 @ErikReagan

Not Urgent and Not Important

Most social media involvement

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#PeersConf 2014 @ErikReagan

Not Urgent and Not Important

Overall: considerably limit your time in this quadrant

Page 37: Doing More by Doing Less (Peers 2014 Presentation)

#PeersConf 2014 @ErikReagan

Urgent Not Urgent

Impo

rtant

Not

Impo

rtant

Page 38: Doing More by Doing Less (Peers 2014 Presentation)

#PeersConf 2014 @ErikReagan

To-do list

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#PeersConf 2014 @ErikReagan

To-do list+

To-ignore list

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#PeersConf 2014 @ErikReagan

Distractions

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#PeersConf 2014 @ErikReagan

— Newton’s first law

An object in motion stays in motion with the same speed in the same direction

unless acted upon by an external force.

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#PeersConf 2014 @ErikReagan

Imagine a day without app notifications.

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#PeersConf 2014 @ErikReagan

Now go make that day happen.

Page 44: Doing More by Doing Less (Peers 2014 Presentation)

#PeersConf 2014 @ErikReagan

Set healthy boundaries with coworkers and family.

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#PeersConf 2014 @ErikReagan

Multitasking doesn’t exist.

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#PeersConf 2014 @ErikReagan

Construct your environment to support your to-dos and to-ignores.

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What should you do?

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Plan your Monday in advance.

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#PeersConf 2014 @ErikReagan

Plan your Week in advance.

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Decide when and where you’ll get each task done.

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Create a “to ignore” list.

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#PeersConf 2014 @ErikReagan

Identify which Quadrants you’re working in.

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#PeersConf 2014 @ErikReagan

Make changes where necessary.

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#PeersConf 2014 @ErikReagan

— Peter Bregman

You'll never be as good a version of someone else as you are of yourself.

Page 55: Doing More by Doing Less (Peers 2014 Presentation)

#PeersConf 2014 @ErikReagan

Thanks!@ErikReagan @FocusLabLLC