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Compare 3 Top Accounting and

Operational SystemsWebinar 1:

Finance and Reporting Across 3 Solutions

Agenda

Intros Why compare?Solutions at a glanceFinancial capabilitiesReporting capabilitiesWhere do they fit?Next Steps and resources for today

Introductions

Alicia AndersonStrategic MarketingAtlanta, GA-based19 years in ERP/CRM sales, service and marketing

Finance and Reporting Capabilities across 3 Major Solutions – TODAYDistribution Capabilities across 3 Major Solutions – October 14Manufacturing Capabilities across 3 Major Solutions – November 11Sign up here.

The Series

There are hundreds of solutionsMost of the buying process takes place onlineIt’s not so much about features – it’s more FIT

Why compare solutions?

Sage 100 MS Dynamics GP QuickBooks

Background Developed by/for CPAs Great Plains architecture, acquired by Microsoft

Single-office/home-office orientation

Typical user count 10-50 25-500 1-10

Database Embedded database or SQL SQL Server Database Embedded database

Payment options One-time license, subscription,

leasing/financing

One-time license, subscription,

leasing/financing

License or online

Software costs $5k - $75k $25k - $250k $250 - $1000

Solution Expansion (CRM, Distribution, Manufacturing)

Yes Yes Limited

Mobile access Yes No No

Vendor focus Sage provides business technology offered through

partner network

Microsoft offers consumer and business products

Intuit offers personal finance and small business products

Solutions at a Glance

System securityTraceability of transactionsIntercompany transactionsTax filingWorkflows

Financial Capabilities

System Security

Sage 100 MS Dynamics GP QuickBooks

The average business loses 3 percent to 6 percent of annual revenue due to fraud. Internal and external threats, along with compliance mandates, mean that access to any financial or operations system should be carefully managed to minimize the risk of security breaches and data loss or compromise.

QuickBooks

Roles Based Security - Easier management and deploymentField level control -Control access and visibility of individual data fields by user and/or user groups

System Security

Sage 100 MS Dynamics GPRoles Based Security. Predefined roles built in. Apply passwords or block access to forms and windows. You can also apply passwords to fields, hide, lock, or disable fields.

You can add a user without a password.Roles can be deleted irreversibly.Can assign task specific security

Having a complete history of any given financial transaction minimizes risk. Critical accounting data, such as checks that have been written, should not be able to be altered once entered into the system.

Traceability of transactions

Sage 100 MS Dynamics GP QuickBooks

QuickBooks

Track and report on any changes to any data fields and tables, and document approval of any changes.Store and safeguard historical compliance and transaction information.

Traceability of Transactions

Sage 100 MS Dynamics GPActivity tracking to record logins, record access, changes to files and posting, more.Source document and audit trail management.

Audit trail report tracks changes, but does not prevent them

Creating transactions in one company with the ability to simultaneously create corresponding entries in other company databases ensures that databases are kept properly balanced.

Intercompany Transactions

Sage 100 MS Dynamics GP QuickBooks

QuickBooks

Can have as many companies as needed in the system.Intercompany processing available as a 3rd party

Intercompany Transactions

Sage 100 MS Dynamics GPIntercompany module available in GL and AP only.Professional Services Tools Library includes triggers that can be enabled so that GL Accounts, Customer records, and Vendor records can be managed across multiple companies from a single data entry point.

One company per database file.  Users waste lots of time by logging in and out of each company many times a day.

The ability to electronically file Federal and state tax filings for W-2s and 1099s means less paperwork for you and faster documents for employees.

Tax Filing

Sage 100 MS Dynamics GP QuickBooks

QuickBooks

You can complete W-2s and 1099s with eFile service.Data autopopulates into Sage eFiling and Reporting.Provides tax updates for Fed, State, Local

Tax Filing

Sage 100 MS Dynamics GPCan create electronic file or use eFile service.Provides tax updates for Fed, State but not local.

E-File availableRequires enhanced Payroll subscription

The ability to provide structured steps, alerts and approvals of business processes through workflows that can be modified to your unique business needs means your processes are more accurate and consistent and your team is more productive.

Workflows

Sage 100 MS Dynamics GP QuickBooks

QuickBooks

Monitors your ERP data for critical, time-sensitive conditions. Comes with pre-configured Alert Events and Alert Condition “Triggers”Updates the system with data and activities

Workflows

Sage 100 MS Dynamics GPAssign tasks and tracking status of tasks. Setup reminders that proactively inform you when specific incidents occur. Reminders are defined per user.

Available through many third-party providers.

Financial reportingDashboards and KPIsMulticompany consolidation

Reporting Capabilities

A good financial report writer is essential for any company that is committed to growing into a mature, competitive organization.  

Financial Reports

Sage 100 MS Dynamics GP QuickBooks

QuickBooks

Sage Intelligence is the Excel-based FRx replacement. Customizable design and Dashboard reportingConnects to modules beyond GL and from any ODBC source.

Financial Reports

Sage 100 MS Dynamics GPBuilt-in legacy Report Writer.Management Reporter replaced FRx.Additional Excel-based and cloud apps are offered.Web and mobile deployment.

Comes with pre-built financial reports.Reports are inflexible.Requires additional software to customize layouts/appearance.

Effective use of dashboards help business leaders keep an up-to-date pulse of the business, provide a few key metrics, and enable more informative decisions.

Dashboards and KPIs

Sage 100 MS Dynamics GP QuickBooks

QuickBooks

Wizard-driven Business Insights to create graphical reportsWeb or Outlook deployment.Sage Intelligence gives a real-time overview of the overall health of your business at a glance.

Dashboards and KPIs

Sage 100 MS Dynamics GPBuild and modify charts and graphs with Business Analyzer.Excel Report Builder also available with 200 built in reports.SQL server reporting is an option with 250 built in reports.Business Portal for sharing via Sharepoint

Available as 3rd party Saas solution requiring sync from QuickBooks.

Allows you to consolidate, report on, monitor, and analyze multiple companies or functional divisions within your organization.

Multicompany Consolidation

Sage 100 MS Dynamics GP QuickBooks

QuickBooks

Sage Intelligence enables multi-company reports and consolidations out of the box.Unlimited number of company codes.Predefined layouts or use Wizards to define new layouts

Multicompany Consolidation

Sage 100 MS Dynamics GPManagement Reporter has multicompany reports built in.Use Smartlists to combine companies and slice and dice.

Available via 3rd party solutions requiring sync from QuickBooks.

Sage 100 MS Dynamics GP QuickBooks

Industry concentrations Distribution, Manufacturing

Services, Distribution Services, Retail

Technology orientation Stable platform, integration-ready, easily customized

Microsoft shop No integration or customization

Pre/Post-sales support and service

Support and upgrades provided

Support and upgrades provided

Some tech support included with purchase

Implementation assistance

Extensive partner network focused on business needs

Extensive developer-heavy partner network with Microsoft

Consultants are available

Solution emphasis Value and stability Ease of use and Microsoft-friendly

Cost-effective basic accounting

Where do they fit?

Capabilities are similar among many solutionsUnderstand the priorities for your businessWork with a partner who has many tools in the toolbox

In summary…

Resources for today’s class

Available on http://info.blytheco.com/compare-erp-resources

Copy of this presentationPreparing for a change – “Are You Ready for Replatforming?” series

Build a Business CaseEvaluation Criteria toolsCloud vs. On-PremiseMore

How to know if you have outgrown Quickbooks?

Next Class…

• Distribution Capabilities across Four Major Solutions – October 14

• Manufacturing Capabilities across Four Major Solutions – November 11

• Sign up here.