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Boosting Team Productivity By Getting Them Addicted To POT Andy Harjanto, Founder Gestone.com

Boosting Team Productivity By Getting Them Addicted to POT

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The way we work today is vastly different that 10 years ago. Mobile, Cloud, Social Networking shape the way we work today. Yet, many collaboration tools stuck in 1990s decade. POT is a new model that embraces these changes and take the productiviity into a new level.

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Page 1: Boosting Team Productivity By Getting Them Addicted to POT

Boosting Team Productivity

By Getting Them Addicted To

POTAndy Harjanto, Founder Gestone.com

Page 2: Boosting Team Productivity By Getting Them Addicted to POT

It’s the end of 2010

Page 3: Boosting Team Productivity By Getting Them Addicted to POT

The way we workis vastly different

than 10 years ago

We must adapt to be much more productive

Page 4: Boosting Team Productivity By Getting Them Addicted to POT

Before we talk about

POT

Let’s talk abouthow we get here

Page 5: Boosting Team Productivity By Getting Them Addicted to POT

Shift Happens

3 shifts

that shape how we

work today

Page 6: Boosting Team Productivity By Getting Them Addicted to POT

6 years ago, these companies didn’t even exist

Page 7: Boosting Team Productivity By Getting Them Addicted to POT

Today, we spend a great

deal of time on those services

at Home

at WorkOn the Go

Page 8: Boosting Team Productivity By Getting Them Addicted to POT

A Waste of Time?Yes, but not entirely

Getting relevant news from others

What others say about your products

Communicate directly with customers

Page 9: Boosting Team Productivity By Getting Them Addicted to POT

Shift #1

YourCustomers, Companies, Co-Workers, Friends, Family are hanging out on social networking sites

Page 10: Boosting Team Productivity By Getting Them Addicted to POT

Cloud &Mobile

GREATLY SHAPE THEWAY WE WORK TODAY

also

Page 11: Boosting Team Productivity By Getting Them Addicted to POT

These products didn’t exista few years ago…

Page 12: Boosting Team Productivity By Getting Them Addicted to POT

2008

App Store changed the game howmobile apps are distributed

300,000 Apps7 billion downloads

Page 13: Boosting Team Productivity By Getting Them Addicted to POT

Since then, hundreds of thousand mobile apps have been created

democratize mobile app developments

Page 14: Boosting Team Productivity By Getting Them Addicted to POT

those apps are accessing services in the cloud

Page 15: Boosting Team Productivity By Getting Them Addicted to POT

… more and more apps are accessing

your business data in the cloud

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148 Billion Business in 2014-Gartner Group

An IT solution that can deliver functionality - less expensively and with more agility

Cloud Computing

“Learn more - http://slidesha.re/70AA5A

Page 17: Boosting Team Productivity By Getting Them Addicted to POT

Shift #2

email is no longer the only mobile business

app

Mobile & Cloud are integral

part of business, collaboration

even much more in the near future

Page 18: Boosting Team Productivity By Getting Them Addicted to POT

Global FinancialMeltdown

2008makes companies

rethink…

Page 19: Boosting Team Productivity By Getting Them Addicted to POT

How to do

MoreWith

Less?

much

Page 20: Boosting Team Productivity By Getting Them Addicted to POT

Smaller work force

More work

Outsource different parts of the world

Creative ways to control

costs

Page 21: Boosting Team Productivity By Getting Them Addicted to POT

More knowledge is shared over the web, and tools

and technology are more advanced…

Page 22: Boosting Team Productivity By Getting Them Addicted to POT

is dramatically

The cost of producing Goods and Services

lower

Page 23: Boosting Team Productivity By Getting Them Addicted to POT

Example,

It’s10x

cheaper today tostart an Internet

startups then in 2000

Page 24: Boosting Team Productivity By Getting Them Addicted to POT

Shift #3At work, you’re likely to work in

a smaller team size, shorter project

duration, juggling between tasks

with your team members work in diverse locations.

Page 25: Boosting Team Productivity By Getting Them Addicted to POT

Let’s recap

Page 26: Boosting Team Productivity By Getting Them Addicted to POT

1

2

3

Things that shape we workfor the past 10 years

Social network and media are partof our daily live at home and at work

Mobile and Cloud Service increasingly play important role in productivity

5

Do more with less. Smaller team size, more work, shorter project

Page 27: Boosting Team Productivity By Getting Them Addicted to POT

So with these changes,how do they affect us?

Page 28: Boosting Team Productivity By Getting Them Addicted to POT

We live in a flood of information

Email

Web

2000

2010

+IM/Chat

Texting

Voice Mail

Page 29: Boosting Team Productivity By Getting Them Addicted to POT

We’re so addicted to information,latest updates on love ones, what’s going on in the world

Page 30: Boosting Team Productivity By Getting Them Addicted to POT

…pictures say it all

Photos credits: from Windows Phone 7 Ad

Page 31: Boosting Team Productivity By Getting Them Addicted to POT

Our brain is now wired for constant interruptions

Page 32: Boosting Team Productivity By Getting Them Addicted to POT

But…., why is feed from social network

sites consumed effortlessly?

while business messages aren’t?

Page 33: Boosting Team Productivity By Getting Them Addicted to POT

Let’s look at their key ingredients

WHY IS SO ADDICTIVE ?

Page 34: Boosting Team Productivity By Getting Them Addicted to POT

Short MessagesTHEY ARE EASIER TO DIGEST

Page 35: Boosting Team Productivity By Getting Them Addicted to POT

Share and ParticipateLOW FRICTION EFFORT TO INCREASES

PARTICIPATIONS AND VIRALITIES

Page 36: Boosting Team Productivity By Getting Them Addicted to POT

Consume/Produce in FragmentsNOTES, PICTURES, DRAWINGS, QUESTIONARE

Page 37: Boosting Team Productivity By Getting Them Addicted to POT

Real Time UpdateWE WANT UP TO THE MINUTE INFO

Page 38: Boosting Team Productivity By Getting Them Addicted to POT

But wait…, Working in a team is not as simple as sendingshort messages or posting pictures, isn’t it?

Page 39: Boosting Team Productivity By Getting Them Addicted to POT

What are the ultimate goalsWhat has been done?Who involves in this project?What is the deadline?What are their roles and

your role?What is the workflow?

To comprehend a task

you need to understand:

Page 40: Boosting Team Productivity By Getting Them Addicted to POT

Add

POTto the mix

Page 41: Boosting Team Productivity By Getting Them Addicted to POT

REAL TIMESHORT MESSAGE

FRAGMENTLOW FRICTION UX

MOBILE SOCIAL

Modern Social Network

Communication

How does POT relate what we’ve discussed so far?

POT’s Foundation

Page 42: Boosting Team Productivity By Getting Them Addicted to POT

REAL TIMESHORT MESSAGE

FRAGMENTLOW FRICTION UX

MOBILE SOCIAL

Modern Social Network

Communication

How does POT relate what we’ve discussed so far?

POTWorking together

as a team withcommon goals

Desire Result -Productivity

Booster

Page 43: Boosting Team Productivity By Getting Them Addicted to POT

P O Tthe sauce

Prog

ress

Ow

ners

hip Transparency

Page 44: Boosting Team Productivity By Getting Them Addicted to POT

Progress

P

Page 45: Boosting Team Productivity By Getting Them Addicted to POT

Frequent Little Wins

makes you and your team

happier than

A Rare Big Win

Page 46: Boosting Team Productivity By Getting Them Addicted to POT

Slice any team task

into a 7day or less work item

Page 47: Boosting Team Productivity By Getting Them Addicted to POT

When it is activated, the team has 7 days or less to

complete the task

Page 48: Boosting Team Productivity By Getting Them Addicted to POT

The 7 day duration forces your team to write

Specific, meaningful and achievable tasks, but avoid assigning trivial tasks

Page 49: Boosting Team Productivity By Getting Them Addicted to POT

Get rid the team debate over

Time Estimate and Priority

Page 50: Boosting Team Productivity By Getting Them Addicted to POT

It is pretty binary – it is either

Active Or Not

Page 51: Boosting Team Productivity By Getting Them Addicted to POT

And Followthis simple process

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Every member of your team cancreate a task which will be automaticallyplaced in “Inactive/Backlog” bucket

Page 53: Boosting Team Productivity By Getting Them Addicted to POT

Everyday, discuss this with your team:• New items in “Inactive” bucket• Activate some items to “Active” bucket

30minutes

Page 54: Boosting Team Productivity By Getting Them Addicted to POT

and celebrate for items thatwere completed that day

Page 55: Boosting Team Productivity By Getting Them Addicted to POT

Let’s forget about

writing a weekly

status report

Page 56: Boosting Team Productivity By Getting Them Addicted to POT

Up to minute project and user activities should be available to everyone

Page 57: Boosting Team Productivity By Getting Them Addicted to POT

and no longer do we need tocollaborate in

long documentsor long emails

Page 58: Boosting Team Productivity By Getting Them Addicted to POT

We can collaborate in fragments

Page 59: Boosting Team Productivity By Getting Them Addicted to POT

Put it togetherShort Positive Goal For A Task

OwnerIf it is activated, it has a due date

Stream of updates

PROGRESS

Page 60: Boosting Team Productivity By Getting Them Addicted to POT

Ownership

O

Page 61: Boosting Team Productivity By Getting Them Addicted to POT

The surprising truth about

what motivates us-Dan Pink

http://www.youtube.com/watch?v=u6XAPnuFjJc

Page 62: Boosting Team Productivity By Getting Them Addicted to POT

Be CEO of somethingOne CEO at any given timeat a given task

I am the CEOof this work itemfor next 3 days

Page 63: Boosting Team Productivity By Getting Them Addicted to POT

Avoid Complex Decision ProcessLet owner (with help of others) decide

majority of decisions are reversible decisions

Page 64: Boosting Team Productivity By Getting Them Addicted to POT

and inspire your team the culture of…

Page 65: Boosting Team Productivity By Getting Them Addicted to POT

veni, vidi, vici

Page 66: Boosting Team Productivity By Getting Them Addicted to POT

Let’s translates it into a contemporary interpretation…

Page 67: Boosting Team Productivity By Getting Them Addicted to POT

I see

I own

I solve

the problem

the problem

the problem

Page 68: Boosting Team Productivity By Getting Them Addicted to POT

Followthese simple steps

How?

Page 69: Boosting Team Productivity By Getting Them Addicted to POT

In your 30 minute daily,

as work item gets activated, assign 1 owner

Page 70: Boosting Team Productivity By Getting Them Addicted to POT

Team relies on you as the owner to deliver results on time. If you can’t deliver, pass thebaton as early as possible

Change Ownership

Page 71: Boosting Team Productivity By Getting Them Addicted to POT

Ownership SummaryTask Owner

Can be assigned to other

One Owner Per Work Item Ownership can be transferred to other Simplified Decision Process Boost morale and creativity

Page 72: Boosting Team Productivity By Getting Them Addicted to POT

Transparency

T

Page 73: Boosting Team Productivity By Getting Them Addicted to POT

Online Users AreUsed To Transparencies for Years

Page 74: Boosting Team Productivity By Getting Them Addicted to POT

Transparency has benefits

Knowledge Sharing

Quick Answers

Breaking News

Always Up to date

Immediate Feedback

Help OthersLow cost distribution

Instant Notifications

Mobility

Self-Reporting

Engaging

Page 75: Boosting Team Productivity By Getting Them Addicted to POT

Imagine transparencies happensin the work place

Everyone knows what others are working on at any time

More participations

Knowledge Sharing

Compliment work well done

Decisions being made

Less Meetings

Page 76: Boosting Team Productivity By Getting Them Addicted to POT

Transparencyis

a foreign concept

in workplace

However

Page 77: Boosting Team Productivity By Getting Them Addicted to POT

Privacy &Security

are the biggestreasons

Page 78: Boosting Team Productivity By Getting Them Addicted to POT

Company must find the right

balance

As more of your customers,

partners, suppliers, contractorsare moving to the cloud

Page 79: Boosting Team Productivity By Getting Them Addicted to POT

Rethink the Security ModelTODAY: Once a person is in the

network, all resources (files, directory)

potentially are exposedCustomers

Contractor

? ?

Page 80: Boosting Team Productivity By Getting Them Addicted to POT

We envision a workspace whereeverybody can freely contribute

and have access to resources only thatare relevant to their project or work”

Transparency with Privacy

Page 81: Boosting Team Productivity By Getting Them Addicted to POT

Workspace Anatomy

Cloud based, make it easierto collaborate with customers, partnerson any device, any time

Standalone DB

Files

A small team isworking on a project

Resources created,consumed onlythe ones relatedto the project

Each workspace canenforce its own security policy

Sync to company’s DB

Page 82: Boosting Team Productivity By Getting Them Addicted to POT

The New Ecosystem Everyone can now freely to collaborate

in workspaces he’s a part of

Customers

Workspace AWorkspace B

Supplier

Company Network

Page 83: Boosting Team Productivity By Getting Them Addicted to POT

Workspace/Project

Owner

Put it together Members ofthis projectTRANSPARENCY

Page 84: Boosting Team Productivity By Getting Them Addicted to POT

In closing, Let’s look at a day of a team with POT

Page 85: Boosting Team Productivity By Getting Them Addicted to POT

Start of the dayLet team get

their online fix

Page 86: Boosting Team Productivity By Getting Them Addicted to POT

Morning

30minute daily meeting

New work item Activate work items Assign owner

Discuss:

Page 87: Boosting Team Productivity By Getting Them Addicted to POT

Team works on

active work items

Late Morning to Late Afternoon

Posting Updates

Commenting

Page 88: Boosting Team Productivity By Getting Them Addicted to POT

At the end of the day

Team celebrates work items

completed

Relax, Play, andHave Fun

Page 89: Boosting Team Productivity By Getting Them Addicted to POT

Next time, you hear:

“My team sucks”

Tell them:

“Quick, get them addicted to POT”

Page 90: Boosting Team Productivity By Getting Them Addicted to POT

This presentation is sponsored by

gestoneGET STUFF DONE

http://www.gestone.com

For more tips and tricks to get things done in a team, “Like” this page http://on.fb.me/gestone