Aeroscout Temp

Brian Luckerman – WWT

Ryan Rose – WWT

Vijay Tummala – AeroScout

AeroScout Wi-Fi Temperature Monitoring

Agenda

• About WWT

• AeroScout Wi-Fi RFID Overview

• Industry Challenges

• Our Solution

• The Benefits

• How it works

• Q&A

About WWT

Our Background

Brian Luckerman – WWT

Your Success Drives Ours

□ Relentless Focus on People, Process & Partnerships

□ Excellent Customer Service and Proven Methodology - driven by ISO 9001:2000 Quality processes

□ Nationwide Presence & Support

□ Revenues In Excess of $2 Billion

□ Strong Credit Line - $350 Million Plus

□ 1,000+ Employees - including 125 Cisco-certified Professionals

□ Minority Owned, Founded in 1990

□ 100 Percent Customer Satisfaction Goal

Your Dedicated Account Team

□ Account Manager responsible for understanding your business.

□ Regional Sales Engineer to consult on the planning, design, and implementation of your technology solutions.

□ Inside Sales Team to support configuration, technical, and procurement needs.

□ Distribution personnel familiar with your specific product & logistic requirements.

□ Certified Program Managers with industry experience in SLA Management, Project Execution, and Resources Alignment.

□ Over 1,000 Employees responsible for Material Management, Customer Support, and Professional Services,

□ Senior Executives actively engaged with our Partner & Customer leadership

□ Business Development Managers to analyze the Technology relevance of Business Challenges.

□ National Sales Engineers providing technology expertise and leadership.

□ Partner Channel Managers on-site at WWT for immediate escalation.

Knowledgeable people solving business problems

through technology.

Our People Make the Difference.

The Best Technology. Even Better People.

Our Solution - Technology Focus

Personal Systems

Peripherals Routing & Switching

Servers

Unified Communications

Security Data Center Mobility

Networking Storage Communication Devices

Products

Advanced Technology

Our Solution - Why WWT

TechnologyFocus

IndustryExpertise

ServicesCapabilities

Why WWT

Healthcare Industry Experience

• Current Customers

□ VA Hospitals (Nationwide)

□ Providence (Seattle)

□ SSM (St. Louis)

• Suppliers to Healthcare Purchasing Organizations

□ VHA

□ Healthtrust Purchasing Group (HPG)

• Solutions

□ Visibility solutions for Healthcare

□ Unified Communications at the Point of Care (UCPOC)

• Awards/Recognition

□ Cisco IP Telecommunications User Group (CIPTUG) Award

AeroScout Wi-Fi RFID Overview

Ryan Rose – WWT

Using Wi-Fi for Location

Non-Wi-Fi Infrastructure:

□ Single-purpose Active RFID readers for location add unnecessary infrastructure.

Wi-Fi based Infrastructure:

□ The existing WLAN isthe location system, often without the need for additional hardware.

+ Data Services+ Data Services

+ Voice Services+ Voice Services

+ Location Services+ Location Services

+ Data Services+ Data Services

+ Voice Services+ Voice Services

+ Location Services+ Location Services

+ + Overhead, wiring, support x2Overhead, wiring, support x2

Range of Visibility Solutions

PresenceReal-time Location Choke-point

Infusion Pump X is in

room 219

Bed X has entered the

Operating Room

AeroScout can uniquely meet healthcare needs:AeroScout can uniquely meet healthcare needs:

There are 12 wheelchairs

in the north wing of floor 2

Healthcare Visibility Applications

Asset

Management

Equipment

Maintenance

Temperature

Monitoring

Workflow & Resource

Management

Patient &

Staff Safety

Improve Patient Care Reduce Costs Increase Safety

Turning Visibility into Value

Track

…current and historical location of medical devices and people, from a

Web interface

Alert

…automated alerting and notification (pump leaving a protected zone, overdue for maintenance, requiring

delivery, etc.)

Manage

…the utilization of equipment, control the workflow and

utilize location data for operational

analysis

Integrate

…location and status information to existing hospital applications

(asset mgmt, ORIS, EMR, etc.)

AeroScout’s healthcare visibility solutions use standard Wi-Fi networks to provide hospitals with improved patient care, increased safety and

cost savings.

How Does it Work?

1. Wi-Fi-Based Active RFID tags send a tiny wireless 802.11 signal at a regular interval

□ Tag’s messages consume less than 1/2msec, tags do not associate with Wi-Fiaccess points and do not require thousands of IP addresses

2. Signal is received by the Wi-Fi access points, and is sent to a Location Engine

3. The Location Engine determines the tag’s location, and sends it to the visibility software

4. Visibility software uses location data to display maps and reports, enable searches, create alerts, manage assets, etc.

AeroScout – Cisco Architecture

Challenges

Increasing RegulationsExpanded Oversight

Patient DemandsTaxed Staff

Challenges

• Patient test results, organs, blood bags, vaccines, tissues, pharmaceuticals,

breast milk, food and other items require strict temperature ranges for

quality patient care and patient safety

• Joint Commission regulates temperature management process

• Medications must be stored under stable conditions

• Temperature must be monitored and logged at least once per day

• Records of temperature logs must be available for a 12 month period

• In case of deviations, corrective actions must be taken and documented

• Audits are at least every three years plus random, unannounced audits

• Semi-annual calibration requirements for temperature monitoring systems

• Nursing, lab and pharmacy staff perform manual temperature monitoring

and logging each day

• Logging mechanisms are unreliable (lost data, gaps in data) and often expensive

• Labor is utilized inefficiently

Challenges

• The Joint Commission primarily regulates the process of temperature

monitoring and not the desired ranges and as a result there are many

other regulatory bodies that are involved in setting the temperature

monitoring requirements to include:

• CAP (College of American Pathologists)

• AABB (American Association of Blood Banks)

• CLIA (Clinical Laboratory Improvement Amendments; administered by CMS & FDA)

• The Joint Commission (formerly JCAHO)

• CMS (Medicare)

• FDA (Food and Drug Agency)

• NIST (National Institutes of Standards & Technology)

• The loss of The Joint Commission accreditation may result in the loss

Medicare and Medicaid reimbursement

Types of Refrigerator/Freezer Storage

As NeededVariesCafeteriaWarmers (Food,Blankets)

Twice per day (JCAHO) - 86 CLab, ORBacteria, DNA, Cells

Twice per day (JCAHO)- 186 CLaboratory Specimens

Twice per day (JCAHO)18- 22 CVaries/Bio-medClean Rooms, Patient Rooms

Once per day (JCAHO)34-40 F (1.1 to 4.5 C)Nurse, L & DBreast Milk

Once per day (JCAHO)Refrigerator, Freezer orDeep Freezer (-40 F or C)

CMO, Pathology

Organs

Every 4 hours (AABB)-29 F (-34 C)LabPlasma

Every 4 hours (CAP)36-42 F (2.2 to 5.6 C)Pathology, Lab Patient Test Results

Every 4 hours (AABB)34-49 F (1.1 to 9.4 C)Lab Blood

Once per day (JCAHO)35-46 F or if frozen, 0-10 F(-18 to 12.2 C)

Nurse Vaccines

Once per day (JCAHO)36-46 F (2.2 to 7.8 C)Pharmacists Pharmaceuticals

Once per day (JCAHO)37-43 F (2.5 to 6 C)Cafeteria, Facilities

Food

Every 4 hours (AABB)Refrigerator, Freezer orDeep Freezer (-40 F or C)

CMO, Pathology

Tissues

# TIMES/DAY TO CHECKTEMP RANGEOWNERITEM

Refrigerator/Freezer- Common Types

Laboratory Refrigerator

Laboratory Freezer

Pharmaceutical Refrigerator

Blood Bank Refrigerator

Lab Chest Freezer

Vaccine Freezer

Our Solution

Integrating technology to benefit the user and patient…

Temperature Monitoring Solution

• Wi-Fi RFID Temperature Sensor Tags

• AeroScout temperature sensor Wi-Fi tags are placed in refrigerators

• Provides constant temperature readings sent periodically as

customized (every x seconds or minutes)

• No hard wires and easy to install

• Battery powered tags and wireless communication link continue to

monitor even if there are power shortages in refrigeration units

• Temperature range -30° Celsius to +75° Celsius

(-22° F to 167° F)

• Software

• AeroScout’s Web-based MobileView software tracks, alerts,

manages and integrates the temperatures and displays all of the

logged temperatures and alerts

� Includes “Corrective Action” field to document notes for Joint Commission compliance

� Custom properties can be used for calibration dates and checkups

Registered with the

FDA


• Temperature Alert - Automated alert when temperature is out of desired range

• Other alerts include:

• Tag Battery - alerts on low battery status of tags

• Out of Sight – alerts on tags not reporting temperature readings for a certain

period of time

• Alert types include pop-up messages, e-mails, pagers, text messages, VOIP phones and badges, and integration to hospital information systems


• Reports

• Maintain temperature current and historical data in database

• Data is not lost and no monitoring gaps in records

• Temperature reports can be exported to Excel, PDF or XML, or can be printed

• Data can be stored for several years

• Graphical or tabular views, as well as trending

• Reports include:

• Current Temperature Report

• Historical Temperature Report (at least one year per Joint Commission)

• Events and Corrective Actions Report (records alerts)

The Benefits

Cost ControlTalent Utilization

Regulatory Compliance

Benefits

• Leverage Wi-Fi infrastructure for the lowest cost temperature monitoring solution:

• Regulatory compliance for ongoing and recorded temperature monitoring and stable storage of medications; FDA compliant solution

• Ensures patient safety by maintaining safe temperature ranges

• Improved quality of care by freeing up caregivers time

• Eliminates spoilage

ROI – Temperature Monitoring

Item Calculation Before After

Temperature Monitoring

300 refrigerators/freezers, checked three per day = 328,500 x 5” per check= 27,375 hours x $50 hour= $1,368,750.

$1,368,750 Five alerts per day or 1,825 alerts= $7,604

Over $1,361,146 in Cost Savings, Allowing Clinical Support Staff to Focus on Patient Care

Assumptions

General Assumptions

• Medium to large sized hospital (approx. 300 beds)

• Labor cost of $50 per hour

Temperature Monitoring

• 300 refrigerators, freezers and deep freezers

• Locating, checking and logging a refrigerator or freezer temperature takes 5”

• Freezers, refrigerators and deep freezers are checked three times per day

• Five AeroScout Temperature Monitoring alerts will occur each day requiring manual intervention

How Does it Work?

Solution Architecture

WiWi--FiFi Temperature Temperature

Sensor TagsSensor Tags

Wi-FiAP’s

Enterprise Applications

AeroScout MobileView

Location Engine

WiWi--FiFi

InfrastructureInfrastructure

SoftwareSoftware

Step 1: Categorize Refrigerators

Step 2: Activate & Mount Tags

• Activate and configure AeroScout tags

• AeroScout T2 Tags are mounted or placed inside refrigerators and freezers

Step 3: Configure Event Monitors

• Configure dozens of event monitors through a user friendly interface:

• Temperature thresholds

• Tamper events (if tag is removed without permission from refrigerator)

• Out of sight events – when tag messages have not been sent for a long time

• Low battery events


• Use Temperature tab under “Sensors” to Enable/disable temperature sensor reports.

• Set the temperature report interval (report every X tag messages)

• Report temperature only according to a specified threshold (higher than, lower than etc.)

• Corrective action logging for when temperature leaves desired range


• Event Monitor will trigger an alert each time the temperature reported by a

tag meets one of the following criteria:

• Higher or lower than the defined threshold

• Inside or outside of the defined range

• Event Condition sets the filter to a desired level of sensitivity

• Eliminates false triggers – for example if a refrigerator door is opened, a trigger

will only be noted if the reading is for a defined consecutive period


• Define actions to be taken once event conditions are met:

• Email

• Pager

• Text message

• VOIP phone or badge

• Other applications – through Web Services, HTTP, JMS

Step 4: View Reports

Temperature Monitoring Success Story

Vijay Tummala – AeroScout

DHL and Microlise

Premier Global Delivery Network

Challenges

• Lack of visibility of pharmaceutical products temperature condition in transport

Solution

• En route wireless monitoring – Wi-Fi temperature sensor tags, GPRS modem and GPS integration

• Temperature data is transferred to MicroliseTransport Management Centre system

• Wi-Fi active RFID allows monitoring and location tracking into the distribution centers and warehouses in the supply chain, and to the end user customer site

Benefits

• Improved safety and patient care

Jan Yperman Hospital Quote

"Automatically monitoring and reporting on asset temperatures will free our nurses and clinical staff up to do what they do best: provide our

patients with the highest quality care possible," said Christophe Mouton, Director of Administration, Finance, ICT and Technical Service, Jan

Yperman Hospital. "The ability to use our existing Wi-Fi infrastructure to monitor temperature is a major advantage offered by AeroScout, and one that keeps costs low while integrating easily into our clinical

environment."

Q&A

Please use the Q&A button on the floating toolbar to post your question to the panelists.

Brian LuckermanBusiness Development Manager(314) [email protected]

Ryan RoseMobility Practice Manager(314) [email protected]

Questions?